============================================================================= Run Date: MAY 22, 2025 Designation: PRCA*4.5*439 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #385 Status: Released Compliance Date: JUN 21, 2025 ============================================================================= Associated patches: (v)PRCA*4.5*424<<= must be installed BEFORE `PRCA*4.5*439' (v)PRCA*4.5*432<<= must be installed BEFORE `PRCA*4.5*439' (v)PRCA*4.5*436<<= must be installed BEFORE `PRCA*4.5*439' Subject: MCCF EDI TAS EPAYMENTS RELEASE 23 Category: - Routine - Data Dictionary - Enhancement (Mandatory) Description: ============ Below is a list of all the applications involved in this patch along with their patch number: APPLICATION/VERSION PATCH --------------------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*439 INTEGRATED BILLING (IB) V. 2.0 IB*2.0*798 The patches (PRCA*4.5*439 and IB*2.0*798) are being released in the Kernel Installation and Distribution System (KIDS) multi-build distribution as PRCA_IB_EPAYMENTS_BUNDLE_23_0.KID. The purpose of this patch is to meet the requirements of the Medical Care Collection Fund (MCCF) Electronic Data Interchange (EDI) Transaction Application Suite (TAS) Phase 1 project as related to Accounts Receivable (PRCA). This project ensures the Department of Veterans Affairs (VA) compliance with Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use ERA data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an inter operable system. It will reduce the time elapsed between receipt of the EDI 835 Electronic Remittance Advice Transaction and receipt of the Cash Concentration or Disbursement (CCD+) transactions. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The following features of the PRCA software will be affected by this patch: 1. Add Excel format to options: - EFT Daily Activity Report [RCDPE EDI LOCKBOX ACT REPORT] - Identify Payers [RCDPE PAYER IDENTIFY]. 2. List deposits for selection when running the detail format of EFT Transaction Audit Report [RCDPE EFT TRANSACTION AUD REP] by deposit number. 3. Enhance alignment for EFTs displayed for selection on EFT Transaction Audit Report [RCDPE EFT TRANSACTION AUD REP]. 4. Identify Unbalanced Deposits via: - EFT Transaction Audit Report [RCDPE EFT TRANSACTION AUD REP] - EFT Daily Activity Report [RCDPE EDI LOCKBOX ACT REPORT] - Outlook email sent by nightly process when a deposit is unbalanced. 5. Stop sending suspense bulletins through MailMan. 6. Add filter selection to the heading on Data Exceptions screen of option EDI Lockbox 3rd Party Exceptions [RCDPE EXCEPTION PROCESSING]. 7. Remove requirement of security key RCDPEPP on ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] for the following: - Verify Action - Refresh Scratchpad Action. 8. Remove requirement of security key RCDPEPP on Auto-Post Awaiting Resolution [RCDPE APAR] for the following: - Split/Edit a Line - Refresh Scratchpad 9. Old version of ERA Status Change Audit Report is renamed to ERA Auto-Post Status Audit Report [RCDPE ERA STATUS CHNG AUD REP]. 10. Show an Auto-Post Audit and Matching Audit on: - View/Print ERA [RCDPE VIEW/PRINT ERA] - ERA Status Change Audit Report [RCDPE ERA MATCH POST AUDIT RPT]. Patch Components ================ Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted Sub-file Name (#) ------------------- ------------------------------- ------------- ELECTRONIC REMITTANCE ADVICE (#344.4) MATCH STATUS AUDIT MATCH STATUS AUDIT (#.01) NEW Sub file (#344.43) ELECTRONIC REMITTANCE ADVICE (#344.4) MATCH STATUS AUDIT USER (#.02) NEW Sub file (#344.43) ELECTRONIC REMITTANCE ADVICE (#344.4) MATCH STATUS AUDIT OLD STATUS (#.03) NEW Sub file (#344.43) ELECTRONIC REMITTANCE ADVICE (#344.4) MATCH STATUS AUDIT NEW STATUS (#.04) NEW Sub file (#344.43) ELECTRONIC REMITTANCE ADVICE (#344.4) MATCH STATUS AUDIT EFT # (#.05) NEW Sub file (#344.43) Bulletins Associated: Bulletin Name New/Modified/Deleted ------------- -------------------- N/A Dialogs Associated: Dialog Name New/Modified/Deleted ----------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- RCDPE ERA MATCH POST AUDIT RPT OPTION NEW RCDPE ERA STATUS CHNG AUD REP OPTION MODIFIED RCDPE EDI LOCKBOX AUDIT RPRTS MENU MODIFIED Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- RCDPEX EOB_SUM LISTMANAGER MODIFIED EXCEPTION LIST Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs) ---------------------------- N/A Patient Safety Issues (PSIs) ----------------------------- N/A Defect Tracking System Ticket(s) & Overview ------------------------------------------- N/A Test Sites: ---------- BOSTON HCS VAMC (Boston, MA) - Station 523 CHG Order # CHG0594969 MALCOM RANDALL VAMC (Gainesville, FL) - Station 573 CHG Order # CHG0596246 ST. LOUIS HCS VAMC (St. Louis, MO) - Station 657 CHG Order # CHG0582643 TENNESSEE VALLEY HCS VAMC (Nashville, TN) - Station 626 CHG Order # CHG0595707 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released using a host file. The host file is available at the following location: /srv/vista/patches/SOFTWARE/PRCA_IB_EPAYMENTS_BUNDLE_23_0.KID Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at: https://download.vista.domain.ext/index.html/SOFTWARE. Documentation Title File Name --------------------------------------------------------------------- PRCA*4.5*439 Deployment, PRCA_4_5_P439_DIBR.PDF Installation, Back-out, and Rollback Guide Accounts Receivable Version EPAYMENTS_EDI_LOCKBOX_P439_UG.PDF Version 4.5 ePayments User Manual (EDI Lockbox) Accounts Receivable Version PRCA_4_5_P439_TM.PDF 4.5 Technical Manual/Security Guide Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- Do not install this patch while the "Accounts Receivable Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Accounts Receivable users on the system. Pre-Installation Instructions: ------------------------------ **************************** IMPORTANT NOTE ************************* * * * To avoid disruptions, this multi-build should not be installed * * while the "Account Receivable Nightly Process Background Job" * * [PRCA NIGHTLY PROCESS] is running. * * Wait for these processes to finish or complete the installation * * before any of these jobs start. * * * ********************************************************************* This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. No menu options need to be disabled during installation of this patch. Installation Instructions: -------------------------- 1. Use the Load a Distribution option contained on the Kernel Installation and Distribution System Menu to load the Host file. When prompted to "Enter a Host File:" enter /srv/vista/patches/SOFTWARE/PRCA_IB_EPAYMENTS_BUNDLE_23_0.KID which contains the following patches: PRCA*4.5*439 IB*2.0*798 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name. (ex. PRCA IB EPAYMENTS BUNDLE 23.0) NOTE: Using will not bring up a Multi-Package build even if it was loaded immediately before this step. It will only bring up the last patch in the build. B. Select the Backup a Transport Global option. i. When prompted for the INSTALL NAME, enter the build name. (ex. PRCA IB EPAYMENTS BUNDLE 23.0) ii. When asked to specify what to backup, select Build. iii. When prompted to Enter a Host File, select a name for the backup host file that is different than the build name for the patch. (ex. PRCA IB EPAYMENTS BUNDLE 23.0 BACKUP) The backup host file can be used to restore your system to its pre-patch condition. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer . ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer . iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer . Back-Out/Roll Back Plan: ------------------------ For a description of how to back-out this patch, please refer to the Deployment, Installation, Back-Out and Rollback Guide listed above (PRCA_4_5_P439_DIBR.PDF). Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 29 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RCDPEAA3 Before:B141250003 After:B131206890 **298,304,318,332,439** Routine Name: RCDPEAPS Before: B33598378 After: B33671508 **304,326,432,439** Routine Name: RCDPEDA2 Before:B152832029 After:B143345118 **318,321,326,380,432,439** Routine Name: RCDPEDA3 Before:B112723531 After:B120894273 **318,321,326,432,439** Routine Name: RCDPEDA4 Before: B36743515 After:B102601189 **318,321,326,432,439** Routine Name: RCDPEDAR Before: B78240638 After:B215968614 **173,276,284,283,298,304,318, 321,326,432,439** Routine Name: RCDPEM0 Before:B103672452 After:B101889216 **173,208,220,298,304,345,375, 349,409,424,439** Routine Name: RCDPEM2 Before:B156882589 After:B153599782 **173,208,276,284,293,298,303, 304,321,326,332,409,439** Routine Name: RCDPEM7 Before:B165221121 After:B105306392 **276,298,303,304,321,326,345, 349,439** Routine Name: RCDPEP Before:B180822969 After:B184535407 **321,326,332,371,432,439** Routine Name: RCDPEP1 Before: n/a After: B2330451 **439** Routine Name: RCDPESCR Before: n/a After: B751052 **439** Routine Name: RCDPESR1 Before: B86733667 After:B100945713 **173,214,208,202,271,298,321, 345,349,439** Routine Name: RCDPESR3 Before: B59976778 After: B63792999 **173,214,208,255,269,283,298, 321,345,349,380,439** Routine Name: RCDPEU2 Before: B49842058 After: B52884658 **326,332,409,436,439** Routine Name: RCDPEWL0 Before:B228689343 After:B228946163 **173,208,252,269,298,317,321, 326,332,409,439** Routine Name: RCDPEWL6 Before: B88977671 After: B86033311 **173,208,222,276,298,303,318, 326,439** Routine Name: RCDPEWL8 Before:B102929282 After: B99290523 **208,269,276,298,304,318,321, 326,439** Routine Name: RCDPEWLE Before: n/a After: B50385430 **439** Routine Name: RCDPEX2 Before: B40230185 After: B44479855 **173,269,298,304,326,345,409, 424,439** Routine Name: RCDPTAR Before:B227713336 After:B247160975 **303,321,326,380,371,424,439** Routine Name: RCDPTAR1 Before:B155502580 After:B218345443 **303,326,380,409,424,439** Routine Name: RCDPTAR2 Before: B3924542 After: B27625267 **424,439** Routine list of preceding patches: 424, 432, 436 ============================================================================= User Information: Entered By : Date Entered : APR 24, 2024 Completed By: Date Completed: MAY 21, 2025 Released By : Date Released : MAY 22, 2025 ============================================================================= Packman Mail Message: ===================== No routines included