Auditing Pasted Text in Clinical Documents
When a user is in the appropriate user class, the user can view pasted
text in signed notes according to the parameters the site has set for
what constitutes pasted text. For authorized users, the notes will display
with a Pasted Data pane. In this pane are two areas: a listing of all
items that were pasted into the note. The items are identified as New
before the note is signed and by the date after it is signed.
When the user selects an item by the date, the text of the paste displays
in a pane next to the list of pastes. Also, the text displays as a pasted
in the way the user selected (bold, highlighted, underlined, italicized,
or a combination of these attributes).

To view pasted text in CPRS, use these steps:
- On the Notes tab, if you have been assigned as a user who can audit
and there is text that has been pasted into the note you are viewing,
you will see a new Pasted Data pane below the main note pane.
- To view what text has been pasted, select an item from the list
under Pasted Data by clicking it or tabbing to it.
- When an item is highlighted, such as when the user selects a date,
the pasted text will display in the pane to the right of the list
and it will be displayed as the user defined on the Notes tab of the
Options dialog. In the pane to the right of the Pasted Data List,
the user can see the following information about the pasted text:
- Date: The date the
paste was made
- User: Which user pasted
the data
- From: the Source (if
VistA the source will be known, if from outside VistA, it may
just read from outside)
- Copied from Patient:
This will tell what patient the data was copied from if known.
- Percentage: What percentage
of the original text was pasted.
- Pasted Text: This displays
the text that was pasted. This is especially useful for user who
might have visual difficulties.
- To view other pasted entries, simply select the appropriate item
(or date) in the list.
Related
Topics
Overview
of Auditing Pasted Text in Clinical Documents
Who
Can View Pasted Text
What Constitutes Tracked
Copy and Pasted Text
Setting How Pasted Text Will Display to Auditors,
Authors, and Cosigners