$TXT Created by TAS-EPAY-HFD.AAC.DOMAIN.EXT (KIDS) on Monday, 07/15/24 at 15:21 ============================================================================= Run Date: OCT 09, 2024 Designation: PRCA*4.5*432 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #382 Status: Released Compliance Date: NOV 08, 2024 ============================================================================= Associated patches: (v)PRCA*4.5*380<<= must be installed BEFORE `PRCA*4.5*432' (v)PRCA*4.5*409<<= must be installed BEFORE `PRCA*4.5*432' (v)PRCA*4.5*424<<= must be installed BEFORE `PRCA*4.5*432' Subject: MCCF EDI TAS EPAYMENTS RELEASE 21 Category: - Routine - Data Dictionary - Enhancement (Mandatory) Description: ============ Below is a list of all the applications involved in this patch along with their patch number: APPLICATION/VERSION PATCH ------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*432 The purpose of this patch is to meet the requirements of the Medical Care Collection Fund (MCCF) Electronic Data Interchange (EDI) Transaction Application Suite (TAS) Phase 1 project as related to Accounts Receivable(PRCA). This project ensures the Department of Veterans Affairs (VA) compliance with Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use ERA data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an inter operable system. It will ensure that trace numbers between payments and remittances can be used by VA, reducing the level of open accounts receivable, allow claim denials to be more quickly addressed, and standardizes Electronic Funds Transfer (EFT) and ERA enrollment to reduce workload burden on VA staff. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The following features of the PRCA software will be affected by this patch: 1. Update the following with a CHAMPVA filter selection. If payer type selection was previously displayed in a heading, include CHAMPVA in that heading. 835 CARC Data Report [RCDPE CARC CODE PAYER REPORT] Active Bills With EEOB Report [RCDPE ACTIVE WITH EEOB REPORT] Auto-Decrease Adjustment Report [RCDPE AUTO-DECREASE REPORT] Auto-Post Awaiting Resolution [RCDPE APAR] Auto-Post Report [RCDPE AUTO-POST REPORT] Auto-Posted Receipt Report [RCDPE AUTO-POST RECEIPT REPORT] Duplicate EFT Deposits Audit Report [RCDPE EFT AUDIT REPORT] EDI Lockbox 3rd Party Exceptions [RCDPE EXCEPTION PROCESSING] EEOB Move/Copy/Remove Audit Report [RCDPE EEOB MOVE/COPY/RMOVE RPT] EEOBs Marked for Auto-Post Audit Report [RCDPE MARKED AUTO-POST REPORT] EFT Daily Activity Report [RCDPE EDI LOCKBOX ACT REPORT] EFT Unmatched Aging Report [RCDPE EFT AGING REPORT] EFT/ERA TRENDING Report [RCDPE EFT-ERA TRENDING REPORT] ERA Status Change Audit Report [RCDPE ERA STATUS CHNG AUD REP] ERA Unmatched Aging Report [RCDPE ERA AGING REPORT] ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] ERAs Posted with Paper EOB Audit Report [RCDPE ERA W/PAPER EOB REPORT] Identify Payers [RCDPE PAYER IDENTIFY] Payer Implementation Report [RCDPE PAYER EXCLUSION NAME TIN] Provider Level Adjustments (PLB) Report [RCDPE PROVIDER LVL ADJ REPORT] Remove ERA from Active Worklist Audit Report [RCDPE REMOVED ERA AUDIT] Unapplied EFT Deposits Report [RCDPE UNAPPLIED EFT DEP REPORT] 2. Modify Identify Payers [RCDPE PAYER IDENTIFY] to allow CHAMPVA identification. a. Allow the user to select CHAMPVA as a filter. b. Display a new column for the CHAMPVA flag. c. Action to Edit Flags will allow the user to edit the CHAMPVA flag. d. A new action called Flag CHAMPVA will CHAMPVA flag edits. e. Action Filter incudes CHAMPVA as a filter choice. f. Help text includes reference to CHAMPVA. 3. Add a negative sign on the following reports to indicate an EFT debit amount. Duplicate EFT Deposits Audit Report [RCDPE EFT AUDIT REPORT] EFT Unmatched Aging Report [RCDPE EFT AGING REPORT] 4. Remove the word "Debit" from EFT Daily Activity Report [RCDPE EDI LOCKBOX ACT REPORT] and display a negative sign in front of the EFT debit amount. 5. Increase the maximum character display in option Receipt Processing [RCDP RECEIPT PROCESSING]. Display a maximum of 11 characters, without commas, for the processed amount and payment amount. Previously the maximum was 8 and 7 respectively. 6. Auto-posting was modified to exclude CHAMPVA zero-payment ERAs. Patch Components: ----------------- Files & Fields Associated: File Name (Number) New/Modified/ Sub-file Name (Number) Field Name (Number) Deleted ------------------ ------------------- ------------- AR BATCH PAYMENT (#344) MODIFIED TRANSACTION Sub file (#344.01) PAYMENT AMOUNT (#.04) MODIFIED RCDPE AUTO-PAY EXCLUSION (#344.6) PHARMACY PAYER (#.09) MODIFIED RCDPE AUTO-PAY EXCLUSION (#344.6) TRICARE PAYER (#.1) MODIFIED RCDPE AUTO-PAY EXCLUSION (#344.6) CHAMPVA PAYER (#.15) NEW Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- RCDPE PAYER FLAG CVA NEW RCDPE PAYER FLAG PHARM MODIFIED RCDPE PAYER FLAG TRIC MODIFIED RCDPE PAYER FLAG EDIT MODIFIED RCDPE PAYER FLAG FILTER MODIFIED RCDPE PAYER FLAG MENU MODIFIED Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- RCDP RECEIPT PROFILE LIST MODIFIED RCDPE PAYER FLAGS LIST MODIFIED Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- RCDPE PAYER FLAGS GENERAL HELP FRAME New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: N/A Test Sites: ----------- UPSTATE NEW YORK HCS (Buffalo, NY) - Station 528 CHG Order # CHG0507363 CLEVELAND VAMC (Cleveland, OH) - Station 541 CHG Order # CHG0508525 CENTRAL ARKANSAS HCS (Little Rock, AR) - Station 598 CHG Order # CHG0507462 NEW YORK HCS (New York, NY) - Station 630 CHG Order # CHG0507363 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released in a PackMan message. Documentation describing the new functionality is included in this release. The documentation can be found in the VA Software Documentation Library at: http://www.domain.ext/vdl/ Documentation can also be obtained at: https://download.vista.domain.ext/index.html/SOFTWARE or /srv/vista/patches/SOFTWARE Documentation Title File Name --------------------------------------------------------------------- PRCA*4.5*432 Deployment, PRCA_4_5_P432_DIBRG.PDF Installation, Back-out, and Rollback Guide Accounts Receivable Version EPAYMENTS_EDI_LOCKBOX_P432_UG.PDF Version 4.5 ePayments User Manual (EDI Lockbox) Accounts Receivable Version PRCA_4_5_P432_TM.PDF 4.5 Technical Manual/Security Guide Patch Installation: ------------------- Pre/Post Installation Overview: Do not install this patch while the "Accounts Receivable Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Accounts Receivable users on the system. Pre-Installation Instructions: ************************************************************************** ** IMPORTANT: Do not install this patch while the "Accounts Receivable ** ** Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. ** ** ** ** ** ** To avoid disruptions, this patch should be installed during non-peak ** ** hours when there is minimal activity on the system and there are no ** ** Accounts Receivable users on the system. ** ************************************************************************** This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. No menu options need to be disabled during installation of this patch. Installation Instructions: 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may select to use the following options. When prompted for the INSTALL NAME, enter the patch PRCA*4.5*432: A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name. (ex. or XXXXX BUILD X.X) B. Select the Backup a Transport Global option to create a backup message. You must use this option and specify what to backup; the entire Build or just Routines. The backup message can be used to restore the routines and components of the build to the pre-patch condition. i. At the Installation option menu, select Backup a Transport Global ii. At the Select INSTALL NAME prompt, enter your build PRCA*4.5*432 iii. When prompted for the following, enter "R" for Routines or "B" for Build. Select one of the following: B Build (including Routines) R Routines Only Backup Type: B// iv. When prompted "Do you wish to secure your build? NO//", press and take the default response of "NO". v. When prompted with, "Send mail to: Last name, First Name", press to take default recipient. Add any additional recipients. vi. When prompted with "Select basket to send to: IN//", press and take the default IN mailbox or select a different mailbox. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer . ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer . iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer . Post-Installation Instructions: Back-Out/Roll Back Plan: ------------------------ The Backout Procedure of this patch will be performed only with the concurrence and participation of the appropriate VA site/region personnel. The decision to back out the patch will be a joint decision between VA site/region personnel and other appropriate VA personnel. For a description of how to back-out this patch, please refer to the Deployment, Installation, Back-Out and Rollback Guide listed above (PRCA_4_5_P432_DIBRG.PDF). Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 16 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RCDPARC Before:B191533427 After:B193269106 **303,321,326,432** Routine Name: RCDPE8NZ Before:B149037157 After:B151780452 **173,212,208,269,276,283,293, 298,317,318,326,375,371,432** Routine Name: RCDPEAA1 Before:B152088479 After:B153349076 **298,304,317,321,326,432** Routine Name: RCDPEAC Before:B169995417 After:B173436258 **208,269,276,298,303,326,332,432** Routine Name: RCDPEAD1 Before: B94268966 After: B96788338 **298,318,326,345,349,432** Routine Name: RCDPEADP Before:B143486020 After:B146259904 **298,318,326,432** Routine Name: RCDPEAP Before:B221560072 After:B223342431 **298,304,318,321,326,424,432** Routine Name: RCDPEAP1 Before:B168730315 After:B173135265 **298,304,318,321,326,345,349, 424,432** Routine Name: RCDPEAPP Before:B213842435 After:B215175095 **298,304,326,345,424,432** Routine Name: RCDPEAPS Before: B32681554 After: B33598378 **304,326,432** Routine Name: RCDPEAR1 Before:B225088484 After:B229592091 **173,269,276,284,293,298,321, 326,371,409,432** Routine Name: RCDPEAR2 Before:B118872172 After:B126259015 **173,269,276,284,283,293,298, 318,321,326,432** Routine Name: RCDPEARL Before: B41725584 After: B47016278 **298,321,332,432** Routine Name: RCDPEDA2 Before:B153732208 After:B152832029 **318,321,326,380,432** Routine Name: RCDPEDA3 Before:B111755243 After:B112723531 **318,321,326,432** Routine Name: RCDPEDA4 Before: B37590225 After: B36743515 **318,321,326,432** Routine Name: RCDPEDAR Before: B78240638 After: B78240638 **173,276,284,283,298,304,318, 321,326,432** Routine Name: RCDPELA1 Before:B120642762 After:B121083493 **318,326,432** Routine Name: RCDPELAR Before:B155712886 After:B156320176 **318,321,326,432** Routine Name: RCDPEM3 Before:B241436317 After:B245273309 **276,284,298,326,375,371,432** Routine Name: RCDPEM4 Before:B215421276 After:B218185596 **276,284,298,304,321,326,332,432** Routine Name: RCDPEM6 Before: B99399922 After:B104354543 **276,298,326,375,432** Routine Name: RCDPEMA1 Before: B72907594 After: B73989112 **332,432** Routine Name: RCDPEMAP Before:B105695606 After:B106839858 **332,432** Routine Name: RCDPENR2 Before:B271731143 After:B273746276 **304,321,326,349,432** Routine Name: RCDPENR3 Before:B238581460 After:B238581460 **304,321,326,332,349,432** Routine Name: RCDPEP Before:B159913929 After:B180822969 **321,326,332,371,432** Routine Name: RCDPESP3 Before: B9104300 After: B9940031 **298,326,432** Routine Name: RCDPESP6 Before:B171758906 After:B176138807 **326,332,345,349,424,432** Routine Name: RCDPEU1 Before:B167255562 After:B172893975 **326,332,349,432** Routine Name: RCDPEWL7 Before:B242670616 After:B180279677 **208,222,269,276,298,304,318, 321,326,332,349,432** Routine Name: RCDPEWLD Before:B132083789 After:B190332848 **252,317,321,326,332,424,432** Routine Name: RCDPEX1 Before: B23011676 After: B23204082 **173,262,298,304,326,332,432** Routine Name: RCDPPLB Before:B211841359 After:B213909645 **303,321,326,432** Routine Name: RCDPRPLM Before:B110944407 After:B113169208 **114,148,149,173,196,220,217, 321,326,332,375,367,409,432** Routine list of preceding patches: 380, 409, 424 ============================================================================= User Information: Entered By : Date Entered : DEC 11, 2023 Completed By: Date Completed: OCT 08, 2024 Released By : Date Released : OCT 09, 2024 ============================================================================= Packman Mail Message: ===================== $END TXT