============================================================================= Run Date: FEB 19, 2019 Designation: EAS*1*173 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #145 Status: Released Compliance Date: MAR 22, 2019 ============================================================================= Subject: ENROLLMENT SYSTEM (ES) 5.5 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Enrollment System (ES) 5.5. This release, developed in Java technology, contains Enrollment System Modernization (ESM) Phase 2 development and upgrade efforts, including enhancements to support Community Care (CC) and ES Sustainment. ES 5.5 was successfully deployed on Saturday, February 16th, 2019. The following functionality is updated in this ES 5.5 release: ESM 1. ES is modified to allow the storage, display, and transmission of the Medal of Honor (MOH) Award Date. Changes include: - Military Service Data Sharing (MSDS) interface reads and stores the MOH award date - The Administrative Data Repository (ADR) stores the MOH award date - The ES user interface displays and allows modifications of the MOH award date - The Z11 Health Level 7 (HL7) message includes the MOH award date and MOH status update date - Note: VistA sites receive the MOH award date and MOH status update date from ES and process MOH as Priority Group 1 after installation of patch DG*5.3*972. 2. ES is enhanced to allow automatic population and manual sending of the Veterans Health Administration (VHA) Early Elective Delivery (EED) 60-Day Pre-Term and Eligibility letters listed below; display of a 60-Day countdown; and display of a 60-Day ineligible banner. - VHA-EED Decision Notice 60-Day Pre-Term Initial Other Than Hon-DVA (IB 10-1206) - VHA-EED Decision Notice 60-Day Pre-Term Initial Less Than 24 Months (IB 10-1205) - VHA-EED Decision Notice 60-Day Pre-Term Initial Active Duty For Training (IB 10-1204) - VHA-EED Decision Notice 60-Day Pre-Term Final Other Than Hon-DVA (IB 10-1203) - VHA-EED Decision Notice Template-60-Day Final Less Than 24 Months (IB 10-1202) - VHA-EED Decision Notice 60-Day Pre-Term Final Active Duty for Training (IB 10-1201) - VHA-EED Decision Notice - Ineligible Less Than 24 Months (IB 10-1208) - VHA-EED Decision Notice - Ineligible Other Than Hon-DVA (IB 10-1207) - VHA-EED Decision Notice - Ineligible Active Duty for Training (IB 10-1200) - VHA-EED Decision Notice 60-Day Pre-Term Status (IB 10-1199) Enrollment System Community Care (ESCC) 1. ES is modified to include a Menu Option on the Main Menu titled "Letters" and two new screens titled "Manage Letters" and "Letter Change History". This will enable an authorized ES Administrator User to activate or deactivate the ESCC Letters. In addition, a history screen, which follows similar patterns of history screens in ES, showing the letter activations and deactivations, is implemented. 2. The ES Eligibility and Enrollment (E&E) Web Service is modified to include the capability to share Community Care Eligibility Information and Health Benefit Plans (HBPs) with other VA Systems. 3. ES has optimized and sped up the Community Care Veteran Eligibility and Enrollment process. Where possible, the Decision Flow has been changed to a rules-based process versus the existing extract, transform, load (ETL) jobs process: - Provide real-time Veterans Choice Eligibility (VCE) for a Veteran that changes from eligible to ineligible so that users have access to VCE information while updating the Veteran. - Provide real-time VCE for Residential Address (Permanent Address if Residential is not available) additions or changes so that users have access to VCE information while updating the Veteran. - Provide real-time VCE for Enrollment Status additions or updates so that users have access to VCE information while updating the Veteran. - Make the VCE Determination information from backend processing available to users throughout the day so that users don't have to wait a day for results. 4. ES is enhanced to capture additional data requirements regarding rurality data and the display of this data in the E&E Web Services graphical user interface (GUI) as well as implementation of backend changes to the Administrative Data Repository (ADR) Database. Operational Decision Management (ODM) 1. For the iLOG to ODM project, the 71 iLOG rule sets were transferred from iLOG to ODM. A Mediation Framework was established to allow the ES user to switch between the iLOG and ODM rules sets as the rules sets are integrated into the ES application. ES 5.5 integrates rule sets that support the Person Eligibility and Process Demographics functionalities. Screen functionality is unchanged by the upgraded rules. Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs): ---------------------------- N/A Rational Team Concert (RTC): RTC # Problem / Resolution: -------- -------------------- 707138 Problem: The user is unable to see the 1010EZ PDF from the Enrollment tab if the Health Care Application (HCA) had a Future Discharge Date (FDD). Resolution: Updated the template to the new 1010EZ form that will handle FDD. 713960 Problem: VCE determination not using driving distance if Residential Line 1 is a P.O. Box. Resolution: The P.O. Box rule is implemented in real-time VCE rules. An address is considered P.O. Box only if the address line 1 contains P.O. Box/General Delivery or its variants, and if the address line 2 and address line 3 are blank. 793995 Problem: Section 508: When input errors are automatically detected, the item that is an error is not identified and described to the user in text. Resolution: Updated 508 text. 831926 Problem: ORU-Z05 should be triggered to all sites when an Emergency Contact update is received via ORU-Z07. Resolution: Change made in AssociationInputParameter.java and MessageEventInputParameter.java. MessageEventInputParameter.updateMessageEvents() modified to add ContactType instead of entity keys to determine the need to trigger a Z05 message. 841215 Problem: Duplicate ORU-Z05 is triggered when personal email address is added/updated from ES. Resolution: Disabled Z05 message when the caller was UI and email type is personal as Z05 from this path was managed by VET360. 841264 Problem: Z07 update with non-demographics update removes and inserts the email address that is on file, which in turn triggers a Z05. Resolution: Updated method to find email by type when processing electronic address. 842415 Problem: Home phone numbers deleted from ES are being retained in VistA. Resolution: Implemented code changes for ES to send empty phone number in the PID segment in case of DELETE - if the phone is not on file and if the most recent entry in the history table for this type of phone is DELETE, then add an empty phone in the PID. 854971 Problem: Incorrect phone format does not trigger a Z05. Resolution: Added Z05 triggering when VET360 returns error on phone. 871695 Problem: The Print 1010EZ Button in the Financials Screen is displaying an outdated 1010EZ Form. Resolution: The Print 1010EZ button in the Financials tab was updated to use the 2017 version of the 1010EZ form. Mapping code for new fields was added where applicable. 871699 Problem: The Print 1010EZR Button in the Financials Screen is displaying an outdated 1010EZR Form. Resolution: The Print 1010EZR Button in the Financials tab was updated to display the 2017 version of the 1010EZR form. Mapping code was implemented for new form fields where applicable. Test Sites: ---------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a Patch (PackMan) message and documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- ES 5.5 Release Notes ES_5_5_RN.PDF binary ES 5.5 User Guide ES_5_5_UG.PDF binary The documentation will be in the form of Adobe Acrobat files. Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- N/A Installation Instructions: ------------ ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : JAN 03, 2019 Completed By: Date Completed: FEB 19, 2019 Released By : Date Released : FEB 19, 2019 ============================================================================= Packman Mail Message: ===================== No routines included