============================================================================= Run Date: FEB 28, 2022 Designation: EAS*1*208 Package : EAS - ENROLLMENT APPLICATION SYSTEM Priority: Mandatory Version : 1 SEQ #180 Status: Released Compliance Date: FEB 28, 2022 ============================================================================= Subject: VHA ENROLLMENT SYSTEM (VES) 6.0 RELEASE Category: - Informational Description: ============ The purpose of this informational patch description is to announce the release of the Veterans Health Administration (VHA) Enrollment System (VES) 6.0. This release, developed in Java technology, contains Enrollment System Modernization (ESM) Phase 3 development and upgrade efforts. This release includes enhancements and defect fixes to support Electronic Health Record Modernization (EHRM), Claims Processing & Eligibility (CP&E), Enrollment System Community Care (ESCC) and VES Sustainment. VES 6.0 was successfully deployed on Saturday, February 26, 2022. The following functionality is updated in this VES 6.0 release: ESM: 1. VES is updated to support demographic data integration with VA Profile (VA Profile is to become the authoritative source for demographic data). a. VES will send updates to VA Profile when demographic data for Ethnicity, Race, Religion or Marital Status is added, updated or deleted in VES. b. Demographics messages sent to VA Profile are viewable on the VA Profile Messages screen. c. VES now allows editing of the Benefit Applied For, Race, Ethnicity and Religion fields on the Identity Traits and Personal tabs on the Demographics screen. (Those fields were previously editable only when in Add A Person (AAP) and became view-only after registration was completed.) d. VES shares demographic information with Veterans Health Information Systems and Technology Architecture (VistA) via Health Level 7 (HL7) messaging; VES populates the Race and Ethnicity fields with DECLINED TO ANSWER when the value exists in VES and is set to null or deleted in VistA. 2. VES is updated to add four new Self-Reported Registration Only (SRRO) Reasons: 4th Mission, Clinical Evaluation, HUD-VASH and Immunizations. a. The new SRRO reasons are shared with VistA via HL7 messaging. b. The new SRRO reasons are described in the Help Text and are displayed in the dropdown in VES. NOTE: The Veteran Indicator must be "Yes" to select "Clinical Evaluation" as the Self-Reported Registration Only Reason. 3. The following minor user interface updates are included with VES 6.0: a. The subtab order under the Demographics tab is changed so that the Addresses subtab comes before the Associates subtab. b. After AAP, "Application Signature Date" and "Application Method" are displayed, in editable mode, on the Enrollment tab. c. After AAP, under the Enrollment tab's History view, the fields "Application Signature Date" and "Application Method" are displayed between the "Application Date" and "Enrollment Status" fields. EHRM: 1. VES is enhanced to provide a defined list of values for the user to choose from (instead of a free-text field) when adding or updating the relationship for one of the Next of Kin (NOK), Emergency Contact (EC) or Designee roles. This will ensure the relationships in VES and VistA match standardized values that the DoD's Defense Manpower Data Center (DMDC) supports and shares across the VA and DoD. a. The database is modified to include a new standardized field to capture relationship information; the new field is displayed to users as "Relation Type" and limits the types of relationships for NOK, EC, and Designee to the following list of acceptable values: i. BROTHER ii. CHILD-IN-LAW iii. DAUGHTER iv. EXTENDED FAMILY MEMBER v. FATHER vi. GRANDCHILD vii. HUSBAND viii. MOTHER ix. NIECE/NEPHEW x. SISTER xi. SON xii. STEPCHILD xiii. UNRELATED FRIEND xiv. WARD xv. WIFE b. The Demographics > Associates > Add Associate and Demographics > Associates > Update Associates screens are modified to support the standardized types of relationships. VES displays UNRELATED FRIEND as "UNRELATED FRIEND/OTHER" on the drop-down list. i. When a user adds a new person and includes NOK, EC or Designee during registration, the system auto-populates the existing Relationship fields on the Demographics > Associates > Add Associates screen and allows the user to update them before saving. ii. When a user updates the patient's NOK, EC or Designee, VES auto- populates the previously free-text field on the Demographics > Associates > Update Associates screen and allows the user to update it before saving. 2. In order to support billing activities in the Cerner system, VES is updated to store and display two new and two revised VHA Profiles (VHAPs). a. The VHAPs are displayed on the (Reference > VHA Profiles) and (Person Search > Eligibility > VHA Profiles) screens. i. Active Duty (AD) - NEW ii. Joint Incentive Fund (JIF) - NEW iii. VA DoD Sharing Medical Resources (SHAGR) - REVISED iv. TRICARE (TRI) - REVISED b. VES will share the new and revised VHAPs with VistA via HL7 messaging. CP&E: ES is updated to store and display two new and four revised VHAPs. **NOTE: These VHAPs will not be assigned until the CP&E users start using VES.** 1. Camp Lejeune Family (CL) - NEW 2. CHAMPVA Caregiver (CHAMPVACG) - NEW 3. CHAMPVA Standard (CHAMPVA) (Note: This VHAP includes CHAMPVA Foreign) - REVISED 4. Beneficiary Spina Bifida (SB) - REVISED 5. Beneficiary Children of Women of Vietnam Veterans (CWVV) - REVISED 6. Veteran Foreign Medical Program (FMP) - REVISED VES Sustainment Defect Fixes: VES-11850 The Financial > Add Dependent page should display (mm/dd/yyyy) date format next to the Inactive Date text box VES-13054 When processing financial information, the system displays a 404 error after a dependent (child) social security number (SSN) is clicked VES-13815 VES sends an "explicit" add to Master Person Index (MPI) during a search VES-14295 There is an exception in the VA Profile contact inbound process VES-15315 Online Help "?" is not displayed when the Document Management tab is selected VES-16273 Fortify: Cross-Site Scripting - Persistent (531 Issues) The method _jspService() in a file sends unvalidated data to a web browser on line # VES-16274 Fortify: Cross-Site Scripting - Reflected (1305 issues) The method _jspService() in changePassword.jsp sends unvalidated data to a web browser on line 51 VES-17452 An outbound message is not triggered to VA Profile from the date of death flow VES-18255 The Recalculate Veterans Choice Eligibility (VCE) job is spamming MPI calls VES-18337 The Web Service Description Language (WSDL) is missing values in enumeration restriction VES-18397 The legacy batch process needs to be cleaned up VES-20063 Log4j needs to be upgraded to version 2.17.1 Patch Components: ----------------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ --------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- Additional Information: New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: Jira: Bug # Problem / Resolution: -------- --------------------- VES-11850 Problem: The Financial > Add Dependent page should display (mm/dd/yyyy) date format next to the Inactive Date text box. Resolution: Added date format next to Inactive Date text box. VES-13054 Problem: When processing financial information, the system displays a 404 error after a dependent (child) SSN is clicked. Resolution: Fixed invalid path on Financial Details screen when multiple children are added. VES-13815 Problem: VES sends an "explicit" add to Master Person Index (MPI) during a search. Resolution: Set explicit add to "false" when no result is found on a search. VES-14295 Problem: There is an exception in the VA Profile contact inbound process. Resolution: Updated code to fix the exception. VES-15315 Problem: Online Help "?" is not displayed when the Document Management tab is selected. Resolution: Updated code to properly display the "?" for Online Help. VES-16273 Problem: Fortify: Cross-Site Scripting - Persistent (531 Issues) The method _jspService() in a file sends unvalidated data to a web browser on line #. Resolution: Analysis found that VES filters and code correctly handle the data. VES-16274 Problem: Fortify: Cross-Site Scripting - Reflected (1305 issues) The method _jspService() in changePassword.jsp sends unvalidated data to a web browser on line 51. Resolution: Updated code to strip the unvalidated data. VES-17452 Problem: An outbound message is not triggered to VA Profile from the date of death flow. Resolution: Added a wrapper method, which triggers the outbound message to VA Profile, to the code. VES-18255 Problem: The Recalculate Veterans Choice Eligibility job is spamming MPI calls. Resolution: Updated code to send the existing traits to MPI, which reduces the calls by one for each site. VES-18337 Problem: The Web Service Description Language is missing values in enumeration restriction. Resolution: Added the missing enumerations. VES-18397 Problem: The legacy batch process needs to be cleaned up. Resolution: Cleaned up the legacy batch process. VES-20063 Problem: Log4j needs to be upgraded to version 2.17.1. Resolution: Updated Log4j for the Veterans Affairs/Department of Defense Identity Repository (VADIR) database. Test Sites: ----------- Health Eligibility Center (HEC) Software and Documentation Retrieval Instructions: -------------------------------------------------- Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at https://download.vista.domain.ext/index.html/SOFTWARE. Documentation Title File Name ------------------------------------------------------------ VES 6.0 Release Notes VES_6_0_RN.PDF VES 6.0 User Guide VES_6_0_UG.PDF Patch Installation: ES will be installed at Amazon Web Services (AWS). ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- ES will be installed at AWS only. ****** This is an informational patch ONLY. ****** ****** There is NO install to be done by sites. ****** Post-Installation Instructions: ------------------------------- N/A Back-Out/Roll Back Plan: ------------------------ N/A Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : OCT 19, 2021 Completed By: Date Completed: FEB 28, 2022 Released By : Date Released : FEB 28, 2022 ============================================================================= Packman Mail Message: ===================== No routines included