$TXT Created by LORD,Brian S.(Henry at DEVVJJ.FO-ALBANY.DOMAIN.EXT (KIDS) on Wednesday, 11/06/13 at 15:32 ============================================================================= Run Date: DEC 10, 2013 Designation: IB*2*499 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #462 Status: Released Compliance Date: JAN 10, 2014 ============================================================================= Associated patches: (v)FB*3.5*146 <<= must be installed BEFORE `IB*2*499' Subject: IB NEWBORN CLAIMS ENHANCEMENT Category: - Other - Data Dictionary Description: ============ ***NOTICE*** Users should be made aware that processing of Newborn claims must ONLY be entered in VistA. No entry in FBCS should be performed. *********** This patch, along with DG*5.3*867 and FB*3.5*146, is being released as a bundle, and all three will be automatically installed in the correct order. This patch has enhancements that extend the capabilities of the Veterans Health Information Systems and Technology Architecture (VistA) Patient Registration system (DG), Fee Basis System (FB), and Integrated Billing (IB). Below is a list of all the applications involved in this project along with their patch number: APPLICATION/VERSION PATCH --------------------------------------------------------------- PATIENT REGISTRATION (DG) V 5.3 DG*5.3*867 FEE BASIS (FB) V 3.5 FB*3.5*146 INTEGRATED BILLING (IB) 2.0 IB*2.0*499 The patches (DG*5.3*867, FB*3.5*146, and IB*2.0*499) are being released in the Kernel Installation and Distribution System (KIDS) multi-build distribution NEWBORN DG FB IB BUNDLE 1.0. The purpose of the Caregivers: Newborn Claims Processing Enhancement Project is to enhance VistA Fee Basis application in support of compliance with Public Law 111-163, the Caregiver and Veterans Omnibus Health Services Act of 2010. This law makes changes to sections of Title 38, United States Code to furnish health care services to a newborn child of a Woman Veteran who is receiving maternity care furnished by the Department of Veterans Affairs (VA) for not more than seven days after the birth of the child. The scope of these enhancements is to capture information on healthcare services provided to newborn children of Women Veterans. Affected functions include eligibility determination, enrollment and registration, documentation of referrals and authorization for care, claims processing, and payment. Only modification to the Fee Basis (FB) and the Registration (DG) packages are necessary to meet the requirements of this enhancement. The Integrated Billing (IB) Patch is included to provide required data for the Fee Basis install to reference. The primary purpose of this enhancement is to allow the Electronic Filing of Newborn claims. Functional Description ------------------------------ The following features and functions have been added to the Fee Basis workflow process applying to both Civil Hospital and Medical Fee: 1. A new Patient Type of NEWBORN OF VETERAN has been added to the TYPE OF PATIENT file (#391). This new selection will be available on Registration Screen <7>. 2. A sponsor is required for all Newborns determined by having the DOB less than one (1) year from the present date. An inconsistency check has been added to check the presence of a sponsor. If an inconsistency is found the inconsistency check will prompt the user to return to Screen <15> in registration to enter a Sponsor. 3. All Sponsors for Newborns must be listed as eligible for care. An inconsistency check will check the status of the Sponsors Eligibility. The check will trigger if the Sponsor has no Eligibility status. All other statuses (i.e. Pending Verification, Verified, and Pending Re-verification) are acceptable. 4. Fee Authorization dates associated with Newborns have checks in place to not allow Authorization dates that fall outside the accepted range of Newborn Authorization. The range is DOB to DOB+7. The system will warn the user and not accept an Authorization date that falls outside the appropriate range for a Newborn. 5. When a Veteran Mother of a Sponsored Newborn is reviewed in the Registration screens, Screen <15> will display the Newborn(s), with the additional header of "Sponsored Newborn". 6. The FAMILY PREFIX "NB Newborn of Vet" has been added to the Help text in the FAMILY PREFIX field (#.03) in the SPONSOR RELATIONSHIP file (#355.81) 7. "NON-VA FOR FEMALE VET+NEWBORN 17.38" was added to the VA ADMITTING REGULATION file (#43.4). This new Admitting Regulation is available when editing the 7078. 8. The following default values were added when entering a Newborn with a date of birth of less than one (1) year from present date. Defaults will only be assigned when specified screens are accessed during the registration process: PATIENT DATA, SCREEN <2> Marital field is defaulted to NEVER MARRIED. APPLICANT/SPOUSE EMPLOYMENT DATA, SCREEN <4> Status field is defaulted to NOT EMPLOYED. FAMILY DEMOGRAPHIC DATA, SCREEN <8> Married Last Year field is defaulted to NO. Patch Components ================ Files & Fields Associated: File Name (#) Field Name (#) New/Modified/Deleted ------------- -------------- ----------------- SPONSOR RELATIONSHIP (#355.81) FAMILY PREFIX (#.03) Modified help text ***File not included in the FILE LIST. Help text modified by post-install routine ^IB499PO. Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (#) New/Modified/Deleted ------------- ---- ------------- -------------------- Additional Information: New Service Requests (NSRs): ----------------------------- NSR 20100901 Patient Safety Issues (PSIs): ------------------------------ N/A Remedy Ticket(s) & Overviews: ----------------------------- N/A Test Sites: ----------- LEXINGTON PUGET SOUND Documentation Retrieval Instructions: ------------------------------------- Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to FTP the files from ftp://download.vista.domain.ext/ This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.domain.ext Hines ftp.fo-hines.domain.ext Salt Lake City ftp.fo-slc.domain.ext The documentation will be in the form of Adobe Acrobat files. Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ File Description File Name FTP Mode -------------------------------------------------------------------------- Fee Basis User Manual fb3_5um.pdf Binary PIMS v5.3 ADT User Manual Registration dg_5_3_reg_um.pdf Binary The procedure guide, Care for Newborn of Women Veterans, located at http://nonvacare.hac.domain.ext/policy-programs/procedure-guides.asp, should be distributed to those personnel registering newborns and/or processing newborn claims. Patch Installation: Pre/Post Installation Overview ------------------------------ There are three post installation routines associated with this patch DG867PO, FB146PO, and IB499PO. These routines primarily serve as filters for the data transmitted to the appropriate files listed above, so that only the intended data is delivered. The only exception is the IB499PO routine which programmatically makes an addition to the help text of the FAMILY PREFIX field(#.03) in the SPONSOR RELATIONSHIP file (#355.81). These post installation routines may be deleted after successful installation of the NEWBORN DG FB IB BUNDLE 1.0. Installation Instructions ------------------------- This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. FB*3.5*147 is a required patch and must be installed before DG*5.3*867. DG*5.3*867 is one of three patches for this release (including FB*3.5*146 and IB*2.0*499). The patches will be installed as a bundle in the following order: 1) DG*5.3*867 2) FB*3.5*146 3) IB*2.0*499 Pre-Installation Instructions ----------------------------- 1. OBTAIN PATCHES -------------- Obtain the host file NEWBORN_1_2_DG_FB_IB.KID which contains the following patches: DG*5.3*867 FB*3.5*146 IB*2.0*499 Sites can retrieve VistA software from the following FTP addresses. The preferred method is to FTP the files from: download.vista.domain.ext This will transmit the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.domain.ext Hines ftp.fo-hines.domain.ext Salt Lake City ftp.fo-slc.domain.ext The NEWBORN_1_2_DG_FB_IB.KID host file is located in the anonymous.software directory. Use ASCII Mode when downloading the file. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu option [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: Installation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global Select Installation Option: 3. LOAD TRANSPORT GLOBAL FOR MULTI-BUILD ------------------------------------- From the Installation menu, select the Load a Distribution option. When prompted for "Enter a Host File:" Enter the full directory path where you saved the host file NEWBORN_1_2_DG_FB_IB.KID (e.g., SYS$SYSDEVICE:[ANONYMOUS]NEWBORN_1_2_DG_FB_IB.KID) When prompted for "OK to continue with Load? NO//", Enter "YES." The following will display: Loading Distribution... NEWBORN DG FB IB BUNDLE 1.0 DG*5.3*867 FB*3.5*146 IB*2.0*499 Use INSTALL NAME: NEWBORN DG FB IB BUNDLE 1.0 to install this distribution. 4. RUN OPTIONAL INSTALLATION OPTIONS FOR MULTI-BUILD ------------------------------------------------- From the Installation menu, you may select to use the following options (when prompted for the INSTALL NAME, enter NEWBORN DG FB IB BUNDLE 1.0 a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as data dictionaries or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, data dictionaries, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 5. INSTALL MULTI-BUILD ------------------- This is the step to start the installation of this KIDS patch. This will need to be run for the NEWBORN DG FB IB BUNDLE 1.0 a. Choose the Install Package(s) option to start the patch install. b. When prompted for the "Select INSTALL NAME:" enter NEWBORN DG FB IB BUNDLE 1.0 c. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//", answer NO d. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//", answer NO e. When prompted "Device: HOME//", enter HOME to display the Install message on the screen (or enter the device you want to print the Install message). You may queue the install if you wish. Post-Installation Instructions ------------------------------ *** IMPORTANT NOTE *** Please note there are three post installation routines that may be deleted after successful installation of the NEWBORN DG FB IB BUNDLE 1.0. These are: DG867PO FB146PO IB499PO Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;INTEGRATED BILLING;**[Patch List]**;01-APR-13;Build 41 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IB499PO Before: n/a After: B783118 **499** ============================================================================= User Information: Hold Date : NOV 27, 2013 Entered By : LORD,BRIAN Date Entered : APR 01, 2013 Completed By: BERRY,LINDA Date Completed: NOV 08, 2013 Released By : KUBIAK,PHILLIP A Date Released : DEC 10, 2013 ============================================================================= Packman Mail Message: ===================== $END TXT