$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Monday, 04/08/24 at 09:29 ============================================================================= Run Date: MAY 14, 2024 Designation: DG*5.3*1116 Package : DG - REGISTRATION Priority: Mandatory Version : 5.3 SEQ #977 Status: Released Compliance Date: JUN 14, 2024 ============================================================================= Subject: EXTEND THE ALLOWABLE DBRS NUMBER DIGITS FROM 6 TO 7 Category: - Data Dictionary Description: ============ Patch DG*5.3*1116 will address one issue: Extend the allowable DBRS NUMBER (#26.13, #26.131,.01) and (#26.14, #26.141,.01) digits from 6 to 7. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- #26.13-PRF ASSIGNMENT FILE DBRS NUMBER Modified Transform #26.14-PRF ASSIGNMENT HISTORY DBRS NUMBER Modified Transform Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: Blood Bank Team Coordination: ----------------------------- N/A New Service Requests (NSRs): ---------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. INC29714576 - The DBRS (Disruptive Behavior Report System) data collection system (external) now uses up to 7 digits for the associated DBRS NUMBER field (#.01) when using the option, DGPF RECORD FLAG ASSIGNMENT Problem: -------- When using the Record Flag Assignment [DGPF RECORD FLAG ASSIGNMENT] option and entering the DBRS NUMBER field (#.01) of the DBRS NUMBER multiples (#23.131 and #26.142) of the PRF ASSIGNMENT (26.13) and PRF ASSIGNMENT HISTORY (26.14) files respectively, the DBRS system had moved from 6 digits to 7 digits. Therefore, the PRF ASSIGNMENT (#26.13) file and PRF ASSIGNMENT History (#26.14) file needed the DBRS NUMBER field (#.01) input transform modified from 6 to 7 digits. Resolution: ----------- Modify the INPUT TRANSFORM for DBRS NUMBER field (#.01) in the PRF Assignment (#26.13) file and PRF Assignment History (#26.14) file to accept 6 or 7 digits after the period, where now it only allows 6 digits. Before: File 26.13 STANDARD DATA DICTIONARY #26.13 -- PRF ASSIGNMENT FILE STORED IN ^DGPF(26.13, (4002 ENTRIES) SITE: TEST.NORTHPORT.DOMAIN.EXT UCI: NOPTST,TOU (VERSION 5.3) DATA NAME GLOBAL DATA ELEMENT TITLE LOCATION TYPE -------------------------------------------------------------------------- 26.131,.01 DBRS NUMBER 0;1 FREE TEXT (Multiply asked) INPUT TRANSFORM:S:X?.E1L.E X=$$UP^XLFSTR(X) K:$L(X)>17!($L(X)<1 0)!'((X?3N.7UN1"."6N)!(X?3N1"/".6UN1"."6N)) X MAXIMUM LENGTH: 17 LAST EDITED: JUL 26, 2018 HELP-PROMPT: Answer must be 10-17 characters in length, .NNNNNN DESCRIPTION: This is the number as registered in the external system Disruptive Behavioral Record System (DBRS) The DBRS# format on that system is .YYNNNC where: site_number := 3 numbers followed by 0-7 alphanumeric characters for example: 6739AA for a nursing home site_number := 3 numbers, 1 "/", 1-6 alphanumeric characters for example: 673/107C YYNNNC := 6 numbers Before: File 26.14 STANDARD DATA DICTIONARY #26.14 -- PRF ASSIGNMENT HISTORY FILE STORED IN ^DGPF(26.14, (16659 ENTRIES) SITE: TEST.NORTHPORT.DOMAIN.EXT UCI: NOPTST,TOU (VERSION 5.3) DATA NAME GLOBAL DATA ELEMENT TITLE LOCATION TYPE -------------------------------------------------------------------------- 26.142,.01 DBRS NUMBER 0;1 FREE TEXT (Multiply asked) INPUT TRANSFORM:S:X?.E1L.E X=$$UP^XLFSTR(X) K:$L(X)>17!($L(X)<1 0)!'((X?3N.7UN1"."6N)!(X?3N1"/".6UN1"."6N)) X MAXIMUM LENGTH: 17 LAST EDITED: SEP 20, 2018 HELP-PROMPT: Answer must be 10-17 characters in length, .NNNNNN DESCRIPTION: This is the number as registered in the external system Disruptive Behavioral Record System (DBRS). The DBRS# format on that system is .YYNNNC where: site_number := 3 numbers followed by 0-7 alphanumeric characters for example: 673AA for a nursing home site_number := 3 numbers, 1 "/", 1-6 alphanumeric characters for example: 673/107C YYNNNC := 6 numbers TECHNICAL DESCR:In most cases, a History record for DBRS# will contain the complete set of DBRS# data that existed at the time this record was created The HL7 processing routines at the site that After: File 26.13 STANDARD DATA DICTIONARY #26.13 -- PRF ASSIGNMENT FILE 2/15/24 STORED IN ^DGPF(26.13, (4002 ENTRIES) SITE: TEST.NORTHPORT.DOMAIN.EXT DATA NAME GLOBAL DATA ELEMENT TITLE LOCATION TYPE -------------------------------------------------------------------------- 26.131,.01 DBRS NUMBER 0;1 FREE TEXT (Multiply asked) INPUT TRANSFORM:S:X?.E1L.E X=$$UP^XLFSTR(X) K:$L(X)>18!($L(X)<1 0)!'((X?3N.7UN1"."6.7N)!(X?3N1"/".6UN1"."6.7N)) X MAXIMUM LENGTH: 18 LAST EDITED: JUL 26, 2018 HELP-PROMPT: Answer must be 10-18 characters in length .NNNNNN or .NNNNNNN DESCRIPTION: This is the number as registered in the external system Disruptive Behavioral Record System (DBRS). The DBRS# format on that system is .YYNNNC where: site_number := 3 numbers followed by 0-7 alphanumeric characters for example: 673.9AA for a nursing home site_number := 3 numbers, 1 "/", 1-6 alphanumeric characters for example: 673/107C YYNNNC := 6 numbers After: File 26.14 STANDARD DATA DICTIONARY #26.14 -- PRF ASSIGNMENT 2/26/24 STORED IN ^DGPF(26.14, (16659 ENTRIES) SITE: Albany IRM Field Office UCI: MNTVBB,MNTVBB) (VERSION 5.3) DATA NAME GLOBAL DATA ELEMENT TITLE LOCATION TYPE -------------------------------------------------------------------------- 26.142,.01 DBRS NUMBER 0;1 FREE TEXT (Multiply asked) INPUT TRANSFORM:S:X?.E1L.E X=$$UP^XLFSTR(X) K:$L(X)>18!$L(X)<1 0)!'((X?3N.7UN1"."6.7N)!(X?3N1"/".6UN1"."6.7N)) MAXIMUM LENGTH: 18 LAST EDITED: SEP 20, 2018 HELP-PROMPT: Answer must be 10-18 characters in length .NNNNNN or .NNNNNNN DESCRIPTION: This is the number as registered in the external system Disruptive Behavioral Record System (DBRS). The DBRS# format on that system is .YYNNNC where: site_number := 3 numbers followed by 0-7 alphanumeric characters for example: 673AA for nursing home site_number := 3 numbers, 1 "/", 1-6 alphanumeric characters for example: 673/107C YYNNNC:= 6 numbers TECHNICAL DESCR:In most cases, a History record for DBRS# will contain the complete set of DBRS# data that existed at the time this record was created The HL7 processing routines at the site that receives the message will delete all existing DBRS# for that assignment and then add in all the DBRS# in that HL7 message. There are a few exceptions to this general rule. Routines: None Test sites: ----------- Altoona VAMC (#503) Butler HCS (#529) SNOW Change Order #: -------------------- CHG0475240 - Altoona VAMC (#503) CHG0475257 - Butler HCS (#529) Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released in a PackMan message. Documentation Title File Name: ----------------------------------------- N/A Patch Installation: Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system and the patch should take less than 2 minutes to install. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation & Distribution System menu [XPD MAIN], select the Installation menu. From this menu, A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL "NAME", enter the patch or build name DG*5.3*1116. B. Backup a Transport Global - This option will create a backup message of any routines or the entire build exported with this patch. When prompted for a response, select Routines Only: Select one of the following: B Build (including Routines) R Routines Only Enter response: Build (including Routines) iv. When prompted "Do you wish to secure this message? NO//", press and take the default response of "NO". v. When prompted with, "Send mail to: Last name, First Name", press to take default recipient. Add any additional recipients. vi. When prompted with "Select basket to send to: IN//", press and take the default IN mailbox or select a different mailbox. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install, DG*5.3*1116 i. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//',answer NO ii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', hit return. a. When prompted 'Delay Install (Minutes): (0 - 60): 0//', answer 0. Post-Installation Instructions: Back-Out/Roll Back Plan: ------------------------ In the event that a site decides to back out this patch, the site should log a Service Now ticket or reach out to the Enterprise Service Desk at 855-673-4357, option 5. Back-out will be done only with the concurrence and participation of the development team and appropriate VA site/region personnel. The decision to back-out or rollback software will be a joint decision between the development team, VA site/region personnel and other appropriate VA personnel. Also, because the input transform layout has been modified, sites will need to contact Tier 3 developers to restore files 26.13 and 26.14 DBRS NUMBER field (#.01) field input transforms to the before content (prior to patch). Prior to installing the updated KIDS package, the site/region should have saved a backup of the routines in a mail message using the Backup a Transport Global [XPD BACKUP] menu option. The message containing the backed up build can be loaded with the "Xtract PackMan" function at the Message Action prompt. The PackMan function INSTALL/CHECK MESSAGE is then used to upload the backed up build onto the VistA system. The fact that most people will use the BUILD option for the backup and not just save the routines to an e-mail message. The Kernel Installation & Distribution System [XPD MAIN] can then be used to install the backup build DG*5.3*1116b. Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : JAN 16, 2024 Completed By: Date Completed: MAY 13, 2024 Released By : Date Released : MAY 14, 2024 ============================================================================= Packman Mail Message: ===================== $END TXT