============================================================================= Run Date: AUG 20, 2018 Designation: EAS*1*165 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #137 Status: Released Compliance Date: SEP 20, 2018 ============================================================================= Subject: ENROLLMENT SYSTEM (ES) 5.3 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Enrollment System (ES) 5.3. This release, developed in Java technology, contains Enrollment System Modernization Phase 2 (ESM P2) development and upgrade efforts, including enhancements to support Community Care (CC) and ES Sustainment. The following functionality is updated in this ES 5.3 release: ESM: 1. Functionality is added to have a Pre-closure Letter mailed to Veterans who were mailed an initial pending letter between March and November 2016 informing them of their record closure. 2. The Mail Responses from Initial Mailing and Pre-closure Letter mailing is imported to the ES Communications Log. 3. A batch job is created to set enrollment applications to "Closed Application" status and apply an enrollment end date based on a file provided by the business which contains ICNs and enrollment end dates for each application to be closed. 4. A reusable option is configured to mail a final closure letter on demand when their application is closed by the new "Closed Application" batch job. ESCC: 1. The following new functionality is added to set the Effective Dates for Veterans Choice Eligibility (VCE) Distance Parameters: - Set the Effective Dates for VCE Wait Time Parameters so that changes to these wait time parameters are used to determine VCE for Veterans on the intended date and time. - Add On-Demand VCE Distance Parameters configuration that specifies how far a Veteran's residential address must be from a Veterans Access, Choice, and Accountability Act (VACAA) facility to be eligible for the Veterans Choice program. - Add configuration to exclude VCE Distance and Wait Time Parameters, so that each parameter may be excluded in determining VCE based on a configurable effective date set. - Add configuration to capture VCE Parameters audit history. Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs): ---------------------------- N/A Rational Team Concert (RTC): RTC # Problem / Resolution: -------- -------------------- 549184 Problem: The generated error message "Stop Communications has been selected" is not read immediately by screen reader on the Stop Communication Letter status page. Resolution: Modified the Information and Error Messages HTML Code, so that the screen readers detect and read the messages when the message box is in focus. 556256 Problem: Station Name from CDW is different than in SDS table. Resolution: Code changes were made to add CDW_STATION_NAME column to WQAITTIME table. 690211 Problem: Reason For Early Separation is NOT getting updated when the 'Narrative Reason For Separation Txt' received from eMIS is different from the text displayed in ES. Resolution: Code changes were made to handle the "noncached" lookup for the narrativeReasonType on the lookupDAO table. 724204 Problem: The site of change field displays correctly in main address GUI. But on the historical page, site of change displays empty. Resolution: Code changes were made to ensure that the correct site of change value is being used on the Historical Address screen. 748790 Problem: Station number in wait time information is displaying only a 3-digit number. Resolution: Code changes were made to the ETL job to extract the station name and number from CDW. 771209 Problem: ORUZ11 message is not getting triggered when there is a mismatch in Period of Service vs MSE Service Period. Resolution: Code changes were made to attach the person object by loading person at the start of the transaction. 771942 Problem: Production defect - PLC extract job is not executing as scheduled. Resolution: Code changes were made to add the PCL extract job to the common.scheduledJobs.triggers file to be executed as scheduled. Test Sites: ---------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a Patch (PackMan) message and documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- ES 5.3 Release Notes ES_5_3_RN.PDF binary ES 5.3 User Guide ES_5_3_UG.PDF binary The documentation will be in the form of Adobe Acrobat files. Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- N/A Installation Instructions: ------------ ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : JUL 02, 2018 Completed By: Date Completed: AUG 20, 2018 Released By : Date Released : AUG 20, 2018 ============================================================================= Packman Mail Message: ===================== No routines included