============================================================================= Run Date: AUG 19, 2019 Designation: EAS*1*180 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #151 Status: Released Compliance Date: SEP 19, 2019 ============================================================================= Subject: ENROLLMENT SYSTEM (ES) 5.7 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Enrollment System (ES) 5.7. This release, developed in Java technology, contains Enrollment System Modernization (ESM) Phase 2 development and upgrade efforts, including enhancements to support ES Community Care (ESCC) and ES Sustainment. ES 5.7 was successfully deployed on Saturday, August 17, 2019. The following functionality is updated in this ES 5.7 release: ESM 1. ES is being modified to support entry and sharing of a single personal email address only. ES will no longer support entry or sharing of a business email address. Business email addresses entered prior to the ES 5.7 release will continue to be displayed; however, they will be greyed out and cannot be updated. Users will be limited to deleting the business email addresses. Enrollment System Community Care (ESCC) 1. ES has been modified to include a new "View Geocode Transmit History" hyperlink on the "Community Care Determination" page. Once selected, the user is navigated to a new "Geocode Transmit History" page. The "Geocode Transmit History" screen data is populated with all the historical data from Planning Systems Support Group (PSSG). If there is no Geocode Transmit History data present for the Veteran, a green banner is presented at the top of the "Community Care Determination" screen stating, "No Geocode Transmit History Data available for this Veteran" and the "View Geocode Transmit History" hyperlink is disabled. The "Geocode Transmit History" page allows users to export the Geocode Transmit History data in .csv file format. Once exported, users can load the export file in Excel or any application that can read .csv file formatted files. 2. The success message that ES displays when a user clicks the "Send to Contractors" button to share Veteran data with Third Party Administrator (TPA) and Community Care Network (CCN) contractors now reads as, "Person data marked to send to TPA and CCN Contractors." This is a confirmation message to the ES user stating that the demographic data has been sent to the TPA and CCN Contractors. ES is modified so that it will generate an email to the VA OCC CORs whenever an Other Health Insurance (OHI) file is received from a CCN Contractor. When OHI is received and processed from a CCN contractor, the notification email will go to the respective region. For example, Region 1 COR Team will only get notifications for Region 1. 3. Staff members that are on the email distribution list (Mail Groups) can view the summary level of OHI information sent to ES and they can verify that the email notification was sent when OHI was received from any of the CCN contractors. "CCN OHI Report" is added in the Subject line of the email. The body of the email will include the following embedded content: CCN Contractor Name; File Name; # of Records Sent by CCN Contractor; # of Records Received by ES; # of records Processed by ES; and the # of Records Rejected by ES due to Validation Errors. ES will generate a single notification per OHI file received. 4. ESCC enhancements and modifications also include the following: a. Support MISSION Act defects in production b. Support CCN testing c. Support CCN defects from testing d. Development environment code clean up e. Extract, Transform, and Load (ETL) logging and reporting Operational Decision Management (ODM) 1. Under ODM, the 71 iLOG rule sets were transferred from iLOG to ODM. A Mediation Framework was established to allow the System Administrators to switch between the iLOG and ODM rules sets as the rules sets are integrated into the ES application. Once the migration is fully completed to ODM, the rules will not be switched back to iLOG unless there is a systemic issue with ODM. ES 5.7 integrates the rule sets that support the Person Eligibility, Enrollment, Financial, and Military Service functionalities. 2. Updates also include rule retirement for the following: a. Integrate Beneficiary Travel Rules b. Integrate Calculate Financial Decisions Rules c. PatientVistSummary d. ProcessPersonSignature e. NonVeteran Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs): ---------------------------- N/A Rational Team Concert (RTC): RTC # Problem / Resolution: -------- -------------------- 681161 Problem: A Section 508 defect was reported where the Jaws Reader Voice tool was not always reading out errors to the user for some required fields if the required field was not being completed correctly in Add a Person. Resolution: Changed code so that each required field has an ActionMessage that will individually mark the respective field with error and the Jaws Reader Voice tool reads out the error to the end user for all required fields marked with an error if they are not completed correctly. 716753 Problem: INC0207738 - A defect was reported where ES users were unable to enter a new Copay Test as part of a Veteran's Financial Assessment. Resolution: Updated back-end code to apply Veteran Financial Assessment (VFA) rules to Means Test only. ES users are now able to enter a new Copay Test as part of the Veteran's Financial Assessment. 951065 Problem: A Section 508 defect was reported for users requiring assistive technologies where required fields were not always displaying an error condition to the user if the required field was not being completed correctly on the "Demographics/Identity Traits" pages. Resolution: Added an else-block to check if the Date of Birth is left null. The code was modified to mark individual fields with error on the "Demographics/Identity Traits" pages. Also, the Jaws Reader Voice tool reads out the error to the end user. 951071 Problem: A Section 508 defect was reported for users requiring assistive technologies where required fields were not always displaying an error condition to the user if the required field was not being completed correctly on the "Demographics/Personal" pages. Resolution: Added code to put focus on error message banner when applicable. Modified code to get required fields to be individually marked when there is an error on the "Demographics/Personal" pages, and the Jaws Reader Voice tool reads out the error to the end use. 951076 Problem: A Section 508 defect was reported for users requiring assistive technologies where required fields were not always displaying an error condition to the user if the required field was not being completed correctly on the "Search Items Tab - Create Date Range To:" page Resolution: The property for this field is improperly labeled. It was changed to "createDateTo", this way it matches the Action Form and generate the error. Also, the Jaws Reader Voice tool reads out the error to the end user. 963122 Problem: A defect was reported where the HBP names for Wait-time and Mileage or Hardship and Wait-Time was being truncated in the Detail Report when multiple HBP entries were being added. Resolution: Updated the height of the HBP field in the report to accommodate multiple HBP entries and updated the names of the Health Benefit Plans in the code. The HBP for post MISSON Act now displays one HBP for the corresponding Veterans Choice Eligibility (VCE). 984135 Problem: A defect was reported where the "Send to Contractors" button was not being displayed on the Community Care Determination screen if the Community Care Eligibility is Ineligible (X). The expected functionality is that when the enroll status is Deceased, Not Eligible, or Cancelled/Declined, the VCE Community Care Eligibility is Ineligible (X) and the send to Contractor button should be available in the Community Care Determination Page. Resolution: This issue is now resolved and when the Community Care eligibility code is Ineligible (X) in the Community Care Determination screen, the "Send to Contractor" button is displayed. 984183 Problem: A defect was reported where the CCN Contractor Message Search page is not displaying the correct result for Selected CCN Contractor Search field. Resolution: This issue was resolved by including the Contractor field as a search filter. 985996 Problem: A defect was reported regarding the errant creation of the ORU Z05 message when users selected the Add email>>>Update option. This defect affected newly created records or records that already had an email associated with the record. Resolution: This issue is now resolved and the ORU Z05 message is no longer created in these scenarios. 986816 Problem: A defect was reported regarding the cancelled/declined enrollment workflows due to the implementation of the VA MISSION Act (MA). For affected Veterans, their eligibility for Community Care was not being calculated correctly. For a record that was Enrolled, then Cancelled/Declined, and then set back to Enrolled, it should be treated as a new application for CC determination. Resolution: Initial Grandfather (G) eligible record must also have Enrollment Date After MA Enactment Date. Enrolled persons recalculation for CHOICE requires Enrollment Date After MA Enactment Date in addition to requirement of "was ever G". The Enrollment Date is After MA Enactment Date only if the Enrollment Date is not null and is after June 5, 2018. A null Enrollment Date is considered before MA Enactment Date. 986817 Problem: A defect was reported where the VCE code and descriptions were being displayed in the Community Care Determination Manual Override New Outcomes field. Resolution: Removed VCE codes from CCD Manual Override New Outcome labels and only the VCE description is now displayed in the Override New Outcomes field. 986896 Problem: A defect was reported where the Temporary Mailing Address displays in the Third-Party Administrator (TPA) and CCN log but not in the Export spreadsheet. Resolution: Updated header column to correctly display the Permanent/Temporary Mailing Address in the Export spreadsheet. 987253 Problem: A defect was reported where the CCN and TPA export files were not displaying the column headers/labels correctly in the Export file. The Enrollment Effective Date, Province Foreign Address, and Postal Code for Foreign Address labels were incorrect. Resolution: Updated the column labels with the correct values "Enrollment Effective Date", "Province Foreign Address", and "Postal Code for Foreign Address"; in addition, the record with the greatest number of VCEs is now being used to generate the column headers for the Export file. This change was made for both the CCN and the TPA files. 988514 Problem: A defect was reported in the TPA Message Log Export spreadsheet where Social Security Numbers (SSN)s that started with a zero were not being displayed correctly. Resolution: This issue was resolved and only the last four digits of the SSN are displayed in the TPA Message Log Export spreadsheet. 988523 Problem: A defect was reported in the CCN Contractor Message Log screen where the "RETURN TO COMMUNITY CARE DETERMINATION" hyperlink was missing. Resolution: The CCN Contract Message Log has been updated to show the RETURN TO COMMUNITY CARE DETERMINATION link next to the Export button. 994063 Problem: A defect was reported when an email and/or phone number is deleted in VistA, ES was not deleting the email and/or phone number for the record in Vet360. Resolution: This issue has been resolved. When an email and/or phone number is deleted in VistA, ES now send the deletion message to Vet360 so the Vet360 record will reflect the deletion(s). 997063 Problem: A defect was reported where the confidential address was being shared with the CCN. Resolution: Confidential address is no longer shared with CCN. Only the Residential Address, Permanent Mailing Address or Temporary Mailing Address is shared with CCN. 998576 Problem: A defect was reported in the Appointment Request screen when the Appointment Request value was changed from a Yes to a No, the Appointment Request Date was being populated with the system date that the Appointment Request was changed to No instead of showing a blank date field. Resolution: When an Appointment Request is changed from Yes to No, the Appointment Request Date now displays as blank. 998758 Problem: A defect was reported where the New Hardship Determination was not being displayed in red text in the Community Care (CC) Determination History page when the clinically indicated date was removed Resolution: When the clinically indicated date is now removed, the CC Determination History page displays the New Hardship Determination in red text. 999788 Problem: A defect was reported where the Purple Heart status was not updating correctly in ES. When a Purple Heart is initially marked as rejected, but then later updated to accepted, ES was not accepting the change and left the Purple Heart status as rejected. Resolution: Removed Purple Heart rules from ODM parameter and the status can now be updated correctly. 1001388 Problem: A defect was reported where VET360 was not sending the personal email to the CCN contractors via the VET360 interface. Resolution: Fixed code in VET360InboundProcessService.updateEmails; email was not added to the incoming person. When the incoming person was sent via the VET360 interface, since the email was missing in the person object it couldn't process it. 1001810 Problem: A defect was reported where ES was throwing an application error when users tried to perform a Person Un-Merge. Resolution: Changed the obtain call to use IdMWebservice call and user can now perform the Person Un-Merge in ES. 1005908 Problem: A defect was reported for incoming changes from VET360 for addresses, phones and emails which updates the address, email or phone database tables. The geocoding required flag was not being set for any change in address, for this reason not deliverable addresses and address updates were not being geocoded. Resolution: The geocoding required flag is set for any change in address, resulting on address updates now populating with the geocoding. Incoming VET360 updated addresses are now geocoded. 1007551 Problem: A defect was reported with the address validation tool where city names that are greater than 15 characters would throw the "City cannot be greater than 13 characters" error message and prevent the user from adding/updating the address. Resolution: When accepting the address returned from the validation service, if the city name has more than 15 characters, then the short city name is substituted. In addition, new validation was added to avoid users saving a validated address that includes a city name greater than 15 characters. 1009725 Problem: A defect was reported when retransmitting CCN records. The retransmittal message was not including the Priority Group and Enrollment Date values. Resolution: Added code to include Priority Group and Enrollment Date to the CCN Service Log record. 1022891 Problem: A defect was reported where the Means Test status was being displayed on the banner for the Financials Overview screen. Resolution: The Means Test status is no longer displayed in the Financial Overview Screen banner. 1055069 Problem: A defect was reported where CC Basic plans are getting assigned to Non-Veterans with one of the Non-Veteran Eligibility Codes Enroll status=NOT APPLICABLE. Resolution: Change in iLOG rule for "not applicable enrollment status" to flow through DetermineVCE rules. 1057055 Problem: A defect was reported in Production where the TPA file is failing to transmit through DAS. Resolution: This defect was resolved by adding a configuration (directory) parameter for TPA files, adding an error handling logic to handle the file not found errors, and adding additional debug statements. 1062529 Problem: A defect was reported where the Community Care Manual Override option was still available after the Veteran's enrollment status was changed to Cancelled/Declined and the VCE was not being recalculated. Resolution: Corrected manual override, which was comparing incorrect variable. When the enrollment status is changed to Cancelled/Declined, the Manual Override button is now removed and the VCE is recalculated correctly. 1063879 Problem: A defect was reported in the Enrollment and Eligibility (E&E) Webservice schema where the data was not matching the healthBenefitPlan.planName data. Resolution: Corrected schema element for healthBenefitPlan.planName. The E&E Webservice schema now matches healthBenefitPlan.planName data. 1065737 Problem: A defect was reported in production where ES inadvertently deleting the Date of Death (DOD) caused by an inherent delay from the time DOD is updated in MVI and the time ESR gets the notification. Resolution: This was fixed by ES syncing the Date of Death upon the retrieval from MVI and prior to sending any 1302 update. Test Sites: ---------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a Patch (PackMan) message and documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- ES 5.7 Release Notes ES_5_7_RN.PDF binary ES 5.7 User Guide ES_5_7_UG.PDF binary The documentation will be in the form of Adobe Acrobat files. Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- N/A Installation Instructions: ------------ ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : JUL 19, 2019 Completed By: Date Completed: AUG 19, 2019 Released By : Date Released : AUG 19, 2019 ============================================================================= Packman Mail Message: ===================== No routines included