============================================================================= Run Date: MAY 06, 2019 Designation: EAS*1*178 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #149 Status: Released Compliance Date: JUN 06, 2019 ============================================================================= Subject: ENROLLMENT SYSTEM (ES) 5.6 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Enrollment System (ES) 5.6. This release, developed in Java technology, contains Enrollment System Modernization (ESM) Phase 2 development and upgrade efforts, including enhancements to support ES Community Care (ESCC) and ES Sustainment. ES 5.6 was successfully deployed on Saturday, May 4, 2019. The following functionality is updated in this ES 5.6 release: ESM 1. ES is enhanced to interface with the VET360 address validation service and display the results provided by the service to the ES user who can select the most accurate address. 2. ES is enhanced to implement the Preferred Name field. 3. ES is enhanced to allow editing of the Appointment Request field after a Veteran's application has been completed in the Add a Person module. Once the Appointment Request field is updated, ES will notify VistA of the change. 4. ES is enhanced to limit the future discharge date (FDD) for a Veteran's application to 365 days from the current date. 5. ES is enhanced to set applications to a "Not Applicable" enrollment status when an FDD is received from the Healthcare Application (HCA) system. 6. ES is enhanced to share the site identifier with VET360 as part of each address, phone, and email update message. ES is also updated to handle logical deletes of phone numbers and email addresses from VET360. Enrollment System Community Care (ESCC) ES is updated and enhanced to implement business rule and system process changes associated with the MISSION Act. President Trump signed the MISSION Act into law on June 5, 2018. The MISSION Act goes into effect on June 6, 2019. Changes to ES that support the functionality for the Community Care Program (CCP) requirements of the MISSION Act are as follows: 1. Introduction of new Health Benefit Plans (HBPs) and Veterans Choice Eligibility (VCE) codes 2. Introduction of new combinations of VCE codes and new scenarios that will be supported based on business rules 3. New iLOG rule flows and extract, transform, load (ETL) jobs based on business rules to support this new and revised logic 4. Changes to the following screens and reports: - Health Benefit Plan - Community Care (CC) Determination - CC Determination History - System Parameters - Veterans Choice Eligibility (VCE) Parameters - Third-Party Administrator (TPA) Details - TPA Export Report - Community Care Network (CCN) Contractor Message Log - CCN Export Report 5. New data being exchanged with Corporate Data Warehouse (CDW) for Title 38 Care and Urgent Care 6. Cleanup of the ES ETL for the existing CDW interface for Wait-Time 7. Implementation of changes to the business rules and associated data around the Hardship Eligibility and Hardship HBPs Operational Decision Management (ODM) For the iLOG to ODM project, the 71 iLOG rule sets were transferred from iLOG to ODM. A Mediation Framework was established to allow the ES user to switch between the iLOG and ODM rules sets as the rules sets are integrated into the ES application. ES 5.6 integrates rule sets that support the Person Eligibility and Process Demographics functionalities. Screen functionality is unchanged by the upgraded rules. Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs): ---------------------------- N/A Rational Team Concert (RTC): RTC # Problem / Resolution: -------- -------------------- 746736 Problem: A StackOverflow exception occurs during Add a Person. Resolution: Added bean (domainconcept entry for moneterybenefit) in model_properties.xml. 812027 Problem: Take out the Bad Address Indicator (BAI) when an address is corrected by VET360. Resolution: Added check to ensure that false string is handled by the inbound VET360 code. 874714 Problem: CCN Insurances fail to upload in ES if the file contains two entries for the same record. Resolution: Corrected the CCN Other Health Insurance (OHI) private insurance processor transaction boundaries; restructured the code so that each OHI record has its own transaction. 899494 Problem: VET360 client is not retrying HTTP 500 errors. Resolution: Updated all handlers to retry the message if it is not an expected checked exception. 910333 Problem: Section 508: Medal of Honor (MOH) radio buttons are not keyboard accessible if MOH = NO or No Data. Resolution: Modified screen to override the default tab order when No Data is selected, so that the focus will go to the NO radio button instead. 921339 Problem: Federal Information Processing Standards (FIPS) code is truncated in Geocode_Transmit. Resolution: Corrected the ETL query to retrieve all five characters. 933988 Problem: Records with address or phone changes that do NOT change VCE are being excluded in the Third-Party Administrator (TPA) file. Resolution: New ETL job TPA_POSITIVE_PROD created to include records with address and phone changes in TPA positive files. 937497 Problem: Deleting phone numbers (Home, Mobile) is not triggering a Z05. Resolution: Added code fix to ensure that VET360 outbound messages get sent on deletion of addresses, thus triggering a Z05. 939276 Problem: MOH can only be added to a person who has Veteran Indicator = Yes. Resolution: Code has been updated to do the proper validation. 950355 Problem: Error screen appears when filtering on CCN Messages Search Screen for more than 1,000 records. Resolution: Updated the exception handling for the CCN search to catch MaxRecordExceededExceptions and output an error message to the user interface (UI) when they occur. 960040 Problem: ES is not updating the effective date of the residential address correctly when message is received from VistA. Resolution: Changed the ProcessAddress rule on iLog and ODM by removing setAddressUpdatedDate to current date. This ensures that the incoming address will be accepted as is. 960266 Problem: Effective dates on all address types are being processed in RF1 segment with no regard to time zone. Resolution: Enabled the zone inclusion in the address builder for the following two address metadata: AddressMetaDataFromZTA and AddressMetaDataFromPID. 963997 Problem: TPA files have duplicates. Resolution: Modified the flow to check the review flag to ensure that the save isn't happening during a review. The review flag is used to ensure that when the process comes from MSDS it will not do the save either. MSDS is configured to execute the rule flow multiple times with tempPerson. When the return uses tempPerson, the flag set is ignored. It is only acted upon when the process is called with the onFile session person.TBD. 965309 Problem: Incorrect VCE due to P.O. Box pattern mismatch. Resolution: Modified the REGEX that captures P.O. Box and General Delivery. 965311 Problem: Geocode_Transmit Audit trigger is skipping some history. Resolution: Implemented changes to audit trigger and records restoration database so that history updates will not be skipped by the audit trigger. 968724 Problem: CDW data should be capitalized before updating to Administrative Data Repository (ADR). Resolution: Capitalized all clinic names in ADR.WaitTime table. Test Sites: ---------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a Patch (PackMan) message and documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- ES 5.6 Release Notes ES_5_6_RN.PDF binary ES 5.6 User Guide ES_5_6_UG.PDF binary The documentation will be in the form of Adobe Acrobat files. Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- N/A Installation Instructions: ------------ ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : MAR 29, 2019 Completed By: Date Completed: MAY 06, 2019 Released By : Date Released : MAY 06, 2019 ============================================================================= Packman Mail Message: ===================== No routines included