============================================================================= Run Date: APR 17, 2017 Designation: EAS*1*147 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #120 Status: Released Compliance Date: MAY 18, 2017 ============================================================================= Subject: ENROLLMENT SYSTEMS (ES) 4.6.0 RELEASE Category: - Informational Description: ============ The purpose of this Informational Patch is to announce the release of the Enrollment System (ES) 4.6. The Enrollment Health Benefits Determination (EHBD) Program provides enhancements to the Enrollment System. This ES 4.6 release, developed in Java technology, will have Enrollment System Modernization (ESM) development efforts, including enhancements to support Community Care (CC) and ES Sustainment. The following functionalities are included in the ES 4.6 release: Member ID: 1. Changes to Person Search screen: - Added Member ID as the top-most field (Member ID may be used as the only search criteria) - Changed the 'VPID' label to 'ICN' - Moved the Birth Sex required fields from the Additional Search Criteria data panel to the Person Search data panel (below the Date of Birth) - Added Member ID to the banner after successful Person Search 2. Changes to Demographics Identity Traits screen: - Added Member ID as read-only field just below SSN Community Care: 1. ES will send new or updated Residential and Permanent Mailing addresses to the Enterprise Contact Information Service (eCIS) for address validation 2. Added address validation result indicator (Failed, Certified, Not Checked) to the Demographics Overview and Addresses pages in ES Plans 3. Community Care (CC) Viewer page: - Added Community Care Outcome Panel to the Overview page - Added fields to Wait-Time table: Clinic/Consult Title, Clinical Stop Code, Clinical Stop Code Name - Added a Capability named 'View Time Clinic Data' to control which users may see the three new clinical fields Stop Communication: - New data panel added to the Communications tab. Stop Communication criteria fields include: Stop Communications checkbox, Reason drop down menu and required Explanation textbox when the Reason Type selection is set to Administrative Reason Future Discharge Date: 1. Added new Future Discharge Date panel to the Overview page 2. Added Future Discharge Date, Source of Information, and 'Other' Explanation fields to the Military Service page 3. ES users with permissions may add, edit, or delete a Future Discharge Date 4. Future Discharge Date will be added to the Military Service History page 5. ES will share Future Discharge Date with VistA on the ZMH segment of the ORUZ11 and ORFZ11 messages 6. After a Future Discharge Date has been entered into ES, ES will query the Enterprise Military Information Service (eMIS) every seven (7) days for a maximum of ninety (90) days 7. Added detailed and summary reports eMIS Label Changes: 1. Changed label from 'SEND QUERY TO MSDS BROKER' to 'SEND QUERY TO EMIS SERVICE' on Military Service page 2. Changed label from 'MSDS Query Status' to 'eMIS Query Status' on Eligibility page Date of Death: 1. Changed the Date of Death Source of Notification label 'SPOUSE/NEXT OF KIN/OTHER PERSON' to 'SPOUSE/NOK/OTHER PERSON 2. ES users can manage the Date of Death information from receipt through processing and verify if a Veteran's enrollment status is correct and to ensure that only appropriate correspondence and communication occur. ES Sustainment: 1. ES Updates for Self-Identified Gender Identity (SIGI) 2. AAP DGEN add alert bulletin going to all sites of record 3. Remediate Critical and High Fortify security scan issues 4. ES sometimes deletes Date of Death from MVI VistA: - The following VistA patches will be added to VistA: 1. DG*5.3*925 - Add and/or Edit residential address in VistA - Part 1 2. DG*5.3*931 - Future Discharge Date 3. DG*5.3*939 - Manage Date of Death 4. DG*5.3*934 - HL7 Error Removal 5. DG*5.3*936 - Display the Health Benefit Plan NOTE: Residential Address will not be shared with the medical centers in this release. Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs): ---------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- Service Desk Manager (SDM): Ticket # Overview ------------- ------------------- N/A Rational Team Concert (RTC): RTC # Overview ------------- ------------------- 305033 ES Updates to support Self-Identified Gender Identity 464842 AAP DGEN add alert bulletin going to all sites of record 466618 Fortify : Resolve ESM Critical Priority Security Vulnerabilities 466619 Fortify : Resolve ESM High Priority Security Vulnerabilities 475568 ES sometimes deletes Date of Death from MVI Problem: ---------- 305033 - Update ES to read new SIGI trait from MVI, and allow display and edit from ES UI as with other traits. 464842 - When a user changes a Veteran's Preferred Facility in ES, the DGEN mail bulletin that notifies the site the person was added is being sent to all sites of record. That bulletin should go only to the Preferred Facility. 466618 - Fortify security scan revealed Critical severity issues. 466619 - Fortify security scan revealed High severity issues. 475568 - ES sometimes deletes Date of Death from MVI. 496468 - ESM_2.0_ES FDD If the FDD is deleted in ES and there is no MSE or other ZMH entry, the HL7 ORU-Z11 does not have a ZMH line which does not allow the FDD to be deleted in VistA. 496612 - Green Check Mark for Active Address is not working properly for the address coming from VOA. 497575 - ESM_2.0_ES FDD ES does not delete the FDD when a Record is returned from eMIS with the same Branch of Service and Service Entry Date. Resolution: ---------- 305033 - Added SIGI to the identity traits object, populate from display when present on Primary View. Added SIGI to 1301/1302 add/update messages from ES to MVI. 464842 - Added sendEmailBulletinPrefSiteOnly method to CommsEmailBulletinService and updated call on HEC_NOTIFY_SITE_PERSON_ADDED in VOAApplicationServiceImpl. 466618 - Remediated Critical issues and submitted new Fortify scan and code. 466619 - Remediated High issues and submitted new Fortify scan and code. 475568 - Added consistency check for ORUZ05 message to check on-file Date of Death. 496468 - This will be fixed in Build 3. 496612 - This will be fixed in Build 2 - 4.6.1. 497575 - This will be fixed in Build 3. Test Sites: ---------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a host file and/or documentation describing the new functionality introduced by this patch are available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Albany: domain.ext Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- ES 4.6 User Guide ES_4_6_User_Guide.pdf binary ES 4.6 Release Notes ES_4_6_Release_Notes.pdf binary IVM Technical Manual IVM_2_TM_FDD.pdf binary The documentation will be in the form of Adobe Acrobat file. Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- N/A Installation Instructions: ------------ ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Routine Information: ==================== No routines included. Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : MAR 22, 2017 Completed By: Date Completed: APR 14, 2017 Released By : Date Released : APR 17, 2017 ============================================================================= Packman Mail Message: ===================== No routines included