$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Tuesday, 01/28/20 at 10:05 ============================================================================= Run Date: MAR 30, 2020 Designation: PRCA*4.5*364 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #320 Status: Released Compliance Date: APR 30, 2020 ============================================================================= Associated patches: (v)PRCA*4.5*353<<= must be installed BEFORE `PRCA*4.5*364' Subject: RESET BILLS SENT TO TOP AFTER 08-01-15;EXEMPT TRANSACTION DATE FORMAT Category: - Routine Description: ============ Accounts Receivable patch, PRCA*4.5*364, addresses the following issue: 1. Bills were sent to Treasury Offset Program (TOP) after the cross-service cutoff date of 08/01/15. 2. Ensure Exempt transaction for cancelled bill has DATE & TIME for Date Entered. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: Blood Bank Team Coordination: ----------------------------- N/A New Service Requests (NSRs): -------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. INC8659726 - Bills were sent to TOP after the cross-service cutoff date of 08-01-15. Problem: -------- With the inception of Treasury Cross Service Billing (TCSP), bills being sent to TOP were to stop for any bills after 08-01-15. This change was not incorporated into the TOP batch run until 01-06-17. This caused bills to be sent to TOP, but Austin Information Technology Center (AITC) rejected it based on the 8-01-15 date control. The bill was never reset in VISTA to allow the bill to be sent to TCSP. Resolution: ----------- Post-install routine RCTC364P has been modified to remove those bills from TOP that were transferred to TOP after the cross-service initiated cutoff date of 08-01-2015. This action will allow these bills to be sent to TCSP if the balance is not less than $25. Also, an email will be sent to a Consolidated Patient Account Center (CPAC) analyst from each site's install of the number of bills found and total dollar amount. Another email will be sent to the 'TCSP' mail group of all TOP bills reversed. Routine: RCTC364P [POST-INSTALL] 2. INC9126438 - The DATE ENTERED field is not set with Date & Time for exempt transaction on cancelled bills Problem: -------- When the principal balance is decreased to zero, the exempt transaction is created to zero out Interest, Admin Cost, Court Cost and Marshall Fees. This is being created with Date Entered set to Date and not Date & Time. The missing time can create a bill balance error when the exempt transaction is in the same time space as a site's statement compilation. Resolution: ----------- Routine PRCASER1 has been modified to create the Exempt transaction to ensure the Date Entered will be set with Date & Time. Routine: PRCASER1 TEST SITES: ----------- Cincinnati VA Medical Center Wilkes-Barre VA Medical Center Software and Documentation Retrieval Instructions: -------------------------------------------------- N/A Patch Installation: Pre/Post Installation Overview: ------------------------------- This patch may be installed with users on the system although it is recommended it be queued to run after normal business hours to minimize potential disruption to users. This patch will take about 5 minutes to install as the post-install processing is tasked. Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation & Distribution System Menu, select the Installation Menu. From this menu, you may select to use the following options. When prompted for the INSTALL NAME, enter the patch PRCA*4.5*364: a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. When Prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When Prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. Post-Installation Instructions: ------------------------------- ** The installer should delete routine RCTC364P 24 hours after installation of this patch. ** Back-Out Plan: -------------- Prior to installing the updated KIDS package, the site/region should have saved a backup of the routines in a mail message using the Backup a Transport Global [XPD BACKUP] menu option. The message containing the backed-up routines can be loaded with the "Xtract PackMan" function at the Message Action prompt. The PackMan function INSTALL/CHECK MESSAGE is then used to install the backed-up routines onto the VistA system. Routine Information: ==================== The second line of each of these routines now looks like: V ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 9 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCASER1 Before: B25107568 After: B25339922 **48,104,165,233,301,307,337, 353,364** Routine Name: RCTC364P Before: n/a After: B29070171 **364** Routine list of preceding patches: 353 ============================================================================= User Information: Entered By : Date Entered : JAN 03, 2020 Completed By: Date Completed: MAR 30, 2020 Released By : Date Released : MAR 30, 2020 ============================================================================= Packman Mail Message: ===================== $END TXT