$TXT Created by RAY,CONSTANCE at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Tuesday, 11/09/10 at 10:15 ============================================================================= Run Date: APR 01, 2011 Designation: PRC*5.1*151 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #126 Status: Released Compliance Date: APR 25, 2011 ============================================================================= Associated patches: (v)PRC*5.1*130 <<= must be installed BEFORE `PRC*5.1*151' (v)PRC*5.1*140 <<= must be installed BEFORE `PRC*5.1*151' (v)PRC*5.1*148 <<= must be installed BEFORE `PRC*5.1*151' Subject: CLRS EXTRACT UPDATE Category: - Routine - Print Template - Other Description: ============ In patch PRC*5.1*148 the 1358 form in IFCAP was modified to require users to select the Authority and Sub-authority (where applicable) and to enter a Service Start Date and a Service End Date. This patch updates the F20 Control Point Activity file (#410) extract to include the new fields. The Control Point Activity - F20 file extract is one of the 23 Clinical Logistics Report Server (CLRS) extracts produced by running the option, CLO Procurement Reports (CLRS) [PRCHLO CLO PROCUREMENT]. The 8 data elements are added in order starting with the 70th piece: 70 Authority IEN (internal value of field #19 in 410 record) 71 Authority Code (external value of field #19 in 410 record) 72 Authority Description (external value of field #.02 in 19:410.9) 73 Sub-Authority IEN (internal value of field #19.1 in file 410) 74 Sub-Authority Code (external value of field #19.1 in file 410) 75 Sub-Authority Description (external value of field #.02 in 19.1:410.9) 76 Service Start Date (field #6 in 410 record) 77 Service End Date (field #6.5 in 410 record) This patch also adds the fields to the Control Point Activity CLRS Extract Validation Template, PRCHLO410_HDR_VALIDATE. This template is used to view in IFCAP data from file #410 and referenced files corresponding to data extracted from the Control Point Activity - F20 extract. The security key, PRCSOBL, is deleted in this patch. The option the key locked (Obligation Data) was removed in PRC*5.1*148. This patch addresses the following New Service Request (NSR): ------------------------------------------------------------- 20080801 Enhancing Internal Controls and Reporting Capabilities for 1358 Misc Obligations: Implements adequate controls with respect to segregation of duties and oversight by contracting officials, improving documentation requirements, and enhancing 1358 reporting capabilities within Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) that will be used at the station, Veterans Integrated Service Network (VISN), and enterprise levels. A Government Accountability Office (GAO) review questioned VHA's internal control standards governing the authorization and use of miscellaneous obligations, as well, as oversight abilities. Direction by the Congressional Oversight Committee of the House. GAO Report - GAO-08-1056T Improvements Needed in Design of Controls over Miscellaneous Obligations, July 31, 2008. Department of Veterans Affairs Memorandum, Interim Memos (Interim Guidance on Miscellaneous Obligations, VA Form 4-1358, dated January 30, 2008 and Department of Veterans Affairs Memorandum, Revised Guidance for Processing of Miscellaneous Obligations, VA Form 4-1358, dated May 18, 2008. This patch addresses the following Remedy Ticket(s): ---------------------------------------------------- There are no Remedy tickets associated with this patch. COMPONENTS SENT WITH PATCH ------------------------ The following is a list of routines included in this patch: Routine Name Action ---------------------------------------------------------------------- PRCHLO3 modified PRCHLO6 modified The following is a list of templates included in this patch: Template Name Type File Name (Number) ----------------------------------------------------------------------- PRCHLO410_HDR_VALIDATE Print CONTROL POINT ACTIVITY (#410) The following is a list of security keys included in this patch: Security Key Name Add/modify/delete ----------------------------------------------------------------------- PRCSOBL DELETE Documentation Retrieval: ------------------------ Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to FTP the files from download.vista.med.va.gov. This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The documentation will be in the form of Adobe Acrobat files. Documentation can also be found on the System Design and Development Web page at: http://www.va.gov/vdl/ Below is a list of the files related to this patch that will be needed and available via the FTP sites listed above. IFCP5_1TECH_MANUAL.PDF Technical Manual bin IFCP5_1APPLICATION_COORD.PDF Application Coordinator User's Guide bin IFCP5_1SECURITY_GUIDE.PDF Package Security Guide bin Test Sites: ----------- Central Texas, TX Erie, PA St. Cloud, MN Shreveport, LA Tomah, WI ================INSTALLATION INSTRUCTIONS ================= **************************************************************** * SPECIAL NOTE * * Do NOT install this patch when the PRCHLO CLO PROCUREMENT * * option is running or is scheduled to run via TaskMan. * **************************************************************** If installed during the normal workday it is recommended that the following menu options be disabled to prevent possible conflicts while running the KIDS Install. No other VistA users will be affected. CLO Procurement Reports (CLRS) [PRCHLO CLO PROCUREMENT] Control Point Activities - F20 [PRCHLO CONTROL POINT ACTIVIT] Install Time - about 5 minutes 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: Installation Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: -------------------------- NOTE: The following are OPTIONAL although running Backup a Transport Global is highly recommended. a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: (When prompted for the INSTALL NAME, enter PRC*5.1*151) a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO (unless otherwise indicated) c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES. d. When prompted 'Enter options you wish to mark as 'Out Of Order':' Enter the following options: CLO Procurement Reports (CLRS) [PRCHLO CLO PROCUREMENT] Control Point Activities - F20 [PRCHLO CONTROL POINT ACTIVIT] e. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' press . Routine Information: ==================== The second line of each of these routines now looks like: ;;5.1;IFCAP;**[Patch List]**;Oct 20, 2000;Build 4 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCHLO3 Before:B150252555 After:B153453811 **83,130,151** Routine Name: PRCHLO6 Before:B125729852 After:B136943569 **130,140,151** Routine list of preceding patches: 140 ============================================================================= User Information: Entered By : RAY,CONSTANCE Date Entered : SEP 20, 2010 Completed By: LYNCH,MARY F. Date Completed: APR 01, 2011 Released By : NELSON,VICKI M Date Released : APR 01, 2011 ============================================================================= Packman Mail Message: ===================== $END TXT