============================================================================= Run Date: JUL 02, 2018 Designation: SD*5.3*699 Package : SD - SCHEDULING Priority: EMERGENCY Version : 5.3 SEQ #570 Status: Released Compliance Date: JUL 09, 2018 ============================================================================= Associated patches: (v)SD*5.3*679 <<= must be installed BEFORE `SD*5.3*699' Subject: VISTA SCHEDULING GUI 2.0.0.15.1 Category: - Informational Description: ============ VistA Scheduling (VS) Graphical User Interface (GUI) version 2.0.0.15 was found to contain a few defects upon production release that were not caught in earlier rounds of testing. A new release, VistA Scheduling GUI version 2.0.0.15.1, is being distributed via SCCM with fixes for these issues. These defects are GUI only. There is no new VistA patch associated with this GUI release, as it continues to use the VistA patch associated with the previous GUI release, SD*5.3*679. The corrected defects are as follows (with a workaround for dealing with each defect before the GUI update is applied): 1. Appointment start time and duration a. Problem: During some overbooking and Multiple Return to Clinic (MRTC) actions a system bug will change the time of the new overbooked appointment to the earlier or later available slot (white space on the clinic grid). It may be difficult for users to see and in some cases difficult or impossible to manually override. BE ALERT: This could cause confusion about appointment times for patients who are overbooked. b. Workaround: i. Schedulers should double check the start time of new overbooked and MRTC appointments very carefully. ii. When scheduling an overbook, put your cursor in the Start Time field and manually edit the appointment time. iii. If you need to overbook part of an MRTC series with a locked time slot, you can switch to VistA to make that particular appointment. This will require a manual disposition of "Removed/No Longer Necessary" of that MRTC child request in VS GUI. 2. Calendar slots appearing open (white) a. Problem: If the user left clicks to select a slot in the calendar, additional white "slots" often appear in the calendar display. This only changes the appearance of the calendar in VS GUI, it does not change the grid in VistA and does not affect whether a user can or cannot schedule into that slot. b. Workaround: Schedulers can clear out the residual white spaces by advancing the calendar forward/back, or putting their cursor into the clinic search box and hitting Enter. 3. Appointment length when rescheduling in a variable length clinic a. Problem: Dragging a variable length appointment that has more than one slot associated with it to a new time will default the newly scheduled appointment length to the minimum slot length (not the longer appointment length) when it is dropped. b. Workaround: You can continue to drag and drop for single slot appointments. For appointments that span multiple slots, the scheduler will need to cancel and reschedule the appointment and not drag and drop into a new slot. 4. Appointment length when scheduling in a variable length clinic a. Problem: When the user highlights multiple slots in the schedule to book an extended appointment in a variable-length clinic, and then right-clicks on any slot other than the last one in order to choose "Add Appointment", the system would book only the clicked slot instead of all selected slots. b. Workaround: i. To extend appointments, click the first slot, hold down Shift, and click the final slot to highlight the full duration needed. ii. Once you have the full length of the variable appointment selected, right click in the very bottom of your orange area, and select "Add Appointment" to get the full length to transfer into the Make Appointment box. If you click anywhere in the highlighted area outside of the very bottom, it will reduce the appointment duration to one slot. iii. Double check the appointment duration before hitting OK. If it is incorrect, use the drop-down duration to adjust OR go back to the calendar and reselect the extended period. All VistA sites shall install the VS PRODUCTION and TEST GUIs on all workstations using the CMCB package provided by SD. The TEST GUIs will be used to provide training to VS GUI users. - CMCB Build Document (Production): http://vaww.eie.domain.ext/SysDesign/CS/Shared%20Documents/Build%20Documents/ Application%20Tier%203%20and%204/VA%20VistA%20Scheduling%20GUI_P%20 Build%20Document.pdf - CMCB Build Document (Test): http://vaww.eie.domain.ext/SysDesign/CS/Shared%20Documents/Build%20Documents/ Application%20Tier%203%20and%204/VA%20VistA%20Scheduling%20GUI_T%20 Build%20Document.pdf Implementation Manager POC: Name: Kathleen Rafish Phone: 360-759-1993 Email: kathleen.rafish@domain.ext Test Sites ---------- TOMAH SALT LAKE CITY Documentation Retrieval Instructions ------------------------------------ Updated documentation describing the new functionality related to this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name FTP Mode -------------------------------------------------------------------------- VistA Scheduling GUI User Guide VSE_GUI_1_5_User_Guide.PDF Binary Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : JUN 11, 2018 Completed By: Date Completed: JUL 02, 2018 Released By : Date Released : JUL 02, 2018 ============================================================================= Packman Mail Message: ===================== No routines included