============================================================================= Run Date: OCT 31, 2011 Designation: PRCA*4.5*271 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #249 Status: Released Compliance Date: NOV 30, 2011 ============================================================================= Associated patches: (v)PRCA*4.5*247<<= must be installed BEFORE `PRCA*4.5*271' (v)PRCA*4.5*268<<= must be installed BEFORE `PRCA*4.5*271' (v)PRCA*4.5*269<<= must be installed BEFORE `PRCA*4.5*271' Subject: ePharmacy Phase 5 - NCPDP D.0 Category: - Routine - Enhancement (Mandatory) - Other Description: ============ This patch has enhancements that extend the capabilities of the Veterans Health Information Systems and Technology Architecture (VistA) electronic pharmacy (ePharmacy) billing system. Below is a list of all the applications involved in this project along with their patch number: APPLICATION/VERSION PATCH -------------------------------------------------------------- OUTPATIENT PHARMACY (OP) V. 7.0 PSO*7*359 INTEGRATED BILLING (IB) V. 2.0 IB*2*435 ELECTRONIC CLAIMS MANAGEMENT ENGINE (ECME) V. 1.0 BPS*1*10 ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*271 The four patches (PSO*7*359, IB*2*435, BPS*1*10, and PRCA*4.5*271) are being released in the Kernel Installation and Distribution System (KIDS) multi-build distribution BPS PSO IB PRCA BUNDLE 6.0. For more specific instructions please refer to the installation steps provided in each of the patches. For the pharmacy claims that are processed electronically, the ePharmacy module is currently compliant with the National Council for Prescription Drug Programs (NCPDP) industry standards for version 5.1. NCPDP version D.0 Level 1 compliance (completion of internal testing) must be in place by January 1, 2011, and it must have completed external testing with payers and be in production as of January 1, 2012. Meeting the deliverable dates is essential to VHA meeting this legislative mandate and for continued business with pharmacy payers. As part of these changes, VHA should also have backwards compatibility to the NCPDP version 5.1 to allow for continued revenue and processing of VHA pharmacy claims. The combined build will allow the processing and release of prescriptions for patients with Insurance payers that use the new NCPDP version D.0 format for electronic claims processing as well as the current NCPDP version 5.1 format. This specific patch contains the following functionality: --------------------------------------------------------- 1. The ECME number has been expanded to be 12 digits in length. This patch makes modifications to AR routines to accommodate a longer ECME number. This patch addresses the following New Service Request (NSR): ------------------------------------------------------------- Request Name: e-Pharmacy Phase 5: FY09 Request ID: 20080103 This patch addresses the following Remedy Tickets: -------------------------------------------------- There are no Remedy Tickets associated with this patch. Components Sent With Patch -------------------------- The following is a list of files included in this patch: UP SEND DATA USER DATE SEC. COMES SITE RSLV OVER FILE # FILE NAME DD CODE W/FILE DATA PTRS RIDE -------------------------------------------------------------------------- 344 AR BATCH PAYMENT YES YES NO NO The following is a list of fields included in this patch: Field Name (Number) File Name (Number) Subfile Name (Number) ------------------- --------------------- PATIENT NAME OR BILL NUMBER (.09) AR BATCH PAYMENT (344) -TRANSACTION (sub-file) (344.01) Documentation Retrieval: ------------------------ Sites may retrieve documentation in one of the following ways: 1. The preferred method is to FTP the files from download.vista.med.va.gov, which will transmit the files from the first available FTP server. 2. Sites may also elect to retrieve documentation directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov 3. Documentation can also be retrieved from the VistA Documentation Library (VDL) on the Internet at the following address, http://www.va.gov/vdl. The documentation distribution includes: FILE NAME DESCRIPTION --------------------------------------------------------------------- PRCA_4_5_P271_RN.PDF AR Release Notes Test Sites: ----------- VA Heartland East - St. Louis Birmingham Louisville Loma Linda Richmond Phoenix ================INSTALLATION INSTRUCTIONS ================= Do not queue the installation of this patch. To avoid disruptions, these patches should be installed during non-peak hours when there is minimal activity on the system. Avoid times when ECME claims are being transmitted. Of particular concern would be the options below. 1. [BPS NIGHTLY BACKGROUND JOB] Do not install the patch when ECME claims are being generated by the BPS Nightly Background Job option. Wait for this job to finish or complete the installation before this job starts. 2. [PSXR SCHEDULED CS TRANS] and [PSXR SCHEDULED NON-CS TRANS] Do not install the patch when prescriptions are being transmitted to CMOP. Wait for the CMOP transmissions to finish or complete the installation before the transmissions start. Both the CS (Controlled Substances) and the non-CS CMOP transmission options should be checked. Check with Pharmacy Service or your Pharmacy ADPAC to find out when CMOP transmissions occur. Install Time ------------ The installation will take between 10 and 90 minutes depending upon how many entries your site has in the BPS CLAIMS file (9002313.02) and in the BPS RESPONSES file (9002313.03). Data conversions will be run in both files and all entries will be checked during the installation of BPS*1*10. 1. OBTAIN PATCHES -------------- Obtain the host file BPS_1_10_PSO_IB_PRCA.KID, which contains the following patches: BPS*1.0*10 PSO*7.0*359 IB*2.0*435 PRCA*4.5*271 Sites can retrieve VistA software from the following FTP addresses. The preferred method is to FTP the files from: download.vista.med.va.gov This will transmit the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The BPS_1_10_PSO_IB_PRCA.KID host file is located in the anonymous.software directory. Use ASCII Mode when downloading the file. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu option [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 3. LOAD TRANSPORT GLOBAL FOR MULTI-BUILD ------------------------------------- From the Installation menu, select the Load a Distribution option. When prompted for "Enter a Host File:", enter the full directory path where you saved the host file BPS_1_10_PSO_IB_PRCA.KID (e.g., SYS$SYSDEVICE:[ANONYMOUS]BPS_1_10_PSO_IB_PRCA.KID). When prompted for "OK to continue with Load? NO//", enter "YES." The following will display: Loading Distribution... BPS PSO IB PRCA BUNDLE 6.0 BPS*1.0*10 PSO*7.0*359 IB*2.0*435 PRCA*4.5*271 Use INSTALL NAME: BPS PSO IB PRCA BUNDLE 6.0 to install this Distribution. 4. RUN OPTIONAL INSTALLATION OPTIONS FOR MULTI-BUILD ------------------------------------------------- From the Installation menu, you may select to use the following options (when prompted for the INSTALL NAME, enter BPS PSO IB PRCA BUNDLE 6.0): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. INSTALL MULTI-BUILD ------------------- This is the step to start the installation of this KIDS patch. This will need to be run for the BPS PSO IB PRCA BUNDLE 6.0. a. Choose the Install Package(s) option to start the patch install. b. When prompted for the "Select INSTALL NAME:", enter BPS PSO IB PRCA BUNDLE 6.0. c. For the PRCA*4.5*271 patch, when prompted "Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//" enter YES unless your system does this in a nightly TaskMan process. d. When prompted "Want KIDS to INHIBIT LOGONs during the install? YES//" enter NO. e. When prompted " Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" enter NO. f. When prompted "Device: Home//" respond with the correct device but do not queue this install. Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 29 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RCDPBTLM Before: B46607011 After: B47109458 **114,148,153,168,169,198,247,271** Routine Name: RCDPESR1 Before: B48522676 After: B50545484 **173,214,208,202,271** Routine Name: RCDPESR2 Before: B84144020 After: B85277265 **173,216,208,230,252,264,269,271** Routine Name: RCDPESR4 Before: B76222786 After: B77733360 **173,216,208,230,269,271** Routine Name: RCDPESR6 Before: B43157350 After: B43409269 **173,214,208,230,252,269,271** Routine Name: RCDPURED Before: B35857327 After: B37216500 **114,169,174,196,202,244,268,271** Routine list of preceding patches: 247, 268, 269 ============================================================================= User Information: Entered By : GUSTAFSON,ERIC S Date Entered : MAY 26, 2010 Completed By: CONQUEST,KENNETH Date Completed: SEP 16, 2011 Released By : MURRAY,ANGELA Date Released : OCT 31, 2011 ============================================================================= Packman Mail Message: ===================== No routines included