$TXT Created by at VIPDEV11.AAC.DOMAIN.EXT (KIDS) on Monday, 11/27/17 at 13:24 ============================================================================= Run Date: MAR 08, 2018 Designation: GMRC*3*89 Package : GMRC - CONSULT/REQUEST TRACKING Priority: Mandatory Version : 3 SEQ #81 Status: Released Compliance Date: APR 08, 2018 ============================================================================= Associated patches: (v)GMRC*3*28 <<= must be installed BEFORE `GMRC*3*89' (v)GMRC*3*82 <<= must be installed BEFORE `GMRC*3*89' Subject: EPIP GMRC REMEDIATION 1.0 Category: - Routine - Data Dictionary - Print Template - Other - Input Template - Enhancement (Mandatory) Description: ============ GMRC*3.0*89 provides the following enhancements to VistA: - Improves the process of managing pending consults by providing a Consult Closure Tool that identifies consult requests that are incorrectly left in Pending status and efficiently closes out those consults. Current VistA tools provide lists of patients with pending consults, but do not provide the ability to act on those lists directly. The use of non-consult class Text Integration Utility (TIU) notes, duplicate consult requests, and other workaround options to close out consult requests leads to errors in consult completion rates and creates redundant work during consult clean-up actions. Currently, the 'administrative completion' option in the Computerized Patient Record System (CPRS) is the only method for closing out completed consults with incorrect note titles. This modification adds a new option [GMRC CONSULT CLOSURE TOOL] to the VistA Consult Management [GMRC MGR] menu. The Consult Closure Tool menu provides Edit Configuration and Run Configuration options. The Edit Configuration option is used to create or edit a consult closure Configuration for a specified CPRS Team. The Configuration consists of search parameters-including Clinic, Procedure, Service, and Order Item-to be used in finding pending consults, as well as a list of existing TIU notes to be used to close out the consults. The Run Configuration option can then be used to: 1.) generate a printed list of patients with pending consults that meet the parameters specified in the Configuration and populate the Team list in CPRS, or 2.) immediately resolve and close each of the pending consults by selecting a TIU note to associate with it. - Provides a veteran's cell phone number and age (from the PATIENT file (#2)) on the Consultation Form (SF-513) in CPRS. Many veterans do not have a home phone number, so a cell phone number is vital information if it is the primary contact number. Printing a veteran's age on the form eliminates the chance of a math error being made by the provider when considering treatment options that are reliant on age. -Enables a Consultation Form (SF-513) to be simultaneously printed to printers at two different locations by adding a SECONDARY PRINTER field (#689) to the REQUEST SERVICES file (#123.5) using the input template [GMRC SETUP REQUEST SERVICE]. The modification allows both services to be notified of a new consult at the same time, allowing representatives at both locations to begin their reviews concurrently. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- REQUEST SERVICES SECONDARY PRINTER (689) NEW (123.5) GMRC CONSULT MAPPING NAME (.01) NEW (123.033) INACTIVE( .02) NEW CPRS TEAM (.03 ) NEW DAYS CONS->APPT (.04) NEW DAYS APPT->NOTE (.05) NEW STOP CODE (.06) NEW CONSULTS SERVICE (MULTIPLE) (1000) NEW CONSULTS PROCEDURE (MULTIPLE) (2000) NEW CONSULTS ORDER ITEM (MULTIPLE)(3000) NEW CONSULTS CLIN PROC (MULTIPLE)(4000) NEW CLINICS (MULTIPLE)(5000) NEW CONSULTS TITLES (MULTIPLE)(6000) NEW Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- GMRC MAIN 123.033 NEW Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A N/A Options Associated Option Name TYPE New/Modified/Deleted ----------- ---- -------------------- GMRC CONSULT CLOSURE TOOL MENU NEW GMRC CONSULT CLOSE TOOL EDT MENU NEW GMRC CONSULT CLOSE TOOL INQ MENU NEW GMRC CONSULT CLOSE TOOL RUN MENU NEW Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- GMRC CONSULT MAPPING PRINT GMRC CONSULT MAPPING NEW (123.033) GMRC SETUP REQUEST INPUT REQUEST SERVICES MODIFIED SERVICE (123.5) Additional Information: --------------------------- N/A New Service Requests (NSRs): ---------------------------- NSR20080312 Post-HOC Consult/Closure Note Association Tool NSR20151005 Print Veterans Cell Phone Number and Age on Consult Form NSR20151002 Secondary Consult Service Printers Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- Problem: ------- N/A Resolution: ---------- N/A Test Sites: ---------- Michael E. DeBakey VA Medical Center, Houston, Texas (VAMC) Milwaukee VA Medical Center, Milwaukee, Wisconsin (VAMC) San Francisco VA Health Care System, San Francisco, California (VAHCS) Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a host file and/or documentation describing the new functionality introduced by this patch are available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found in the VA Software Documentation Library (VDL) at: http://www4.domain.ext/vdl/. Title File Name FTP Mode -------------------------------------------------------------------------- Consult/Request Tracking Technical Manual constm.doc Binary Consult/Request Tracking Technical Manual constm.pdf Binary Consult/Request Tracking User Manual consum.doc Binary Consult/Request Tracking User Manual consum.pdf Binary Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- Review the Pre-Installation Instructions provided before beginning installation of the patch. Pre-Installation Instructions: ------------------------------ This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Installation Instructions: -------------------------- To install the patch: 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System (KIDS) menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME, enter the patch number GMRC*3.0*89. a. Verify Checksums in Transport Global - This option will help ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will enable viewing the components of the KIDS build. c. Compare Transport Global to Current System - This option will enable viewing all changes that will be made when this patch is installed. It compares all components of this patch (routines, data dictionaries, templates, etc.). d. Back up a Transport Global - This option will create a backup message of any routines exported with this patch. It will not back up any other changes such as data dictionaries or templates. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', press . 6. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', press . 7. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', press . 8. If prompted 'Delay install (Minutes): (0-60): 0//', press . 9. If prompted 'Enter the Device you want to print the Install messages. You can queue the install by enter a 'Q' at the device prompt. Enter a '^' to abort the install. DEVICE: HOME// HOME (CRT)', press . Post-Installation Instructions: ------------------------------- N/A Backout Procedure: ------------------ Backout of this patch will be performed only with the concurrence and participation of the appropriate VA site/region personnel. The decision to back out the patch will be a joint decision between VA site/region personnel and other appropriate VA personnel. To back out the patch: 1. Restore the GMRCP5D and GMRCUTL1 routines using the Transport Global Backup message created in the Installation Instructions section, step 3.d. 2. Delete the following new .INT routines: GMRCCA, GMRCCB, GMRCCC, GMRCCD, GMRCCX, GMRCCY, and GMRCUTL2. 3. Delete the new SECONDARY PRINTER field (#689) in the REQUEST SERVICES file (#123.5). 4. Delete the new GMRC CONSULT MAPPING file (#123.033). 5. Delete the new form GMRC MAIN from file #123.033. 6. Delete the menu option GMRC CONSULT CLOSURE TOOL. 7. Delete the menu option GMRC CONSULT CLOSE TOOL EDT. 8. Delete the menu option GMRC CONSULT CLOSE TOOL INQ. 9. Delete the menu option GMRC CONSULT CLOSE TOOL RUN. 10. Delete Print template GMRC CONSULT MAPPING. 11. Remove SECONDARY PRINTER from Input template GMRC SETUP REQUEST SERVICE in file #123.5. Validation of Backout Procedure: -------------------------------- The Backout procedure can be verified by printing the first two lines of the GMRC routines contained in this patch using the option First Line Routine Print [XU FIRST LINE PRINT]. Once the GMRC routines have been backed out, the first two lines of the routines will no longer contain the designation of patch GMRC*3.0*89 on line 2 in the patch list section. To ensure complete backout of the patch: 1. Inquire into the REQUEST SERVICES file (#123.5) to verify that the SECONDARY PRINTER field (#689) does not exist. Inquire into the GMRC CONSULT MAPPING file (#123.033) to verify the file does not exist. 2. Attempt to run all the GMRC CONSULT OPTIONS to verify that they do not exist. 3. Attempt to edit the Print template GMRC CONSULT MAPPING to verify that it does not exist. 4. View the GMRC SETUP REQUEST SERVICE Input template in file #123.5 to verify that the SECONDARY PRINTER field is not available. Routine Information: ==================== The second line of each of these routines now looks like: ;;3.0;CONSULT/REQUEST TRACKING;**[Patch List]**;DEC 27, 1997;Build 62 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: GMRCCA Before: n/a After: B44932985 **89** Routine Name: GMRCCB Before: n/a After: B82765732 **89** Routine Name: GMRCCC Before: n/a After: B65555262 **89** Routine Name: GMRCCD Before: n/a After: B84857854 **89** Routine Name: GMRCCX Before: n/a After: B8358463 **89** Routine Name: GMRCCY Before: n/a After: B68601290 **89** Routine Name: GMRCP5D Before: B71343010 After: B75434506 **4,12,15,22,29,35,38,61,65, 66,82,89** Routine Name: GMRCUTL1 Before: B13626178 After: B14006176 **1,4,12,15,21,17,28,89** Routine Name: GMRCUTL2 Before: n/a After: B1531525 **89** ============================================================================= User Information: Entered By : Date Entered : OCT 17, 2016 Completed By: Date Completed: MAR 08, 2018 Released By : Date Released : MAR 08, 2018 ============================================================================= Packman Mail Message: ===================== $END TXT