============================================================================= Run Date: AUG 23, 2021 Designation: EAS*1*201 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #172 Status: Released Compliance Date: SEP 23, 2021 ============================================================================= Subject: ENROLLMENT SYSTEM (ES) 5.17 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Enrollment System (ES) 5.17. This release, developed in Java technology, contains Enrollment System Modernization (ESM) Phase 4 development and upgrade efforts. This release includes enhancements and defect fixes to support Enrollment System Community Care (ESCC) and ES Sustainment. ES 5.17 was successfully deployed on Saturday, August 21, 2021. The following functionality is updated in this ES 5.17 release: Enrollment System Modernization (ESM) 1. ES 5.17 implements Health Level 7 (HL7) messaging updates in order to properly receive source system user name and DUZ (user number) from VistA. a. ES receives the user's name and DUZ for all contact information segments on the HL7 messages received from VistA and saves the User Name and DUZ in the Administrative Data Repository (ADR). b. When reviewing the history for changes to contact information within the ES user interface, "Originating Source System", "Last Updated by User", and "Source System User" remain as is. 2. Income Verification Division (IVD) users can upload income-related documents for a Veteran using the Enrollment System's Document Management functionality. The IVD has determined that the list of available Document Names is too broad. Therefore, although they are retained for historical purposes, the following Document Names are removed from the selection list for IVD Document Type on the Document Management Upload Documents screen: a. 1098/All b. Gambling Receipts/All c. Medical Receipts/All d. Education Receipts/All e. Burial/Funeral Receipts/All f. Real Estate Documents/All g. Royalty Statements h. Dependent Information/All i. Proof of Marriage/All j. Proof of Divorce/Separation k. Power of Attorney l. Congressionals 3. The dropdown for the "Reason Eligibility Status is Pending Verification" field on the Edit Eligibility screen had a value in the dropdown list of "OTH (Other Than Honorable) Pending 7131". This value is changed to "OTH (Other Than Honorable) Pending 20-0986". Operational Decision Manager (ODM) Under ODM, the 71 iLOG rule sets were transferred from iLOG to ODM. A Mediation Framework was established to allow the system administrators to switch between the iLOG and ODM rules sets as the rules sets are integrated into the ES application. Once the migration is fully completed to ODM, the rules will not be switched back to iLOG unless there is a systemic issue with ODM. ES 5.17 supports integration of the Process Letter Send Request, Consistency Checks, and Trigger Automatic Letter rules sets. ES Production Defect Fixes VES-15031 ESCC Quality Report for State No Full-Service VA needs to be modified VES-15034 The Manual Override section in the ESCC Quality Report reports a cumulative total count of override records ES Sustainment Defect Fixes VES-2961 AC-10 Concurrent Sessions - Security Control Violation VES-6025 The response from Veterans Benefits Administration (VBA) and eMIS queries when a Z07 message is being processed causes a database constraint error and fails to update the message VES-9560 ES is sending repeated DGEN bulletins to sites when the record is in an ineligible status VES-9802 Push from VA Profile creates duplicate site of change in the site of change table VES-10683 ES is sending non-primary station in the proxy add VES-11879 Duplicate barcodes on AAC letters causing incorrect mail status VES-11892 Duplicate calls to Master Veteran Index (MVI) are occurring during searches from the ES user interface VES-12193 Financials Change History page does not reflect the change for the Means Test Status VES-13539 E&E service invalid schema restriction on enumeration: Source and Registration Only reasons VES-14106 Section 508 - Edge: "Military Service / Future Discharge Date (FDD) / Other Explanation" focus moves to the end of the text window after each entry(letter) in the text box VES-14549 Fortify - The method addNewPersonScreen() in SearchAction.java can crash the program by dereferencing a null-pointer on line 492 VES-14550 Fortify - The method performPostQueryProcessing() in PersonSearchValueListAdapter.java can crash the program by dereferencing a null-pointer on line 87 VES-14662 Pending letters reject for missing gender VES-14679 60-day expired banner remains on enrolled record VES-14937 Period of Service (POS) is not being calculated correctly for VistA records even after the Military Service Data Sharing (MSDS) response is received VES-15055 "Uncaught Reference" error displays in the Console after adding an address in the Add a Person (AAP) screen VES-15103 The "AACLetter" export job is creating new enrollment records VES-15334 Updates to the Minimum Essential Coverage (MEC) period table are not being made Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ --------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- Additional Information: New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: Jira: Bug # Problem / Resolution: -------- --------------------- ES Production VES-15031 Problem: ESCC Quality Report for State No Full-Service VA needs to be modified. Resolution: ES is modified to relax State with No Full-Service Medical Facility eligibility (VCE N) rules to remove White River Junction VA Medical Center (VAMC) and mileage criteria for Veterans residing in New Hampshire. VES-15034 Problem: The Manual Override section in the ESCC Quality Report reports a cumulative total count of override records. Resolution: Modified the Manual Override section in the ESCC Quality Report to only report overrides created on the processing date. ES Sustainment VES-2961 Problem: AC-10 Concurrent Sessions - Security Control Violation. Resolution: Updated code to track user and session identifiers so that concurrent sessions can be invalidated and removed as necessary. VES-6025 Problem: The response from Veterans Benefits Administration (VBA) and eMIS queries when a Z07 message is being processed causes a database constraint error and fails to update the message. Resolution: Updated code so that the Z11 messages trigger with no error in the logs. VES-9560 Problem: ES is sending repeated DGEN email bulletins to sites when the record is in an ineligible status. Resolution: Updated code to add a check on Veteran indicator and previous enrollment status state so that duplicate bulletins are not sent. VES-9802 Problem: Push from VA Profile creates duplicate site of change in the site of change table. Resolution: Removed caching in "SiteOfChange.hbm" to avoid duplicate entries into the table. VES-10683 Problem: ES is sending non-primary station in the proxy add. Resolution: Corrected code logic to look for the primary facility. VES-11879 Problem: Duplicate barcodes on AAC letters causing incorrect mail status. Resolution: Updated code to match the Social Security Number (SSN) from the mailed file with the SSN in "com_mailing". VES-11892 Problem: Duplicate calls to Master Veteran Index (MVI) are occurring during searches from the ES user interface. Resolution: Updated code to prevent more than one set of calls to MVI during search actions. VES-12193 Problem: Financials Change History page does not reflect the change for the Means Test (MT) status. Resolution: Fixed the Financial Assessment sub-section to reflect the updated MT status. VES-13539 Problem: E&E service invalid schema restriction on enumeration: Source and Registration Only reasons. Resolution: Added the value of "OTHER" to the restriction on the field to avoid the schema validation failure. VES-14106 Problem: Section 508 - Edge: "Military Service / Future Discharge Date (FDD) / Other Explanation" focus moves to the end of the text window after each entry(letter) in the text box. Resolution: Fixed code so that the focus from the text window does not move until the user completes entering the text. VES-14549 Problem: Fortify - The method addNewPersonScreen() in SearchAction.java can crash the program by dereferencing a null-pointer on line 492. Resolution: Updated code to resolve the dereferenced null- pointer. VES-14550 Problem: Fortify - The method performPostQueryProcessing() in PersonSearchValueListAdapter.java can crash the program by dereferencing a null-pointer on line 87. Resolution: Updated code to resolve the dereferenced null- pointer. VES-14662 Problem: Pending letters reject for missing gender. Resolution: Removed validation of gender from the common validation package. VES-14679 Problem: 60-day expired banner remains on enrolled record. Resolution: Added a check on the enrollment status before displaying banner. VES-14937 Problem: Period of Service (POS) is not being calculated correctly for VistA records even after the Military Service Data Sharing (MSDS) response is received. Resolution: Fixed code so that ES correctly calculates POS after the MSDS response is received. VES-15055 Problem: "Uncaught Reference" error displays in the Console after adding an address in the Add a Person (AAP) screen. Resolution: Modified code so that the "Uncaught Reference" error no longer displays. VES-15103 Problem: The "AACLetter" export job is creating new enrollment records. Resolution: Analysis found that the letter trigger should remain as is; no code changes necessary. VES-15334 Problem: Updates to the Minimum Essential Coverage (MEC) period table are not being made. Resolution: DBA reviewed/updated the existing stored procedure to handle the MEC period table update. Test Sites: ----------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: -------------------------------------------------- Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at https://download.vista.domain.ext/index.html/SOFTWARE. Documentation Title File Name ------------------------------------------------------------ ES 5.17 Release Notes ES_5_17_RN.PDF ES 5.17 User Guide ES_5_17_UG.PDF Patch Installation: ES will be installed at the Austin Information Technology Center (AITC). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- ES will be installed at the AITC only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Back-Out/Roll Back Plan: ------------------------ N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : MAY 12, 2021 Completed By: Date Completed: AUG 23, 2021 Released By : Date Released : AUG 23, 2021 ============================================================================= Packman Mail Message: ===================== No routines included