$TXT Created by HARTLEY,PETER at MNTDEM.FO-ALBANY.MED.VA.GOV (KIDS) on Tuesday, 12/06/11 at 17:24 ============================================================================= Run Date: JAN 12, 2012 Designation: IB*2*451 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #429 Status: Released Compliance Date: FEB 12, 2012 ============================================================================= Associated patches: (v)IB*2*133 <<= must be installed BEFORE `IB*2*451' (v)IB*2*227 <<= must be installed BEFORE `IB*2*451' (v)IB*2*356 <<= must be installed BEFORE `IB*2*451' (v)IB*2*384 <<= must be installed BEFORE `IB*2*451' (v)IB*2*431 <<= must be installed BEFORE `IB*2*451' (v)IB*2*433 <<= must be installed BEFORE `IB*2*451' Subject: EPAYMENTS II ENHANCEMENTS Category: - Enhancement (Mandatory) - Data Dictionary - Routine - Other Description: ============ ******************************************************************* * * * IB*2*451 must be installed prior to installing PRCA*4.5*276 * * * ******************************************************************* The Chief Business Office (CBO) in the Veterans Health Administration (VHA), requested enhancements to the Integrated Billing (IB) system software in order to augment payment processing efficiencies at individual VA Medical Center accounts. The changes distributed with this patch affect reporting options used daily in the delivery of benefits and services provided to the patient population. Improvements to management reporting and additional automation of business process will support VHA performance measures and compliance policies to ensure fiscal accuracy and accountability. The project has two patches (PRCA*4.5*276 and IB*2*451), which are being released in the Kernel Installation and Distribution System (KIDS) using single build distributions. APPLICATION/VERSION PATCH ---------------------------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*276 INTEGRATED BILLING (IB) V. 2.0 IB*2*451 Changes made to the INTEGRATED BILLING application and installation steps are described below. See PRCA*4.5*276 for changes made to the ACCOUNTS RECEIVABLE application. Changes on Third Party Joint Inquiry (TPJI) ------------------------------------------- The Integrated Billing application has been enhanced to display the Trace Number and ERA (Electronic Remittance Advice) Number on the TPJI screen when viewing the Electronic Explanation of Benefits (EEOB). This change is applicable to the option Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY]. Changes on the EDI Lockbox Menu ------------------------------- The new option EEOB Move/Copy [RCDPE EEOB MOVE/COPY], which is part of the EDI (Electronic Data Interchange) Lockbox menu [RCDPE EDI LOCKBOX MENU], provides new functionality to enable the user to move an EEOB to another claim, and to copy an EEOB and clone it to several claims. The routine IBCEOB4 is being released to support this new functionality in Accounts Receivable. Changes on Bill Charges Screen of TPJI -------------------------------------- The screen Bill Charges found in the option Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] which is shared with Accounts Receivable has been enhanced to display the following new fields from the Explanation of Benefits (EOB) file (#361.1) as a result of a move or copy of a claim: DATE/TIME EOB MOVED EOB MOVE/COPY BY MOVE/COPY REASON ORIGINAL BILL NUMBER OTHER CLAIM NUMBERS (multiple) Additionally, the Accounts Receivable and Integrated Billing systems have been enhanced to display the details of the Move or Copy transaction within the following screen options: Bill Charges screen of TPJI Comment History screen of TPJI View/Print EEOB screen of the EEOB Worklist View/Print ERA screen of the EEOB Worklist Changes on Individual Report Options ------------------------------------ Modifications are made to Integrated Billing report options that will show the character '%' next to the bill number to indicate that there is a payment in the Explanation of Benefits file (#361.1). The following report options are modified by this patch: First Party Follow-Up Report [IBJD FOLLOW-UP FIRST PARTY] List All Bills For a Patient [IB LIST ALL BILLS FOR PAT] Insurance Payment Trend Report [IB OUTPUT TREND REPORT] Bill Charges [IBJ THIRD PARTY JOINT INQUIRY] Third Party Active Bills [IBJ THIRD PARTY JOINT INQUIRY] Third Party Inactive Bills [IBJ THIRD PARTY JOINT INQUIRY] Third Party Follow-Up Report [IBJD FOLLOW-UP THIRD PARTY] The new fields listed in the Patch Components section will support two new options in the ACCOUNTS RECEIVABLE (PRCA) package. Please see PRCA*4.5*276 for additional information. Patch Components ================ Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- EXPLANATION OF BENEFITS DATE/TIME EOB MOVED New (#361.1101) (#.01) EOB MOVE/COPY BY New (#.02) MOVE/COPY REASON New (#.03) ORIGINAL BILL NUMBER New (#.04) MOVE/COPY EVENT New (#.05) OTHER CLAIM NUMBERS New (#.06) Templates, List Associated: Template Name Type New/Modified/Deleted ------------- ---- -------------------- IBJT ACTIVE LIST PROTOCOL Modified IBJT INACTIVE LIST PROTOCOL Modified New Service Requests (NSRs) ---------------------------- 20090217 - ePayments Enhancements FY2010 Remedy Ticket(s) & Overview --------------------------- There are no Remedy tickets associated with this patch. Test Sites: ----------- Birmingham Louisville Martinsburg Milwaukee New Jersey HCS Richmond Documentation Retrieval Instructions ------------------------------------ Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to FTP the files from ftp://download.vista.med.va.gov/. This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov Documentation can also be found on the VA Software Documentation Library at: http://www4.va.gov/vdl/ Title File Name FTP Mode -------------------------------------------------------------------------- ePayments User Guide EPAYMENTS_USER_GUIDE_EDI_ Binary (EDI Lockbox) LOCKBOX_R0112.PDF IB ePayments II Release Notes/ IB_2_0_P451_RN.PDF Binary Installation Guide (IB*2.0*451) IB Technical Manual/Security IB_2_0_TM_R0112.PDF Binary Guide (IB*2.0*451) Patch Installation: Installation Instructions ------------------------- Integrated Billing users should not be on the system while this patch is being installed. This patch should take less than 5 minutes to install. Make sure all Integrated Billing users are logged off the system and disable the following menu options: First Party Follow-Up Report [IBJD FOLLOW-UP FIRST PARTY] List All Bills For a Patient [IB LIST ALL BILLS FOR PAT] Insurance Payment Trend Report [IB OUTPUT TREND REPORT] Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following option. When prompted for the INSTALL enter the patch # IB*2*451: a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//' answer NO if this is done as a nightly job 6. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//' answer NO 7. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//' answer YES 8. Enter options you wish to mark as 'Out Of Order': enter the following First Party Follow-Up Report [IBJD FOLLOW-UP FIRST PARTY] List All Bills For a Patient [IB LIST ALL BILLS FOR PAT] Insurance Payment Trend Report [IB OUTPUT TREND REPORT] Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] 9. Enter protocols you wish to mark as 'Out Of Order': press RETURN 10. Delay Install (Minutes): (0-60): 0// press RETURN Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;INTEGRATED BILLING;**[Patch List]**;21-MAR-1994;Build 47 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IBCECSA6 Before:B133569108 After:B167601727 **137,135,155,417,431,451** Routine Name: IBCEOB4 Before: n/a After: B17512247 **451** Routine Name: IBJDF11 Before: B25856262 After: B27610057 **69,80,118,128,204,205,227,451** Routine Name: IBJDF41 Before: B65120113 After: B92006724 **123,159,204,356,451** Routine Name: IBJTBA1 Before: B27347491 After: B50433175 **135,265,155,349,417,451** Routine Name: IBJTCA Before: B2171336 After: B2378826 **39,137,451** Routine Name: IBJTLA Before: B3799584 After: B3871013 **39,61,153,451** Routine Name: IBJTLA1 Before: B7038251 After: B10714466 **39,80,61,51,153,137,183,276,451** Routine Name: IBJTLB Before: B2542739 After: B2602328 **39,61,153,451** Routine Name: IBJTLB1 Before: B10448877 After: B11067077 **39,80,61,137,276,451** Routine Name: IBJTU1 Before: B6991546 After: B7894877 **39,80,276,451** Routine Name: IBOA31 Before: B15589530 After: B19354784 **95,199,433,451** Routine Name: IBOA32 Before: B6792943 After: B7690123 **7,95,347,433,451** Routine Name: IBOTR2 Before: B17329987 After: B18730525 **21,42,52,80,100,118,128,451** Routine list of preceding patches: 227, 276, 356, 431, 433 ============================================================================= User Information: Entered By : NULL,RODGER Date Entered : FEB 25, 2011 Completed By: TORRANCE,LORI Date Completed: DEC 19, 2011 Released By : GROOMS,CARMEN L Date Released : JAN 12, 2012 ============================================================================= Packman Mail Message: ===================== $END TXT