$TXT Created by NTHONY at DEVVOO.DOMAIN.EXT (KIDS) on Thursday, 12/03/20 at 10:21 ============================================================================= Run Date: DEC 17, 2020 Designation: DG*5.3*1041 Package : DG - REGISTRATION Priority: EMERGENCY Version : 5.3 SEQ #900 Status: Released Compliance Date: DEC 18, 2020 ============================================================================= Subject: ADD DEPT OF HOMELAND SECURITY TO OTHER FEDERAL AGENCY FILE (#35) Category: - Enhancement () - Data Dictionary Description: ============ Veterans Health Information Systems and Technology Architecture (VistA) Registration, Eligibility & Enrollment (REE) patch DG*5.3*1041 is being released to support enhancements for the Enterprise Health Benefits Determination (EHBD) program. This patch focuses on updates for the Enrollment System Modernization (ESM) Phase 3 project. Patch DG*5.3*1041 is being released in support of the Enrollment System (ES) 5.14.1 release. Refer to Informational Patch EAS*1*195 (Enrollment Application System) for additional details regarding the ES release. ************************************************************************** ************************************************************************** IMPORTANT NOTE: DG*5.3*1041 is an emergency patch. The national release date is December 17, 2020, with a one-day compliance period. This patch must be installed at all VistA sites by close of business on Friday, December 18, 2020. The functionality should not be used at the VistA sites until Monday, December 21, 2020, when the corresponding Enrollment System functionality will be available for all end users. ************************************************************************** ************************************************************************** The VA will provide COVID-19 vaccinations to the US Department of Homeland Security (DHS) employees irrespective of their Veteran status. DHS employees who are unknown to the VA system will be registered as non-Veterans with a Primary Eligibility of OTHER FEDERAL AGENCY. This selection allows the user to then select the appropriate agency from a list. Currently, DHS is not one of the values within the list. ************************************************************************** NOTE: VistA users may only add DHS to the OTHER FEDERAL AGENCY eligibility code when it is the Primary Eligibility Code. Users should follow the Health Eligibility Center's guidance for entering an associated agency for the OTHER FEDERAL AGENCY eligibility code when it is not the Primary Eligibility Code. ************************************************************************** Patch DG*5.3*1041 adds a new record to the OTHER FEDERAL AGENCY FILE (#35) file with the following field values: - The NAME (#.01) field is "DEPT OF HOMELAND SECURITY". - The ABBREVIATION (#1) field is "DHS". - The ELIGIBILITY CODE NUMBER (#2) field is "6". - The ENTRY TYPE (#3) field is 'A' for "OTHER AGENCY". The entry is merged from the OTHER FEDERAL AGENCY FILE (#35) file included in the build. As part of the installation process for patch DG*5.3*1041, a manual entry may need to be added in the ELIGIBILITY sub-field (#.01) within the ELIGIBILITY multiple (#10) in the PERIOD OF SERVICE (#21) file. This entry will allow the selection of the OTHER NON-VETERANS Period of Service for a patient with the OTHER FEDERAL AGENCY eligibility. Please refer to the Patch Installation, Pre/Post Installation Overview section for steps to verify if the manual entry is needed for the production account at your site. Changes to the Income Verification Match (IVM) Technical Manual documenting the updates are described in Informational Patch IVM*2.0*197. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: N/A Problem: -------- N/A Resolution: ----------- N/A Test Sites: ----------- N/A - An Initial Operating Capability (IOC) testing waiver was approved for this emergency patch on December 9, 2020. Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released in a PackMan message. Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at https://download.vista.domain.ext/index.html/SOFTWARE. Documentation Title File Name --------------------------------------------------------------------- DG*5.3*1041 Release Notes DG_5_3_1041_RN.PDF Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- As part of the installation process for patch DG*5.3*1041, a manual entry may need to be added in the ELIGIBILITY sub-field (#.01) within the ELIGIBILITY multiple (#10) in the PERIOD OF SERVICE (#21) file. This entry will allow the selection of the OTHER NON-VETERANS Period of Service for a patient with the OTHER FEDERAL AGENCY eligibility. Please respond to the prompts as shown in the steps below. The first step is to use FileMan INQUIRE TO FILE ENTRIES [DIINQUIRE] option to verify that the eligibility (OTHER FEDERAL AGENCY) does not already exist for the OTHER NON-VETERANS Period of Service: Enter or Edit File Entries Print File Entries Search File Entries Modify File Attributes Inquire to File Entries Utility Functions ... Data Dictionary Utilities ... Transfer Entries Other Options ... Select VA FileMan Option: Inquire to File Entries Output from what File: NEW PERSON// 21 PERIOD OF SERVICE (36 entries) Select PERIOD OF SERVICE NAME: OTHER NON-VETERANS (T) Another one: Standard Captioned Output? Yes// (Yes) Include COMPUTED fields: (N/Y/R/B): NO// B BOTH Computed Fields and Record Number (IEN) Output will look similar to this: NUMBER: 106 NAME: OTHER NON-VETERANS CODE: T PTF CODE: T ELIGIBILITY: ALLIED VETERAN ELIGIBILITY: HUMANITARIAN EMERGENCY ELIGIBILITY: SHARING AGREEMENT ELIGIBILITY: REIMBURSABLE INSURANCE ELIGIBILITY: COLLATERAL OF VET. ELIGIBILITY: EMPLOYEE ELIGIBILITY: HOUSEBOUND ELIGIBILITY: TRICARE ELIGIBILITY: EXPANDED MH CARE NON-ENROLLEE In the above example, the eligibility OTHER FEDERAL AGENCY does NOT exist. If your list includes the following line, you do not need to proceed any further through these instructions. ELIGIBILITY: OTHER FEDERAL AGENCY CONTINUE ONLY IF THE ENTRY NEEDS TO BE ADDED For those sites that need to add the entry OTHER FEDERAL AGENCY, this will be accomplished using the FileMan ENTER OR EDIT FILE ENTRIES [DIEDIT] option. Enter or Edit File Entries Print File Entries Search File Entries Modify File Attributes Inquire to File Entries Utility Functions ... Data Dictionary Utilities ... Transfer Entries Other Options ... Select VA FileMan Option: enter or Edit File Entries Input to what File: NEW PERSON// 21 PERIOD OF SERVICE (36 entries) EDIT WHICH FIELD: ALL// 10 ELIGIBILITY (multiple) EDIT WHICH ELIGIBILITY SUB-FIELD: ALL// THEN EDIT FIELD: Select PERIOD OF SERVICE NAME: OTHER NON-VETERANS (T) Select ELIGIBILITY: ALLIED VETERAN// OTHER FEDERAL AGENCY 4 4 NON-VETERAN Are you adding 'OTHER FEDERAL AGENCY' as a new ELIGIBILITY? No// Y (Yes) Select ELIGIBILITY: Select PERIOD OF SERVICE NAME: The final step is to verify that the entry was made in Field #10 for the OTHER NON-VETERANS Period of Service record in File #21. Enter or Edit File Entries Print File Entries Search File Entries Modify File Attributes Inquire to File Entries Utility Functions ... Data Dictionary Utilities ... Transfer Entries Other Options ... Select VA FileMan Option: Inquire to File Entries Output from what File: NEW PERSON// 21 PERIOD OF SERVICE (36 entries) Select PERIOD OF SERVICE NAME: OTHER NON-VETERANS (T) Another one: Standard Captioned Output? Yes// (Yes) Include COMPUTED fields: (N/Y/R/B): NO// B BOTH Computed Fields and Record Number (IEN) Output should now look similar to this: NUMBER: 106 NAME: OTHER NON-VETERANS CODE: T PTF CODE: T ELIGIBILITY: OTHER FEDERAL AGENCY ELIGIBILITY: ALLIED VETERAN ELIGIBILITY: HUMANITARIAN EMERGENCY ELIGIBILITY: SHARING AGREEMENT ELIGIBILITY: REIMBURSABLE INSURANCE ELIGIBILITY: COLLATERAL OF VET. ELIGIBILITY: EMPLOYEE ELIGIBILITY: HOUSEBOUND ELIGIBILITY: TRICARE ELIGIBILITY: EXPANDED MH CARE NON-ENROLLEE The new entry - OTHER FEDERAL AGENCY - will appear in the list. Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system, although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. It should NOT be installed while the IVM BACKGROUND JOB [IVM BACKGROUND JOB] is running. 1. The IVM BACKGROUND JOB [IVM BACKGROUND JOB] should be unscheduled. Use the Schedule/Unschedule Options [XUTM SCHEDULE] option on the TaskMan Management [XUTM MGR] menu. Note the currently scheduled date/time. 2. The HL7 incoming/outgoing filers should be stopped. Stop All Messaging Background Processes by using the [HL STOP ALL] option on the Filer and Link Management Options [HL MENU FILER LINK MGT] menu on the HL7 Main Menu [HL MAIN MENU]. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, A. You may elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. B. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer NO. ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer YES. a. When prompted 'Enter options you wish to mark as 'Out Of Order':', select the following option: Option Name Menu Text ----------- --------- Register a Patient [DG REGISTER PATIENT] Load/Edit Patient Data [DG LOAD PATIENT DATA] Eligibility Verification [DG ELIGIBILITY VERIFICATION] Press the Enter key when you are done selecting options. b. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press the Enter key. c. When prompted 'Delay Install (Minutes): (0 - 60): 0//', answer 0. Post-Installation Instructions: ------------------------------- The HL7 incoming filers should be restarted. Use the Restart/Start All Links and Filers [HL TASK RESTART] option on the Filer and Link Management Options [HL MENU FILER LINK MGT] menu on the HL7 Main Menu [HL MAIN MENU]. The IVM BACKGROUND JOB [IVM BACKGROUND JOB] should be rescheduled. Use the Schedule/Unschedule Options [XUTM SCHEDULE] option on the TaskMan Management [XUTM MGR] menu and enter the scheduled date/time that was noted in the Pre-Installation instruction section above. Back-Out/Roll Back Plan: ------------------------ In the event a site/patch installer determines that this patch should be backed out, the site/patch installer should submit a YOUR IT Services ticket with the Enterprise Service Desk (ESD) for assistance with the procedure. Any issues would need to be evaluated to determine if: a back-out of the software is appropriate; a new patch is needed; or if data requires correction or restoration. Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : DEC 01, 2020 Completed By: Date Completed: DEC 17, 2020 Released By : Date Released : DEC 17, 2020 ============================================================================= Packman Mail Message: ===================== $END TXT