$TXT Created by DEVVCC.DOMAIN.EXT (KIDS) on Wednesday, 10/08/14 at 15:30 ============================================================================= Run Date: DEC 16, 2014 Designation: IB*2*519 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #484 Status: Released Compliance Date: JAN 15, 2015 ============================================================================= Associated patches: (v)IB*2*211 <<= must be installed BEFORE `IB*2*519' (v)IB*2*400 <<= must be installed BEFORE `IB*2*519' (v)IB*2*457 <<= must be installed BEFORE `IB*2*519' (v)IB*2*488 <<= must be installed BEFORE `IB*2*519' (v)IB*2*494 <<= must be installed BEFORE `IB*2*519' (v)IB*2*497 <<= must be installed BEFORE `IB*2*519' (v)IB*2*506 <<= must be installed BEFORE `IB*2*519' Subject: IB/NATIONAL INSURANCE FILE (NIF) INTERFACE, eIV AND eBILLING FIXES Category: - Routine - Enhancement (Mandatory) - Data Dictionary - Other Description: ============ ******************************************************************************* Please install this patch at your earliest convenience. When you install this patch into your production account, an extract of insurance company data will be transmitted to the eBusiness Solutions group of the Chief Business Office (CBO). Once received, this extract will be combined with extracts from other VAMC sites -- a time-consuming process. In order to allow the eBusiness team adequate time to consolidate this data, it would be appreciated if this patch could be installed closer to the beginning of the compliance window rather than toward the end of it. Please note that the post-install extract does NOT run when installed into a test/mirror account. After installing this patch in your production account, you must enable the logical link for the HL7 interface to the NIF. Instructions for doing this are included in the post-install instructions below. Please do NOT enable the link in your test/mirror account. ******************************************************************************* The Health Plan Identifier (HPID) project implements a new national standard of having a single identifier to use on electronic transmissions pertaining to health care. All entities that are financially responsible for care are assigned a HPID or Other Entity Identifier (OEID), used for entities that aren't traditional health plans. This new standard increases interoperability by replacing clearinghouse-specific identifiers for health plans. This patch updates the Integrated Billing (IB) package to enable it to store these new HPIDs and OEIDs, and to associate the entries in the local INSURANCE COMPANY file (#36) with a new National Insurance File (NIF). The NIF is housed at the Financial Services Center (FSC), which will centrally manage distribution of HPID/OEID data. This patch introduces a new Health Level Seven (HL7) interface for exchanging insurance information with the NIF. Included with this new interface is a logging function which generates transaction records, facilitating troubleshooting. These records are periodically purged by the software itself. When installed into a production account, this patch will transmit a flat-file extract to the FSC in order to assist in the setup of the NIF. Additional patch items: 1) If a user selects the option PROCESS INSURANCE BUFFER [IBCN INSURANCE BUFFER PROCESS] and they have neither of the security keys (IB INSURANCE COMPANY EDIT and IB GROUP PLAN EDIT), then the only insurance buffer records that are displayed to them would be entries for Electronic Insurance Verification (eIV) confirmed active policies ("+" entries) when the patient in that record has an active policy on file in VistA. This patch increases the number of potential active policies that users may process. 2) Corrected a problem that occurs on some insurance buffer entries. With the menu option PROCESS INSURANCE BUFFER [IBCN INSURANCE BUFFER PROCESS], a user can select to Expand Entry (action 'EE'). Some records, when expanded, are showing that the eIV response is based on an unknown Service Date and unknown Service Type. This is being corrected to report the correct service date and type. This data is only available to those buffer entries that were processed by eIV. 3) Corrected a problem that occurs with the option PROCESS INSURANCE BUFFER [IBCN INSURANCE BUFFER PROCESS]. If a user selects the Expand Entry action ('EE') followed by the Response Report action ('RR'), when the user exits the eIV Response Report the display does not show the detail of the record and page 0 of 0 is displayed. The software has been updated so that the display is correct when a user exits the eIV Response Report. 4) Corrected a problem where the Total Charges dollar amount (BOX24F) and the Days/Unit (BOX24G) were printing one character too far over to the right on the CMS-1500 form and causing BOX24G's data to run into BOX24H. To support this, the IB FORM SKELETON DEFINITION (#364.3) entry for BOX24F (record 1487) had its Length field (#.09) changed from 9 to 8. 5) Corrected a problem where the Total Charges dollar amount was dropping the last number in the cents field on the TPJI->BC (Bill Charges) display screen. Patch Components ================ Files & Fields Associated: File Name (Number) Field Name (Number) New/Mod/Del ------------------ ------------------- ----------- INSURANCE COMPANY (#36) HPID/OEID (#8.01) NEW CHP/SHP (#8.02) NEW PARENT CHP (HPID) (#8.03) NEW NIF ID (#8.04) NEW IB FORM SKELETON DEFINITION (#364.6) MOD ENTRY Screen: I Y=1487 HPID/OEID RESPONSE (#367) MESSAGE CONTROL ID (#.01) NEW TRANSMISSION QUEUE (#.02) NEW RESPONSE TYPE (#.03) NEW INSURANCE COMPANY (#.04) NEW PROCESSING STATUS (#.05) NEW STATUS DATE/TIME (#.06) NEW VISTA UNIQUE ID (#.07) NEW PARENT CHP (HPID) (#.08) NEW CHP/SHP (#.09) NEW DATE OF FUTURE PURGE (#.1) NEW HPID/OEID RESPONSE (#367) Subfile IDENTIFIERS (#1) INSURANCE COMPANY ID TYPE (#.01) NEW ID (#.02) NEW SECONDARY ID QUALIFIER (#.03) NEW HPID/OEID TRANSMISSION QUEUE (#367.1) TRANSACTION NUMBER (#.01) NEW INSURANCE COMPANY (#.02) NEW DATE/TIME CREATED (#.03) NEW TRANSMISSION STATUS (#.04) NEW STATUS DATE/TIME (#.05) NEW RESPONSE (#.07) NEW STREET ADDRESS [LINE 1] (#2.01) NEW STREET ADDRESS [LINE 2] (#2.02) NEW CITY (#2.03) NEW STATE (#2.04) NEW ZIP CODE (#2.05) NEW BILLING COMPANY NAME (#2.06) NEW TYPE OF COVERAGE (#2.07) NEW PHONE NUMBER (#2.08) NEW HPID/OEID TRANSMISSION QUEUE (#367.1) Subfile IDENTIFIERS (#1) INSURANCE COMPANY ID TYPE (#.01) NEW ID (#.02) NEW SECONDARY ID QUALIFIER (#.03) NEW INSURANCE COMPANY ID TYPE (#367.11) NAME (#.01) NEW DESCRIPTION (#1) NEW Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- NIFQRY NEW Options Associated: Option Name Type New/Modified/Deleted ----------- ----------- ------------------------ IBCNH HPID NIF BATCH QUERY SERVER NEW Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- IB NIF QUERY DRIVER NEW IB NIF QUERY SUBSCRIPTION NEW IB NIF RESPONSE DRIVER NEW IB NIF RESPONSE SUBSCRIPTION NEW Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Mod/Del ------------- ---- ------------------ ----------- N/A Remote Procedure New/Mod/Del ------------- ----------- N/A HL7 Logical Link Name New/Mod/Del --------------------- -------------------- IB NIF TCP NEW HL7 Application Parameter Name New/Mod/Del ------------------------------ -------------------- NIF FSC NEW NIF VISTA NEW Additional Information: N/A New Service Requests (NSRs): ----------------------------- NSR - Request ID: 20110503 Electronic Data Interchange (EDI) New Standards and Operating Rules (Veterans Health Administration) VHA Provider-Side TCRs 05/19/2011 http://vista.domain.ext/nsrd/ViewITRequest.asp?RequestID=20110503 Patient Safety Issues (PSIs): ------------------------------ N/A Remedy Ticket(s) & Overviews: ----------------------------- INC000001066171-Total Charges (Box24F) amount truncated on CMS1500 & TPJI INC000001066662 - Alignment issue with CMS 1500 Boxes 24F, 24G and 24H shifted one position. Test Sites: ----------- White River Junction, VT Houston, TX Walla Walla, WA Tampa, FL Documentation Retrieval Instructions: ------------------------------------- Updated documentation describing the new functionality introduced by this patch is available using the File Transfer Protocol (FTP). The preferred method is to FTP the files from ftp://download.vista.domain.ext/. This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.domain.ext Hines ftp.domain.ext Salt Lake City ftp.domain.ext The documentation will be in the form of Adobe Acrobat files. Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ File Description File Name FTP Mode ------------------------------------------------------------------------- Release Notes/Installation Guide ib_2_519_rn_ig.pdf Binary IB User Manual ib_2_0_um_r1114.pdf Binary IB Technical Manual ib_2_0_tm_r1114.pdf Binary Patch Installation: Pre/Post Installation Overview ------------------------------ This patch should be installed during a period of low system activity with IB users off the system. After this patch is installed in your production account, a task will be scheduled to send an extract of the INSURANCE COMPANY file (#36) to the FSC to aid in setting up the NIF. By default, the task will begin immediately after the installation is complete, but this can be delayed until a later time if necessary. Since this patch should be installed during a period of low system activity, the chance of this extract impacting users' sessions is low. This should be taken into account when deciding on the timing of this extract. The extract will not be scheduled when installed into your test account. Don't forget to enable the logical link (in your production account only) for the HL7 interface (step 3 of the post install instructions) immediately after installing the patch. Installation Instructions ------------------------- This patch should be installed during a period of low system activity with IB users off the system. No options need to be placed out of service. Installation time is expected to be less than 5 minutes. Pre-Installation Instructions 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System (KIDS) Menu, select the Installation Menu. From this menu, you may elect to use the following option. When prompted for the INSTALL enter the patch # (IB*2.0*519): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, data dictionaries, templates, etc.). Note: Because of a typo in the previous patch, you may see the message " *** WARNING, you are missing one or more Patches ***" when comparing IBCNEHL4. You may safely ignore this warning, and the typo that caused KIDS to display this message has been fixed. c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. Enter IB*2.0*519. 5. When prompted for 'Enter the Coordinator for Mail Group 'NIFQRY':", respond with the name of the Mail Group Coordinator for the Integrated Billing package or a facility Mail Group Coordinator. 6. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', respond NO. 7. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', respond NO. 8. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', respond NO. 9. If prompted 'Delay Install (Minutes): (0 - 60): 0//' respond 0. Post-Installation Instructions ------------------------------ 1. You will be prompted 'Requested Start Time: NOW// At this prompt, you may enter a time to run the data extract after installation, with a default of immediately. If you wish to delay the extract until a later time, enter that time at this prompt. This prompt will be skipped if the install is queued. In that case, the extract will be executed at the time the install is performed. This prompt will only appear when installing into a production account. 2. If you are installing into a production account and you chose to delay the extract, you will see 'Task #' followed by the number of your scheduled task. You will need this number if you want to confirm that your task has been scheduled to run. To confirm this, from the Taskman Management menu, select List Tasks, then Your future tasks. Check the output from that option for an entry matching your task number, and verify that it is scheduled for the appropriate time. 3. If installing into a production account, enable the logical link for the HL7 interface to the NIF. a. From the HL7 Main Menu [HL MAIN MENU], select Filer and Link Management Options [HL MENU FILER LINK MGT]. b. Select Start/Stop Links [HL START]. c. When prompted to "Select HL LOGICAL LINK NODE:" enter "IB NIF TCP" and press ENTER. d. The system will display "This LLP has been enabled!" to confirm that the IB NIF TCP link has successfully started. Routine Information: ==================== The second line of each of these routines now looks like: V ;;2.0;INTEGRATED BILLING;**[Patch List]**;21-MAR-94;Build 56 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IBAMTC Before: B26047773 After: B26484499 **34,52,70,93,100,118,115,132, 150,153,137,176,215,275,321, 312,457,519** Routine Name: IBCEU3 Before:B105297417 After:B106673839 **51,137,155,323,348,371,400, 432,488,519** Routine Name: IBCNBLE Before:B105786784 After:B108261556 **82,231,184,251,371,416,435, 452,497,519** Routine Name: IBCNBLL Before:B138729075 After:B139954762 **82,149,153,183,184,271,345, 416,438,435,506,519** Routine Name: IBCNBMN Before: B7906645 After: B8591639 **82,211,519** Routine Name: IBCNEHL4 Before:B174792299 After:B176214857 **300,416,438,497,506,519** Routine Name: IBCNERPE Before: B65900140 After: B70614398 **271,300,416,438,497,506,519** Routine Name: IBCNHHLI Before: n/a After: B10645426 **519** Routine Name: IBCNHHLO Before: n/a After: B10205311 **519** Routine Name: IBCNHSRV Before: n/a After: B2517223 **519** Routine Name: IBCNHUT1 Before: n/a After: B19672959 **519** Routine Name: IBCNHUT2 Before: n/a After: B47011114 **519** Routine Name: IBCNSC01 Before: B57572758 After: B59075221 **52,137,191,184,232,320,349, 371,399,416,432,494,519** Routine Name: IBCNSC1 Before: B88597979 After: B90495985 **62,137,232,291,320,348,349, 371,400,519** Routine Name: IBCNSJ3 Before: B19317542 After: B20256950 **28,497,506,519** Routine Name: IBY519PO Before: n/a After: B40291795 **519** Routine list of preceding patches: 211, 457, 488, 494, 506 ============================================================================= User Information: Entered By : Date Entered : DEC 11, 2013 Completed By: Date Completed: DEC 02, 2014 Released By : Date Released : DEC 16, 2014 ============================================================================= Packman Mail Message: ===================== $END TXT