$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Tuesday, 04/21/26 at 08:16 ============================================================================= Run Date: JUN 11, 2026 Designation: DG*5.3*1150 Package : DG - REGISTRATION Priority: Mandatory Version : 5.3 SEQ #1019 Status: Released Compliance Date: JUL 12, 2026 ============================================================================= Associated patches: (v)DG*5.3*1130 <<= must be installed BEFORE `DG*5.3*1150' Subject: DGSEC4 MODIFY FOR SSN REDUCTION Category: - Routine Description: ============ Patch DG*5.3*1150 removes the requirement of a user's Social Security Number as a check when attempting to access a patient's record. Due to this change, this patch will also implement a different check to determine if a user is trying to access their own record. EHRM Impact Statement: ---------------------- This patch should have no EHRM impact, and can be installed at all sites, including EHRM converted sites. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- Jira Task VISTAREG-436 - DGSEC4 SSN Modification Problem: -------- HDSO (Health Services Development, Security, and Operations) Sustainment has been tasked by HIG (Health Information Governance) to modify the DGSEC4 routine to bypass the SSN lockout if a user does not have an SSN in the NEW PERSON (#200) file. This will also require a change to the logic that currently looks to see if a user is trying to access their own record. Resolution: ----------- Modified routine DGSEC4 to no longer rely on a user's SSN being present in the NEW PERSON (#200) file in order to access a Patient record. Also, the routine was modified to utilize the local Treating Facility List to determine if the user is trying to access their own record. TEST SITES: ----------- Central Texas HCS Boston HCS Jack C. Montgomery VAMC (Muskogee) SNOW Change Order #: -------------------- Central Texas HCS: CHG0728603 Boston HCS: CHG0733263 Jack C. Montgomery VAMC (Muskogee): CHG0729049 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released in a PackMan message. File Title File Name Format --------------------------------------------------------------------- N/A Documentation Title File Name --------------------------------------------------------- N/A Patch Installation: ------------------- Pre/Post Installation Overview: Pre-Installation Instructions: This patch may be installed with users on the system; although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 2 minutes to install. Installation Instructions: 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. From this menu, A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name DG*5.3*1150. B. Select the Backup a Transport Global option to create a backup Message. You must use this option and specify what to backup; the entire Build or just Routines. The backup message can be used to restore the routines and components of the build to the pre-patch condition. i. At the Installation option menu, select Backup a Transport Global ii. At the Select INSTALL NAME prompt, enter your build DG*5.3*1150 iii. When prompted for the following, enter "R" for Routines or "B" for Build. Select one of the following: B Build (including Routines) R Routines Only Enter response: B iv. When prompted "Do you wish to secure this message? NO//", press and take the default response of "NO". v. When prompted with, "Send mail to: Last name, First Name", press to take default recipient. Add any additional recipients. vi. When prompted with "Select basket to send to: IN//", press and take the default IN mailbox or select a different mailbox. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install, DG*5.3*1150. i. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. ii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', answer YES a. When prompted 'Enter options you wish to mark as 'Out Of Order':', select the following option: Option Name Menu Text ----------- --------- [DG REGISTER PATIENT] Register a Patient [DG LOAD PATIENT DATA] Load/Edit Patient Data Press the Enter key when you are done selecting options. b. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press the Enter key. c. When prompted 'Delay Install (Minutes): (0 - 60): 0//, answer 0 and press the Enter key. Post-Installation Instructions: ------------------------------- N/A Back-Out/Roll Back Plan: ------------------------ Prior to installing an updated KIDS package, the site/region should create a backup using the Backup a Transport Global option [XPD BACKUP]. In the event that the patch installer decides to back out this patch, the patch installer should log a Service Now ticket or contact the Enterprise Service Desk (ESD) at 855-673-4357. Backout or rollback of the software will be a joint decision between the development team, VA site/region personnel and other appropriate VA personnel and will require their concurrence. Routine Information: ==================== The second line of each of these routines now looks like: ;;5.3;Registration;**[Patch List]**;Aug 13, 1993;Build 8 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: DGSEC4 Before: B52433846 After: B61414295 **249,281,391,471,684,699,964, 1130,1150** Routine list of preceding patches: 1130 ============================================================================= User Information: Entered By : Date Entered : JUL 25, 2025 Completed By: Date Completed: JUN 10, 2026 Released By : Date Released : JUN 11, 2026 ============================================================================= Packman Mail Message: ===================== $END TXT