Subj: Release Announcment: PECS v2.2 [#57901] 3 Apr 2013 09:02:54 -0500 (EST) 164 lines From: In 'FOIA' basket. Page 1 ------------------------------------------------------------------------------- To: G.IRM CHIEFS (NATIONAL) & STAFF G.SITEMANAGERSNATIONAL G.PATCH G.SSA G.CSPROVSYS G.PHARMACY ADPACS G.CSHDSYS G.CLIN APP COORDINATORS From: Clinical 1 Team, Clinical Product Support Release Information: We are pleased to announce the release of the Pharmacy Enterprise Customization System (PECS) v2.2. The purpose of this software product release is to replace the current version, PECS v2.1, with an enhanced version, PECS v2.2, which provides functional enhancements to the Dose Range, Drug-Drug Interaction (DDI), Professional Monograph (PM), Drug Pairs, and Custom Updates concepts. PECS v2.2 also provides FDB Comparison Reports for the Duplicate Therapy (DT), DDI and Drug Pairs concepts. It enables a user for perform Record Locking, whereby Detail pages display in read-only mode upon retrieval and all concepts, except for Single Drug Pairs, can be edited only after launching edit mode. Impacts to Pharmacists and Clinicians As a Requestor, pharmacists and clinicians can create a customization request, modify their own requests, and run, save, and export queries. As an Approver, Pharmacy Benefits Management personnel are able to create, review, approve, modify, delete or reject customization requests; run, save, and export queries, and run reports. An approver can review, but cannot approve their own requests. Access to PECS through Local VistA Accounts For those pharmacists or clinicians who have access to PECS v2.1, their credentials and access will carry over and be in place for PECS v2.2; no action required. For those who do not currently have access to PECS v2.1, an access request should be initiated through their Pharmacy Automated Data Processing Application Coordinator (ADPAC). Users requiring Requestor access to PECS will need to be assigned the appropriate role. Once access is achieved, they may wish to read the Login section of the PECS 2.2 User Guide to take advantage of the new features introduced. In summary, the PECS application is accessible only by users signed directly into the VA network, or by users signed into the VA network via the RESCUE client. Authorization is handled through the use of specific VistA security keys. PECS doesn't assign individual permissions to users. Instead, it defines a number of roles for its users (requestor, approver, release manager and administrator) and associates a set of permissions with each of them. These roles are mapped to security keys as defined in the user guide. Pharmacists and clinicians having trouble connecting to PECS v2.2 should contact their local IRM or enter a Remedy ticket under the Category/Type/Item of Applications-HealtheVet-Vista/PECS/Connectivity to assist with the connection. Training Available Description: Attendees will participate in Live Meeting demonstrations of the PECS GUI related to the requestor functionality and process. A VANTS audio conference call will support the Live Meeting modality, allowing participants the option of an audio only option. Participants will have the opportunity to view PECS in operation. There will be time allotted for questions and answers. Each call will be scheduled five times to accommodate staff schedules. Each call will last 50 minutes and will be conducted in the afternoon to accommodate all time zones. A tentative call schedule was sent to Pharmacy Chiefs and Pharmacy ADPACs. The target audience is new and current users in the Requestor role. Prerequisites: Audience must have a Pharmacy background and must possess a knowledge of the enhancements included in PECS 2.2. Responsible parties (POCs): EES Project Manager - Edgar (Ed) Heitman SMEs - Deborah Coulter (Lead); Don Lees, Pharmacist Specialist Site training coordinators Pharmacy ADPACs Training announcement and schedules were sent to Pharmacy Chiefs and Pharmacy ADPACs. The announcement will outline the program and educational materials as well as identify related web sites and points of contact as needed. PBM has established a PECS training Wiki support website as a support tool in addition to the training. Policy restrictions prevent live links from being included in this document. Copy the following URL and paste into your browser Address Bar. https://vaww.wiki.webdev.va.gov/index.php?title=Pharmacy_Enterprise_Custom ization_System(PECS) Support Available During the course of the deployment, the PRE team will address Remedy Tickets logged for issues involving the PECS product. Please log tickets rather than contacting the team directly as this helps ensure that your issues are properly addressed and tracked to resolution. For issues related to the deployment, please log Tickets under the Category/Type of Applications-HealtheVet-Vista/PECS, and then choose the appropriate Item. Thirty days following deployment, the Clinical Product Support Team 1 (CLIN1) will provide Tier 2 product support and the Enterprise Application Maintenance Team (EAM) will provide Tier 3 product support. Operational support will be provided by AITC, PITC, and Regional FOD staff. Distribution of code and supporting scripts is articulated in the ESE Release Profile document. SOFTWARE RETRIEVAL The PECS application resides on a centralized server at the Austin Information Technology Center (AITC). The exact timing of events will be coordinated by the System Design & Engineering (SDE) Implementation Manager with a release schedule of PECS v2.2 deployment to production the week of 4/01/2013. No action is required by local staff in support of this release. DOCUMENTATION RETRIEVAL 1. The preferred method is to FTP the files from download.vista.med.va.gov, which will transmit the files from the first available FTP server. 2. Sites may also elect to retrieve documentation directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov 3. Documentation may also be retrieved from VISTA Documentation Library (VDL) on the Internet at the following address, http://www.va.gov/vdl. The documentation distribution includes: FILE NAME DESCRIPTION PECS_V2_2_RELEASE_NOTES.PDF Pharmacy Enterprise Customization System (PECS) v2.2 Release Notes PECS_TROUBLESHOOTING_GUIDE_V2_2.PDF Pharmacy Enterprise Customization System (PECS) Troubleshooting Guide PECS_USER_GUIDE_V2_2.PDF Pharmacy Enterprise Customization System (PECS) User Guide COMPLIANCE DATE An Informational Patch (PREC*2.2*1) was released for PECS v2.2. This is an informational patch only and requires no installation or action at the local site. INSTALLATION This is a Web Application JAVA Build. This is a Centralized Server Promotion that requires NO installation at local sites.