$TXT Created by at COC-CCAD-DEV.AAC.DOMAIN.EXT (KIDS) on Monday, 03/15/21 at 07:24 ============================================================================= Run Date: MAY 04, 2021 Designation: PRCA*4.5*377 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #329 Status: Released Compliance Date: JUN 04, 2021 ============================================================================= Associated patches: (v)PRCA*4.5*340<<= must be installed BEFORE `PRCA*4.5*377' (v)PRCA*4.5*364<<= must be installed BEFORE `PRCA*4.5*377' (v)PRCA*4.5*369<<= must be installed BEFORE `PRCA*4.5*377' (v)PRCA*4.5*376<<= must be installed BEFORE `PRCA*4.5*377' Subject: CCAD IBAR RPP PHASE 1 Category: - Enhancement (Mandatory) - Routine Description: ============ The Office of Community Care (OCC) is requesting system enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Integrated Billing (IB), Accounts Receivable (AR), and Fee Basis (FB) software modules that would allow segregating all billing and collection activities for Non-Department of Veterans Affairs (VA) Care Third Party Insurance carriers' reimbursement. The primary goal of this enhancement is to increase timeliness and collections of billable Non-Veterans Affairs (VA) care services. Enhancements to existing VistA IB, AR, and Fee software applications would allow for increased efficiency in workflow processes leading to best practices that would ultimately be reflected in improved customer service to our Veteran population. In order to meet these goals, this patch: 1. Creates a new Enter a New Repayment Plan Option [RCRP ENTER PAYMENT PLAN] which allows users to create new Repayment Plans using the new AR REPAYMENT PLAN file (#340.5) and adds it to the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 2. Creates a new Edit Existing Repayment Plan Option [RCRP EDIT REPAYMENT PLAN] which allows users to edit the terms of a Repayment Plan or close a Repayment Plan that is stored in the new AR REPAYMENT PLAN file (#340.5) and adds it to the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 3. Creates a new Repayment Plan Inquiry Option [PRCAC PLAN INQUIRY] which allows users to review Repayment Plan information stored in the AR REPAYMENT PLAN file (#340.5) and adds it to the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 4. Converts existing Repayment Plan information stored in the ACCOUNTS RECEIVABLE file (#430) and stores it into the AR REPAYMENT PLAN file (#340.5). The conversion will generate bulletins which will be sent to the G.RC REPAY PLANS mail group. These bulletins are: - PRCA*4.5*377 AR REPAYMENT PLAN CONVERSION This report summarizes the number of plans converted and displays summary information of each converted plan. - PRCA*4.5*377 AR REPAYMENT PLAN CONVERSION EXCEPTIONS This bulletin lists bills that were not added to a Repayment that were linked to a repayment plan originally and the reason why they were not linked. Bills on this bulletin need to be reviewed and corrected so they can be either added to their Debtor's or closed. - PRCA*4.5*377 AR REPAYMENT PLAN BILLS REFERRED TO TOP/DMC This bulletin lists bills that were not added to a Repayment plan because they appear to be in the Debt Management Collection (DMC) or Treasury Offset Program (TOP) referral programs. These bills also need to be reviewed and either left in the TOP or DMC programs or recalled from those programs so they can be included in the Referral program in the future. 5. Removes the Enter/Edit Repayment Plan [PRCAC ENTER EDIT REPAYMENT] Option from the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 6. Removes the Profile of Repayment Plan [PRCAC PROFILE REPAYMENT] Option from the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 7. Removes the Print a Payment Statement [PRCAC PRINT STATEMENT] Option from the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 8. Removes the Reprint a Payment Statement [PRCAC REPRINT STATEMENT] Option from the Repayment Plan Menu [PRCAC REPAYMENT MENU]. 9. Ensure that all Repayment Plan edits, creations and closures file appropriate transactions into the AR Transaction file. 10. Adds three new Transaction Types, CLOSE REPAYMENT PLAN, EDIT REPAYMENT PLAN, and RPP TERMINATED have been added to ACCOUNTS RECEIVABLE TRANS.TYPE file (#430.3). 11. Updates the Suspend an AR Bill Option [PRCAC TR SUSPEND] to allow a bill suspension to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 12. Updates the Re-establish Bill Option [PRCAC TR RE-ESTABLISH BILL] to allow a bill's re-establishment to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 13. Updates the Fiscal Officer Terminated option [PRCAC TR TERM-FISCAL] to allow a bill's termination to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 14. Updates the Compromise Termination option [PRCAC TR TERM-COMPROMISE] to allow a bill's termination to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 15. Updates the Partial Waiver option [PRCAC WAIVED PART] to allow the waiver to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 16. Updates the Full Waiver option [PRCAC WAIVED FULL] to allow the waiver to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 17. Updates the Decrease Adjustment option [PRCAC TR DECREASE] to allow the Decrease Adjustment to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. Also updates the Repayment Plan if the Interest and Admin charges are exempted as part of the Decrease Adjustment. 18. Updates the Increase Adjustment option [PRCAC TR INCREASE] to allow the Increase Adjustment to adjust the total amount owed on a Repayment Plan if the bill is in an active Repayment Plan. 19. Updates the interface between IB and AR to allow bill(s) cancelled in IB to update the Repayment Plan the cancelled bill(s) are attached to in AR with the corresponding AR decrease adjustment. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- ACCOUNTS RECEIVABLE REPAYMENT PLAN PROCESSING New TRANS.TYPE (#430.3) (#6) AR REPAYMENT PLAN COMMENT (#3) Modified AUDIT LOG (350.54) Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- RCRP ENTER PAYMENT PLAN Run Routine New RCRP EDIT REPAYMENT PLAN Run Routine New PRCAC PLAN INQUIRY Run Routine New PRCAC REPAYMENT MENU Menu Modified Functions Associated: Function Name New/Modified/Deleted --------------- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name New/Modified/Deleted ----------------- -------------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: N/A New Service Requests (NSRs): ---------------------------- Billing Interface for Fee Care Business (#20080918) Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- N/A Test Sites: ---------- Edward J Hines VA Hospital (Chicago, IL) - Station 578 VA Central Plains Health Network - Omaha Division - Station 636 VA Western New York Healthcare System - Buffalo - Station 528 Software and Documentation Retrieval Instructions: ---------------------------------------------------- The software for this patch is being released in a PackMan message. This release is also available at: /srv/vista/patches/SOFTWARE Documentation describing the new functionality is included in this release. The documentation can be found in the VA Software Documentation Library at: http://www.domain.ext/vdl/ Title File Name Format ------------------------------------------------------------------------- Deployment, Installation, Back-out, prca_4_5_p377_ig.pdf Binary and Rollback Guide AR User Manual - Clerk's AR Menu - prca_4_5_p377_um_5clerk1 Binary Part 1 _r0515.pdf AR Technical/Security Manual prca_4_5_p377_tm.pdf Binary Patch Installation: Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. Due to a potentially high volume of Repayment Plans that may need converting, it is recommended this patch should be queued for installation. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch PRCA*4.5*377. B. Select the Backup a Transport Global option to create a backup message of any routines exported with this patch. For each patch you can specify what to backup; the entire Build or just Routines. When asked to specify what to backup, select Routines. It is NOT recommended to use this backup to restore the system as it will NOT restore your system to pre-patch condition. When prompted for a response, select Routines Select one of the following: B Build R Routines Enter response: Routines C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//', answer YES ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer NO Post-Installation Instructions ------------------------------ There are no special tasks to perform after this patch installation. Back-Out Plan: -------------- Please refer to the Deployment, Installation, Back-out, and Rollback document associated with this patch. Routine Information: ==================== The second line of each of these routines now looks like: V ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 45 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCABJV Before: B56503907 After: B57873120 **1,48,63,114,141,170,176,173, 192,220,296,310,315,338,350, 360,369,377** Routine Name: PRCAGT Before: B22402514 After: B22429062 **100,162,165,169,219,301,340,377** Routine Name: PRCAHIS Before: B26384958 After: B26659321 **110,198,233,315,340,377** Routine Name: PRCAP377 Before: n/a After:B147569121 **377** Routine Name: PRCASER1 Before: B25339922 After: B25750995 **48,104,165,233,301,307,337, 353,364,377** Routine Name: PRCAWO1 Before: B20819477 After: B21521636 **67,68,153,315,377** Routine Name: PRCAWREA Before: B21495612 After: B22227628 **16,49,153,315,377** Routine Name: RCBEPAY2 Before: B27534922 After: B27895355 **153,162,377** Routine Name: RCBEUTR1 Before: B37772593 After: B39567341 **153,169,192,226,270,276,301, 315,377** Routine Name: RCBEUTR2 Before: B5224150 After: B5408305 **153,169,353,377** Routine Name: RCRPENTR Before: n/a After: B44907418 **377** Routine Name: RCRPINQ Before: n/a After: B40190292 **377** Routine Name: RCRPRPU Before: n/a After: B1421789 **377** Routine Name: RCRPU Before: n/a After:B253200180 **377** Routine Name: RCRPU1 Before: n/a After: B45926800 **377** Routine Name: RCWROFF Before: B45523800 After: B47338596 **168,204,309,301,307,315,377** Routine Name: RCWROFF1 Before: B35416905 After: B36501979 **168,204,233,301,377** Routine list of preceding patches: 340, 364, 369 ============================================================================= User Information: Entered By : Date Entered : NOV 17, 2020 Completed By: Date Completed: MAY 04, 2021 Released By : Date Released : MAY 04, 2021 ============================================================================= Packman Mail Message: ===================== $END TXT