============================================================================= Run Date: APR 17, 2020 Designation: GMRC*3*157 Package : GMRC - CONSULT/REQUEST TRACKING Priority: EMERGENCY Version : 3 SEQ #131 Status: Released Compliance Date: APR 21, 2020 ============================================================================= Subject: COVID-19 CONSULT TOOLBOX 1.9.0063 Category: - Informational Description: ============ ************************************************************************** This is an informational patch explaining changes in Consult Toolbox. NOTE: This patch is loaded on individual PC workstations via SCCM software update push from local/regional OIT. There is nothing that local sites can or need to do besides communicate changes to the clinical users. No code changes were made to the Consult application to accommodate these enhancements. ************************************************************************** Version 1.9.0063 modifies the Consult Toolbox application as described below: 1. The "Other User Settings" tab of the Settings dialog has been modified to allow users to enable/disable COVID-19 modifications as directed 2. The Receive Consult functionality has been updated to show the COVID-19 Receive Consult panel when COVID-19 modifications are enabled in the Settings dialog 3. The Clinical Review Options functionality has been updated to show the COVID-19 Clinical Review panel when COVID-19 modifications are enabled in the Settings dialog ************************************************************************** This software was created by the Atlanta VA Medical Center in response to a need to manage the process of consult management. During the life of a consult, there are prescribed steps of actions to be taken, and there is a need to be able track these steps at an individual patient level. Additionally, there is a need to be able to understand the overall status of consult management at a macro level, and identify specific services needing attention or resources. Without opening and reading a patient medical record, it is difficult to identify which patients have had which scheduling steps completed. This software does several things. First, it makes it very easy for staff to document actions completed quickly and consistently. Second, it uses consistent verbiage to document these steps. Third, it eliminates the need to take a second action or make a separate entry to track scheduling steps. Fourth, this consistent verbiage allows software analysis of records without needing to have software changes to VistA or CPRS. A separate process using corporate data warehouse queries and reports allows creation of views showing such things as patients who have not had first call, second call, scheduling letter sent or how much time has passed between these events. Together, these allow tracking and managing consults without the need to keep a separate list or other workflow to know which consults need attention. Additional Information: ----------------------- This software watches keyboard and mouse activity, and comes to life when certain conditions occur. 1. It only activates when the currently active windows title "Receive Consult", "Add Comment to Consult" or "Discontinue Consult." Otherwise nothing happens 2. When the user initiates a trigger event when either of these windows have the focus, then depending on the open window a menu appears for the user to select the appropriate action, then the software inserts the appropriate text into the comment box. 3. The defined trigger is a right mouse click in the supported CPRS consult actions. New Service Requests (NSRs): -------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------- N/A Problem: -------- N/A Resolution: ----------- N/A Test Sites: -------------------- Ft. Harrison, MT Houston, TX Madison, WI Puget Sound, WA Salisbury, NC Salt Lake City, UT Tennessee Valley HCS Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software is being released via SCCM package to ESE. User Guide will be placed on the following anonymous directories: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- Consult Toolbox User Guide consult_toolbox_1_0_um.pdf Binary Consult Toolbox User Guide consult_toolbox_1_0_um.docx Binary Deployment, Installation, Back-Out, and Rollback Guide ctb_dibr.pdf Binary Deployment, Installation, Back-Out, and Rollback Guide ctb_dibr.docx Binary Patch Installation -------------------- N/A Installation Instructions: -------------------------- Software is being released via SCCM package to ESE. This software installs on the PC desktop at the windows level and will reside in the system tray. Installation of this Windows feature will occur via a SCCM software push to PCs via a Local/ Regional process. If the software is not installed via the SCCM push, approved users can self install via Software Center. Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : APR 09, 2020 Completed By: Date Completed: APR 17, 2020 Released By : Date Released : APR 17, 2020 ============================================================================= Packman Mail Message: ===================== No routines included