============================================================================= Run Date: JUN 29, 2020 Designation: EAS*1*191 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #161 Status: Released Compliance Date: JUL 30, 2020 ============================================================================= Subject: ENROLLMENT SYSTEM (ES) 5.12 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Enrollment System (ES) 5.12. This release, developed in Java technology, contains Enrollment System Modernization (ESM) Phase 3 development and upgrade efforts, including enhancements and defect fixes to support Enrollment System Community Care (ESCC), Caregiver, Electronic Health Record Modernization (EHRM), and ES Sustainment. ES 5.12 was successfully deployed on Friday, June 26, 2020. The following functionality is updated in this ES 5.12 release: Caregiver Under the scope of the VA Maintaining Systems and Strengthening Integrated Outside Networks (MISSION) Act, expanded VA benefits are provided to approved Primary Family Caregivers and Secondary Family Caregivers authorized for the Program of Comprehensive Assistance for Family Caregivers (PCAFC). In addition to the PCAFC, the Program of General Caregiver Support Services (PGCSS) similarly has expanded benefits under the Caregivers and Veterans Omnibus Health Services Act of 2010. Three types of VA Caregivers exist. Each one is specific to one of the programs and has its own VHA Profile (VHAP) and unique VA benefits. The three Caregiver types are: * Primary Family Caregiver (PCAFC) * Secondary Family Caregiver (PCAFC) * General Caregiver (PGCSS) In order to accurately capture the Caregivers and provide the appropriate VHAP, ES has expanded the Collateral of Vet eligibility code to identify the Caregiver Subtype, assign the appropriate VHAP, and share the Caregiver information with other systems, including VA Profile and Veterans Health Information Systems and Technology Architecture (VistA) Registration, Eligibility & Enrollment (REE). Enrollment System Modernization (ESM) 1. ES is enhanced to allow the entry of foreign addresses for associates and transmission of foreign addresses for associates to VistA. 2. ES is enhanced to automatically expire financial hardships when a Veteran's record is no longer eligible, and at the end of each year display the expiration date and view that the expiration date is sent to VistA. The ES user can view the hardship expiration date that is sent to VistA by going to the Facility -> All HL7 Messages -> Z10 Message (where the hardship was expired). 3. ES is enhanced to recognize approval indication on hardship consults and set either a 6-month or 12-month expiration so the approval can be connected to the Veteran's record. 4. ES is enhanced to include updated VHAP names, abbreviations, and descriptions; three new manual dental profiles; and one new automated ineligible profile with automated rules. The rules for the Humanitarian profile are updated to not include ineligible statuses. 5. In order to properly identify new partners onboarded to VA Profile, ES is enhanced with a dynamic list to add site of change and source of change information from partners with VA Profile. Electronic Health Record Modernization (EHRM) 1. The long-term goal of the Health Eligibility Center (HEC) within Member Services with regards to VHA Enrollment is to separate (i.e., decouple) the registration for access to VA healthcare from VA enrollment. To this end, ES is enhanced to set the foundation for decoupling of the registration event from enrollment event by implementing the ability to create and maintain a "registration only" record. Registration and enrollment records in ES and VistA REE systems existing at the time of production implementation will not be back filled with the new registration data. 2. ES is enhanced to eliminate the initial User Agreement page that is displayed upon initial login and eliminate the need for the user to enter a user agreement code. The current user agreement text will be displayed in a popup window after successful login. 3. ES is enhanced to provide detail and summary reports on Veterans who are included in each VHAP for the Preferred Facilities selected. Operational Decision Management (ODM) Under ODM, the 71 iLOG rule sets were transferred from iLOG to ODM. A Mediation Framework was established to allow the system administrators to switch between the iLOG and ODM rule sets as the rule sets are integrated into the ES application. Once the migration is fully completed to ODM, the rules will not be switched back to iLOG unless there is a systemic issue with ODM. ES 5.12 supports integration of the following rule sets: manage communications log, load registry files, manage registry, registry document validation, registry validation, letter mailing validation, process financial information, combat episode validation, and Military Service Episode (MSE) validation. Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs): ---------------------------- N/A Rational Team Concert (RTC): RTC # Problem / Resolution: -------- -------------------- 1196281 Problem: Legacy hardship Veterans Choice Eligibility (VCE) expiration should be based on most recent legacy hardship. Resolution: Updated legacy hardship expiration and history screen to base legacy hardship expiration on most recent legacy hardship. 1200494 Problem: State No Full-Service VA VCE change should not be dependent on geocoding. Resolution: Added rule that when an enrolled Veteran's residential address is modified, VCE calculations will be performed by the system if any of the following is true: * The Veteran's current residential address is in a State with no full-service VA facility (N State) and the new residential address is not in an N State. * The Veteran's current residential address is not in an N State and the new residential address is in an N State. Test Sites: ----------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/ Title File Name FTP Mode ----------------------------------------------------------------------- ES 5.12 Release Notes ES_5_12_RN.PDF binary ES 5.12 User Guide ES_5_12_UG.PDF binary The documentation will be in the form of Adobe Acrobat files. Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: ------------ ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : MAR 16, 2020 Completed By: Date Completed: JUN 29, 2020 Released By : Date Released : JUN 29, 2020 ============================================================================= Packman Mail Message: ===================== No routines included