$TXT Created by VISTA-LOAD-AITC-1.AAC.DOMAIN.EXT (KIDS) on Thursday, 04/12/18 at 13:23 ============================================================================= Run Date: OCT 05, 2018 Designation: GMRC*3*99 Package : GMRC - CONSULT/REQUEST TRACKING Priority: Mandatory Version : 3 SEQ #90 Status: Released Compliance Date: NOV 05, 2018 ============================================================================= Subject: Community Care Referrals and Authorizations Category: - Routine Description: ============ Associated patches: (v)GMRC*3.0*75 <<= must be installed (v)GMRC*3.0*85 <<= must be installed (v)GMRC*3.0*96 <<= must be installed HealthShare Referral Manager (HSRM) is an enterprise-wide system in support of community care used by facility community care staff to generate referrals and authorizations for Veterans receiving care in the community. Clinical and Department of Veterans Affairs (VA) community care staff located at VA medical centers, outpatient clinics, community-based outpatient clinics, and Veterans Integrated Service Network offices use this solution to enhance Veteran access to care. HSRM is an integral component of the community care information technology (IT) architecture that allows Veterans to receive care from community providers. HSRM allows VA to transition from what is currently a largely manual process to a more streamlined process that generates standardized referrals and authorizations according to clinical and business rules. HSRM supports clinical and administrative processes expected to: Seamlessly provide eligible Veterans with prompt referrals to a community provider of their choice Provide community providers with referrals and authorizations consistent with industry standards Decrease the administrative burden on VA clinical and facility community care staff members by establishing clinical and business pathways that reflect best practices, consistent outcomes, and reduced turnaround times, along with a solution that automates those pathways Facilitate communication between facility community care staff and community providers via a unified platform that enables the secure exchange of medical information VistA patch GMRC*3.0*99 delivers capability to transmit Community Care consult messages from Computerized Patient Record System (CPRS) as an HL7 message to HSRM. Patch Components: ----------------- N/A Bulletins: --------- N/A Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A HL7 Links: --------- GMRCCCRA Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- New: GMRCCCRA NOTIFICATIONS will send messages to the devops.ccra@domain.ext distribution list in the event problems are detected with sending messages. Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- New: GMRC CCRA REF-I12 CLIENT GMRC CCRA REF-I13 CLIENT GMRC CCRA REF-I14 CLIENT GMRC CCRA-HSRM REF-I12 SERVER GMRC CCRA-HSRM REF-I13 SERVER GMRC CCRA-HSRM REF-I14 SERVER GMRC CONSULTS TO CCRA Modified: GMRC EVSEND OR - Added the GMRC CONSULTS TO CCRA Protocol Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: N/A New Service Requests (NSRs): ---------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- N/A Problem: -------- N/A Resolution: ----------- N/A Test Sites: ---------- Lebanon, PA Philadelphia, PA Togus, MA Documentation Retrieval Instructions: ------------------------------------ Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www.domain.ext/vdl/ . Title File Name SFTP Mode -------------------------------------------------------------------------- Community Care Referral and CCRA_PATCH_99_TECHNICAL_MANUAL.PDF Binary Authorization Patch 99 Technical Manual Consult/Request Tracking constm.pdf or constm.doc Binary Technical Manual Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software is distributed by PackMan. Backout and rollback Procedure: ------------------------------- This patch consists of routines and HL7 Logical Link and HL7 Application Parameters and HL7 Protocols. The routines installed by this patch are new routines. There are no changes to existing routines. If a backout or rollback is required, the site HL7 management team can stop the HL7 Link, GMRCCCRA. Stopping the GMRCCCRA HL7 Logical Link will stop sending messages to the GMRC CCRA HealthShare server. Pre/Post Installation Overview: ------------------------------- N/A Pre-Installation Instructions: ------------------------------ N/A Patch Installation: ------------------ Setup/Configuration Instructions: --------------------------------- These steps can be completed with users on the system. This should take less than 15 minutes to configure. NOTE: Patches GMRC*3.0*75, GMRC*3.0*85, and GMRC*3.0*96 must be installed in order to install this patch. This patch should take less than 15 minutes to install. The IP address, port, and DNS name for the HealthShare Server will be provided when HealthShare Referral Manager is connected to the site. If you have not been provided this information by the implementation manager you are instructed to enter the following: IP address: 0.0.0.0 Port Number: 0000 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the KIDS Menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME, enter GMRC*3.0*99. a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as Data Dictionaries (DDs) or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and when prompted for the INSTALL NAME, enter GMRC*3.0*99. 5. At the prompt, "Enter the Coordinator for Mail Group 'GMRCCCRA NOTIFICATIONS:", enter the name of person responsible for populating this mail group with users. This VistA Mail Group will receive notifications when problems occur with transmitting consults. 6. At the prompt, "Enter the IP address for the HealthShare server", enter the IP address for the HealthShare server you will send the NON-VA Consults to. The IP address and Port for the HealthShare Server will be provided when HealthShare Referral Manager is connected to the site. If you have not been provided this information by the implementation manager you are instructed to enter the following: IP address: 0.0.0.0 Port Number: 0000 7. At the prompt, "Enter the Port for the HealthShare server:", enter the port the HealthShare server is listening on. 8. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//' respond NO. 9. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 10. If prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" respond NO. 11. If prompted "Delay Install (Minutes): (0 - 60): 0//" respond 0. Sample Install: --------------- Select Installation Option: INstall Package(s) Select INSTALL NAME: GMRC*3.0*99 3/23/18@10:29:59 => GMRC*3.0*99 This Distribution was loaded on Mar 23, 2018@10:29:59 with header of GMRC*3.0*99 It consisted of the following Install(s): GMRC*3.0*99 Checking Install for Package GMRC*3.0*99 Install Questions for GMRC*3.0*99 Enter the Coordinator for Mail Group 'GMRCCCRA NOTIFICATIONS': XXXX,XXX Enter the IP address for the HealthShare Server: 0.0.0.0 Enter the Port for the HealthShare server: 0000 Want KIDS to INHIBIT LOGONs during the install? NO// Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO// Enter the Device you want to print the Install messages. You can queue the install by enter a 'Q' at the device prompt. Enter a '^' to abort the install. DEVICE: HOME// HOME (CRT) Routine Information: ==================== The second line of each of these routines now looks like: ;;3.0;CONSULT/REQUEST TRACKING;**[Patch List]**;DEC 27, 1997;Build 29 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: GMRCACMT Before: B28819867 After: B30071022 **4,14,18,20,22,29,35,47,55,75,99** Routine Name: GMRCCCRA Before: n/a After:B153139098 **99** Routine Name: GMRCGUIB Before: B54784294 After: B56103789 **4,12,18,20,17,22,29,30,35, 45,53,55,64,46,75,86,90,91,99** Routine Name: GMRCP99 Before: n/a After: B10948260 **99** ============================================================================= User Information: Entered By : Date Entered : DEC 18, 2017 Completed By: Date Completed: OCT 04, 2018 Released By : Date Released : OCT 05, 2018 ============================================================================= Packman Mail Message: ===================== $END TXT