$TXT Created by at EPAY-DEV.MCCF.DOMAIN.EXT (KIDS) on Monday, 09/29/25 at 10:56 ============================================================================= Run Date: DEC 08, 2025 Designation: PRCA*4.5*450 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #397 Status: Released Compliance Date: JAN 07, 2026 ============================================================================= Associated patches: (v)PRCA*4.5*446<<= must be installed BEFORE `PRCA*4.5*450' Subject: MCCF VHA DSO EPAYMENTS 25 Category: - Data Dictionary - Routine - Enhancement (Mandatory) - Input Template Description: ============ Below is a list of all the applications involved in this patch along with their patch number: APPLICATION/VERSION PATCH --------------------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*450 The purpose of this patch is to meet the requirements of the Veterans Health Administration (VHA) Health Finance Development, Security, and Operations (DevSecOps) Medical Care Collection Fund (MCCF) project as related to Accounts Receivable (PRCA). This project ensures the Department of Veterans Affairs (VA) compliance with Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use electronic payment data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an inter operable system. It will reduce the time elapsed between receipt of the EDI 835 Electronic Remittance Advice Transaction and receipt of the Cash Concentration or Disbursement (CCD+) transactions. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The following features of the PRCA software will be affected by this patch: 1. Add ability to auto-decrease first party claims when payments have been manually posted to the corresponding third-party claim. 2. Expand auto-decrease to include inpatient charges and pharmacy charges when decreasing first party claims using the corresponding third-party claim. 3. Add new site parameters to the AR SITE PARAMETER File to enable auto-decrease of manually posted first party copay claims. EHRM Impact Statement: ---------------------- This patch can be installed at all sites, including EHRM converted sites. Patch Components ================ Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted Sub-file Name (#) ------------------- ------------------------------- ------------- AR SITE PARAMETER (#342) AUTO-DECREASE FIRST PARTY Modified (#.14) AR SITE PARAMETER (#342) AUTO-DECREASE FIRST PARTY Modified DAYS (#.15) AR SITE PARAMETER (#342) AUTO-DECREASE 1ST PARTY New MANUAL (#.17) AR BATCH PAYMENT (#344) DATE/TIME AUTO-DECREASED (#.2)New RCDPE FIRST PARTY CHARGE RECEIPT TRANSACTION (.#05) New QUEUE (#344.74) Bulletins Associated: Bulletin Name New/Modified/Deleted ------------- -------------------- N/A Dialogs Associated: Dialog Name New/Modified/Deleted ----------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- RCDPE FIRST PARTY Input AR SITE PARAMETER (#342) Modified RCMS EDI LOCKBOX Input AR SITE PARAMETER (#342) Modified Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs) ---------------------------- N/A Patient Safety Issues (PSIs) ----------------------------- N/A Defect Tracking System Ticket(s) & Overview ------------------------------------------- INC39794981 Test Sites: ---------- VA Northeast Ohio Health Care (Cleveland, OH) - Station 541 CHG Order # CHG0664049 VA Caribbean Healthcare System (San Juan, PR) - Station 672 CHG Order # CHG0664048 VA Montana Health Care (Fort Harrison, MT) - Station 436 CHG Order # CHG0663948 VA Western New York Healthcare System (Buffalo, NY) - Station 528 CHG Order # CHG0663984 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released in a PackMan message. Documentation describing the new functionality is included in this release. The documentation can be found in the VA Software Documentation Library at: http://www.domain.ext/vdl/ Documentation can also be obtained at: https://download.vista.domain.ext/index.html/SOFTWARE or /srv/vista/patches/SOFTWARE Documentation Title File Name --------------------------------------------------------------------- PRCA*4.5*450 Deployment, PRCA_4_5_P450_DIBRG.PDF Installation, Back-out, and Rollback Guide Accounts Receivable Version PRCA_4_5_P450_EDI_LOCKBOX_UG.PDF Version 4.5 ePayments User Manual (EDI Lockbox) Accounts Receivable Version PRCA_4_5_P450_TM.PDF 4.5 Technical Manual/Security Guide Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- Do not install this patch while the "Accounts Receivable Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Accounts Receivable users on the system. Pre-Installation Instructions: ------------------------------ **************************** IMPORTANT NOTE ************************* * * * To avoid disruptions, this multi-build should not be installed * * while the "Account Receivable Nightly Process Background Job" * * [PRCA NIGHTLY PROCESS] is running. * * Wait for these processes to finish or complete the installation * * before any of these jobs start. * * * ********************************************************************* This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. No menu options need to be disabled during installation of this patch. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation & Distribution System Menu, select the Installation Menu. From this menu, you may select to use the following options. When prompted for the INSTALL NAME, enter the patch PRCA*4.5*450: A. Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name. (ex. PRCA*4.5*450) B. Select the Backup a Transport Global option to create a backup message for PRCA*4.5*450. You must use this option and specify what to backup; the entire Build or just Routines. The backup message can be used to restore the routines and components of the build to the pre-patch condition. i. At the Installation option menu, select Backup a Transport Global. ii. At the Select INSTALL NAME prompt, enter your build PRCA*4.5*450 iii. When prompted for the following, enter "R" for Routines or "B" for Build. Select one of the following: B Build R Routines Enter response: Build iv. When prompted "Do you wish to secure your build? NO//", press and take the default response of "NO". v. When prompted with, "Send mail to: Last name, First Name", press to take default recipient. Add any additional recipients. vi. When prompted with "Select basket to send to: IN//", press and take the default IN mailbox or select a different mailbox. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer . ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer . iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer . Post-Installation Instructions: ------------------------------- The post-install routine POST^RCP450 performs the following actions: 1. Remove first party auto-decrease charge types from AR SITE PARAMETER file (#342). Note: The list is now obsolete as related to EDI Lockbox first party auto-decrease. 2. Populate EDI Site Parameter default for Manual First Party Auto-Decrease, which is set to No (disabled). In order to verify the patch post-installation routine ran successfully, please examine the Install File for this patch and report any error messages to Product Support. Back-Out/Roll Back Plan: ------------------------ The Backout Procedure of this patch will be performed only with the concurrence and participation of the appropriate VA site/region personnel. The decision to back out the patch will be a joint decision between VA site/region personnel and other appropriate VA personnel. For a description of how to back-out this patch, please refer to the Deployment, Installation, Back-Out and Rollback Guide listed above Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 15 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RCDPEAD3 Before:B122937852 After:B152006719 **345,349,450** Routine Name: RCDPEAD5 Before: n/a After: B17243273 **450** Routine Name: RCDPENR2 Before:B271180419 After:B274978975 **304,321,326,349,432,446,450** Routine Name: RCDPESP1 Before:B207556161 After:B206763546 **298,304,318,321,326,332,345, 349,424,450** Routine Name: RCDPESPC Before:B215893209 After:B216681437 **349,424,450** Routine Name: RCDPRPL3 Before:B130669303 After:B133854382 **114,148,153,173,301,326,367, 371,409,424,446,450** Routine Name: RCP450 Before: n/a After: B908154 **450** Routine list of preceding patches: 446 ============================================================================= User Information: Entered By : Date Entered : MAR 25, 2025 Completed By: Date Completed: DEC 08, 2025 Released By : Date Released : DEC 08, 2025 ============================================================================= Packman Mail Message: ===================== $END TXT