============================================================================= Run Date: DEC 21, 2016 Designation: PRCA*4.5*301 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #276 Status: Released Compliance Date: JAN 21, 2017 ============================================================================= Associated patches: (v)PRCA*4.5*229<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*249<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*263<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*265<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*270<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*296<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*298<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*303<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*304<<= must be installed BEFORE `PRCA*4.5*301' (v)PRCA*4.5*309<<= must be installed BEFORE `PRCA*4.5*301' Subject: TREASURY CROSS-SERVICING PROGRAM Category: - Routine - Enhancement (Mandatory) Description: ============ ***************************************************************************** This patch supports changes to the Veterans Health Information System and Technology Architecture (VistA) for the Treasury Cross-Servicing Program (TCSP). PRCA*4.5*301 (Accounts Receivable-AR) is being released in host file: PRCA_45_P301.KID. It is imperative that these patches be installed no later than the compliance date. Your understanding and support is appreciated. ***************************************************************************** The Chief Business Office (CBO) requested modifications to the VistA Accounts Receivable Package to support the next phase in the implementation of the Debt Collection Improvement Act (DCIA) of 1996 by the Department of Veterans Affairs (VA). This patch modifies the Account Receivable (AR) v4.5 application as described below: 1. TOP Modifications - Exclude first party bills from the TOP process unless the date the bill became active is prior to the Activation Date. Do not exclude bills from the TOP process that are identified as referred to TOP. 2. DMC Referral Flag - The VistA system shall not modify the 90-day DMC debt referral process. 3. Referral File - The VistA system shall automatically create a file of delinquent first party bills. - The VistA system shall create the file in IAI format, containing record types H, 1, 2, 2A, 2C, 3, Z. - The VistA system shall schedule the batch process to create the referral file once per week for new referrals. - The VistA system shall have the ability to stop a bill from being referred to Cross-Servicing. 4. Update File - The VistA shall create a batch task to generate a file of updated information for previously referred bills. - The VistA system shall create the file in IAI format, containing record types H, 1, 2, 2A, Z. - The VistA system shall schedule the batch process to create the update file once per week for new referrals. - The VistA system shall have the ability to stop a bill from being updated to Cross-Servicing. 5. Recall File - The VistA shall create a batch task to generate a file to recall previously referred bills by debt, debtor, or case. - The VistA system shall create the file in IAI format, containing record types H, 1, 2, 3, Z. - The VistA system shall schedule the batch process to create the recall file once per week for new referrals. - The VistA system shall have the ability to stop a bill from being recalled to Cross-Servicing. 6. Reconciliation File - The VistA shall create a batch task to generate a file of updated information for Reconciliation bills. 7. Monthly Patient Statements - Bills Referred to Cross-Servicing - The VistA system shall exclude the value of bills that have been referred to Cross-Servicing from the 'Previous Balance' and 'Balance' block on the monthly patient statement. 8. Monthly Patient Statements - Bills Not Referred to Cross-Servicing - The VistA system shall include the value of bills in the 'Previous Balance' and 'Balance' block on the monthly patient statement when a bill is no longer referred to Cross-Servicing. 9. Unprocessable File - Bills that are sent for referral to Cross- Servicing but are deemed not valid are rejected and returned to VistA with the source of the error and the error code. The rejected debts and error codes are stored historically and reported in debts profile reports and reject reports. 10. Due Process Notification (DPN) - A letter notification system for debts expected to be sent to Cross-Servicing. From Cross-Servicing initialization, debts under $25.00 will be tracked for one year. As the debts become qualified to Cross-Servicing referral, AITC will be notified to send due process letters. After a sixty day waiting, if the debts become qualified, the debts will be referred to Cross- Servicing in the usual fashion. 11. Cross-Servicing Qualified / No Third Letter Sent - A bulletin will be generated by VistA when there is eligible debt for Cross- Servicing and a third collection letter has not been sent. The bulletin will contain the debtor's name and bill number(s). 12. Activation Date - The VistA system shall not refer bills to Cross-Servicing if they were not active prior to the Activation Date. For Little Rock #598, Beckley #517, and Upstate NY #528 the Activation Date has been set to February 1, 2015. For all other sites, the Activation Date has been set to August 1, 2015. Patch Components: ================= Files & Fields Associated: -------------------------- The following is a list of files included in this patch: File Name (Number) Field Name (Number) New/Mod/Del ------------------ ------------------- ----------- AR DEBTOR (#340) TCSP RECALL FLAG field (#7.02) NEW TCSP RECALL DATE field (#7.03) NEW TCSP RECALL REASON field (#7.04) NEW DATE DEBTOR REFERRED TO TCSP field(#7.05 NEW AR DEBTOR (#342) CROSS-SERVICING START DATE field (#100) NEW AR BATCH PAYMENT (#344) RECEIPT PAY TYPE field (#.19) NEW AR BATCH PAYMENT (#344) Subfile TRANSACTION (#344.01) PATIENT NAME OR BILL NUMBER (#.09) MOD LOCKBOX TRANSACTION CODE (#.15) NEW TCS IAI ERROR CODES (#348.5) ERROR CODE ID (#.01) NEW FIELD NAME/ACTION (#1) NEW RECORD TYPE (#2) NEW ERROR MESSAGE (#3) NEW TCS IAI ACTION CODES (#348.6) ACTION CODE (#.01) NEW ACTION DESCRIPTION (#1) NEW RECORD TYPE (#2) NEW TCS IAI RECORD TYPES (#348.7) RECORD TYPE ID (#.01) NEW RECORD TYPE DESCRIPTION (#1) NEW DATA TYPE (#2) NEW ACCOUNTS RECEIVABLE (#430) DATE BILL REFERRED TO TCSP field (#151) NEW TCSP RECALL FLAG field (#152) NEW TCSP RECALL EFF. DATE field (#153) NEW TCSP RECALL REASON field (#154) NEW RECALL AMOUNT field (#155) NEW STOP TCSP REFERRAL FLAG field (#157) NEW STOP TCSP REFERRAL EFF. DATE field (#158) NEW STOP TCSP REFERRAL REASON field (#159) NEW STOP TCSP REFERRAL COMMENT field (#159.1) NEW TCSP CASE RECALL FLAG field (#159.2) NEW TCSP CASE RECALL EFF DATE (#159.3) NEW TCSP CASE RECALL REASON (#159.4) NEW TCSP GENDER (#159.5) NEW ORIGINAL TCSP TIN field (#161) NEW ORIGINAL TCSP DEBTOR NAME field (#162) NEW TCSP DELINQUENCY DATE field (#163) NEW TCSP DEBTOR ADDRESS, LINE 1 field (#164) NEW TCSP DEBTOR ADDRESS, LINE 2 field (#165) NEW TCSP DEBTOR ADDRESS, CITY field (#166) NEW TCSP DEBTOR ADDRESS, STATE field (#167) NEW TCSP DEBTOR ZIP CODE field (#168) NEW ORIGINAL TCSP AMOUNT field (#169) NEW CURRENT TCSP AMOUNT field (#169.1) NEW TCSP DEBTOR PHONE (#169.2) NEW TCSP COUNTRY CODE (#169.3) NEW TCSP DOB (#169.4) NEW DUE PROCESS NOTIFICATION FLAG (#173) NEW DUE PROCESS REQUEST DATE (#174) NEW DUE PROCESS LETTER PRINT DATE (#175) NEW DUE PROCESS REFERRAL DATE (#176) NEW DUE PROCESS ERROR DATE (#177) NEW DUE PROCESS ERROR CODES (#178) NEW SEND TCSP RECORD 1 field (#191) NEW SEND TCSP RECORD 2 field (#192) NEW SEND TCSP RECORD 2A field (#193) NEW SEND TCSP RECORD 2C field (#194) NEW STOP INTEREST ADMIN CALC (#199.2) NEW RETURNED DATE (#301) NEW RETURN REASON CODE (#302) NEW COMPROMISED INDICATOR (#303) NEW COMPROMISE AMOUNT (#304) NEW CLOSED DATE (#305) NEW BANKRUPTCY DATE (#306) NEW DATE OF DEATH (#307) NEW DATE OF DISSOLUTION (#308) NEW ACCOUNTS RECEIVABLE (#430) Subfile CS DECREASE ADJ TRANS NUMBER (#430.0171) CS DECREASE ADJ TRANS NUMBER (#.01) NEW SEND TCSP RECORD 5B NEW ACCOUNTS RECEIVABLE (#430) Subfile REJECT DATE (#430.0172) REJECT DATE (#.01) NEW REJECT SOURCE (#1) NEW REJECT REASON1 (#2) NEW REJECT REASON2 (#3) NEW REJECT REASON3 (#4) NEW REJECT REASON4 (#5) NEW REJECT REASON5 (#6) NEW REJECT REASON6 (#7) NEW REJECT REASON7 (#8) NEW REJECT REASON8 (#9) NEW REJECT REASON9 (#10) NEW RECORD TYPE (#11) NEW RECORD ACTION CODE (#12) NEW REJECT BATCH ID (#13) NEW REJECT MM MSG NO. (#14) NEW AR RETURN REASON CODE (#430.5) CODE (#.01) NEW DESCRIPTION (#1) NEW CATEGORY (#2) NEW Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- TCSP NEW TPC NEW TPL NEW Options Associated: Option Name Type New/Modified/Deleted ----------- ----------- ------------------------ PRCAF SUPERVISOR MENU MENU MODIFIED RCTCSP BILL REPORT RUN ROUTINE NEW RCTCSP IAI ERROR CODES LIST RUN ROUTINE NEW RCTCSP MENU MENU NEW RCTCSP RECALL REPORT RUN ROUTINE NEW RCTCSP RECALLB RUN ROUTINE NEW RCTCSP RECALLD RUN ROUTINE NEW RCTCSP RECONCIL REPORT RUN ROUTINE NEW RCTCSP REJ SERVER SERVER NEW RCTCSP REJECT REPORT RUN ROUTINE NEW RCTCSP REPORT RUN ROUTINE NEW RCTCSP STOP RUN ROUTINE NEW RCTCSPD SERVER SERVER NEW RCTCSPR SERVER SERVER NEW Protocols Associated: --------------------- N/A Security Keys Associated: ------------------------- Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Mod/Del ------------- ---- ------------------ ----------- PRCA MEANS PROFILE PRINT ACCOUNTS RECEIVABLE MOD (#430) PRCA OTHER PROFILE PRINT ACCOUNTS RECEIVABLE MOD (#430) PRCA PROFILE PRINT ACCOUNTS RECEIVABLE MOD (#430) PRCA TCSP RECALLB PRINT ACCOUNTS RECEIVABLE NEW (#430) PRCA TCSP RECALLD PRINT ACCOUNTS RECEIVABLE NEW (#430) TCS IAI ERROR CODES LIST PRINT TCS IAI ERROR CODES NEW (#348.5) Remote Procedure New/Mod/Del ---------------- ----------- N/A Additional Information: N/A New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Remedy Ticket(s) & Overview: ---------------------------- N/A Test Sites: ----------- VISN 16, Region 2, Central Arkansas Veterans Healthcare System, John L. McClellan Memorial Veterans Hospital, Station #598, Little Rock, Arkansas VISN 2, Region 4, VA Health Care Upstate New York, Station #528. VISN 6, Region 3, VA Mid-Atlantic Health Care Network, Beckley VA Medical Center, Station #517, Beckley, West Virginia. VISN 6, Region 3, VA Mid-Atlantic Health Care Network, W. G. (Bill) Hefner VA Medical Center, Station #659, Salisbury, North Carolina. VISN 23, Region 2, Nebraska-Western Iowa Health Care System, Omaha VA Medical Center, Station #636, Omaha, Nebraska. Documentation Retrieval Instructions: ===================================== Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Albany: domain.ext Hines: domain.ext Salt Lake City: domain.ext The documentation will be in the form of Adobe Acrobat files. The following files should be downloaded in the binary SFTP mode. Filename Description -------- ----------- prca_4_5_p301_um.pdf Cross-Servicing User Manual prca_4_5_p301_rn.pdf Cross-Servicing Release Notes / Installation Guide prca_4_5_p301_tm.pdf Accounts Receivable Technical Manual / Security Guide Documentation can also be found on the VA Software Documentation Library at: http://www.domain.ext/vdl/ Patch Installation: =================== Installation Instructions: -------------------------- This patch may be run with users on the system, however because the TOP options need to be placed out of order, we suggest it be installed after business hours (5PM), but not when the Accounts Receivable Background job is running (1AM). For large/integrated sites the weekend is the most favorable time for installation. This patch may take up to 8 hours to install. The following options should be disabled during installation: TOP Menu [RCTOP MENU] 1. OBTAIN PATCHES ============== Obtain the host file PRCA_45_P301.KID, which contains the following one patch install: PRCA*4.5*301 Sites can retrieve VistA software from the following SFTP addresses. The preferred method is to SFTP the files from: download.vista.domain.ext This will transmit the files from the first available SFTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany sftp.domain.ext Hines sftp.domain.ext Salt Lake City sftp.domain.ext The PRCA_45_P301.KID host file is located in the directory. Use ASCII Mode when downloading the file. 2. From the Installation menu, select the LOAD A DISTRIBUTION option. When prompted for "Enter a Host File:", enter the full directory path where you saved the host file PRCA_45_P301.KID (e.g., SYS$SYSDEVICE:[ANONYMOUS]PRCA_45_P301.KID). When prompted for "OK to continue with Load? NO//", enter "YES." The following will display: Loading Distribution... PRCA*4.5*301 Use INSTALL NAME: PRCA*4.5*301 to install this distribution. 3. RUN OPTIONAL INSTALLATION OPTIONS FOR BUILD: ================================================== From the Installation menu, you may select to use the following options (when prompted for the INSTALL NAME, enter PRCA*4.5*301): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. INSTALL BUILD: ==================== This is the step to start the installation of this KIDS build. This will need to be run for PRCA*4.5*301 build. a. Choose the Install Package(s) option to start the install. b. When prompted for the "Select INSTALL NAME:", enter PRCA*4.5*301. c. When prompted "Want KIDS to Rebuild Menu Trees Upon Completion of Install?" YES// enter YES. d. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" enter NO. e. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//" enter YES. f. When prompted "Enter options you wish to mark as 'Out Of Order':" enter the following options: TOP Menu [RCTOP MENU] g. When prompted "Enter protocols you wish to mark as 'Out Of Order':" enter . h. When prompted "Delay Install (Minutes): (0-60): 0//" enter an appropriate number of minutes to delay the installation in order to give users enough time to exit the disabled options before the installation starts. i. When prompted "Device: Home//" respond with the correct device. =================== POST-INSTALLATION INSTRUCTIONS ==================== The post-install routine for patch PRCA*4.5*301 will flag debts currently under $25 for the Due Process Notification functionality. In addition, the Cross-Servicing installation date is filed into the AR Site Parameter file #342. The user will see the following messages displayed in the installation log: >>>Cross-Servicing Start Date set to (current date). >>>Begin the Due Process Initialization. >>>The Initialization may take up to 8 hours. >>>Due Process Initialization is complete. The post install routine PRCA45301P may be deleted from the system if the post-install process has completed. ======================================================================== Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 144 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCAAPR1 Before: B43791904 After: B45827636 **34,45,108,143,141,206,192, 218,276,275,284,303,301** Routine Name: PRCAATR Before: B19181234 After: B22771269 **36,104,172,138,233,276,303,301** Routine Name: PRCABJ Before: B36508118 After: B39614762 **11,34,101,114,155,153,141, 165,167,173,201,237,304,301** Routine Name: PRCADR Before: B15191429 After: B17506368 **21,45,108,141,241,301** Routine Name: PRCADR2 Before: B15662355 After: B16711783 **45,104,108,149,141,172,241, 233,263,301** Routine Name: PRCAEXM Before: B12096933 After: B13617982 **67,103,196,301** Routine Name: PRCAGDR Before: B10035785 After: B14896021 **78,198,219,301** Routine Name: PRCAGS Before: B16858191 After: B22454707 **34,78,301** Routine Name: PRCAGST1 Before: B9197569 After: B9484383 **2,48,104,176,249,301** Routine Name: PRCAGT Before: B19865936 After: B22272453 **100,162,165,169,219,301** Routine Name: PRCAGU Before: B11613288 After: B12887006 **181,219,301** Routine Name: PRCAPRO Before: B14369527 After: B14760379 **2,21,125,147,198,301** Routine Name: PRCAREP Before: B12812144 After: B13936976 **301** Routine Name: PRCASER1 Before: B15957526 After: B16741481 **48,104,165,233,301** Routine Name: RC45301P Before: n/a After: B1337108 **301** Routine Name: RCBEADJ Before: B66159160 After: B77125147 **169,172,204,173,208,233,298,301** Routine Name: RCBECHGS Before: B12081486 After: B14080962 **153,237,301** Routine Name: RCBEIB Before: B39033616 After: B41614858 **157,270,301** Routine Name: RCBEPAY Before: B27398421 After: B26246409 **153,304,301** Routine Name: RCBEPAYF Before: B25701767 After: B49084627 **153,301** Routine Name: RCBEUTR1 Before: B35457473 After: B36268452 **153,169,192,226,270,276,301** Routine Name: RCCPCPS Before: B71404162 After: B80898915 **34,70,80,48,104,116,149,170, 181,190,223,237,219,265,301** Routine Name: RCDPAPLI Before: B43587980 After: B46722534 **114,141,241,303,301** Routine Name: RCDPBPLI Before: B47751255 After: B57251656 **114,153,301** Routine Name: RCDPBPLM Before: B57667335 After: B61916200 **114,153,159,241,276,303,301** Routine Name: RCDPLPL3 Before: B52913516 After: B54165729 **153,304,301** Routine Name: RCDPLPL4 Before:B236411644 After:B238259256 **304,301** Routine Name: RCDPRPL3 Before: B81211213 After: B81971704 **114,148,153,173,301** Routine Name: RCDPURED Before: B41284430 After: B50615527 **114,169,174,196,202,244,268, 271,304,301** Routine Name: RCDPURET Before: B61262925 After: B75859214 **114,141,169,173,196,221,304,301** Routine Name: RCDPXPAP Before: B49106296 After: B54412655 **114,150,206,296,301** Routine Name: RCDPXPAY Before: B62956528 After: B65069620 **114,148,150,301** Routine Name: RCTCSJR Before: n/a After:B113325699 **301** Routine Name: RCTCSJS Before: n/a After:B200131768 **301** Routine Name: RCTCSJS1 Before: n/a After: B57381357 **301** Routine Name: RCTCSP1 Before: n/a After:B168147966 **301** Routine Name: RCTCSP2 Before: n/a After: B87861761 **301** Routine Name: RCTCSP3 Before: n/a After: B79802534 **301** Routine Name: RCTCSP3S Before: n/a After: B30705650 **301** Routine Name: RCTCSPD Before: n/a After:B168545559 **301** Routine Name: RCTCSPRS Before: n/a After: B53928265 **301** Routine Name: RCTCSPU Before: n/a After: B55616924 **301** Routine Name: RCTOPD Before: B63586774 After: B70123756 **141,187,224,236,229,301** Routine Name: RCWROFF Before: B34901459 After: B38468960 **168,204,309,301** Routine Name: RCWROFF1 Before: B33354440 After: B35416905 **168,204,233,301** Routine list of preceding patches: 229, 249, 263, 265, 296, 298, 303, 304 309 ============================================================================= User Information: Entered By : Date Entered : JAN 13, 2014 Completed By: Date Completed: DEC 21, 2016 Released By : Date Released : DEC 21, 2016 ============================================================================= Packman Mail Message: ===================== No routines included