$TXT Created by A at CARVDD.DOMAIN.EXT (KIDS) on Monday, 04/11/16 at 10:49 ============================================================================= Run Date: JUL 01, 2016 Designation: IB*2*529 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #516 Status: Released Compliance Date: JUL 31, 2016 ============================================================================= Associated patches: (v)IB*2*516 <<= must be installed BEFORE `IB*2*529' (v)IB*2*528 <<= must be installed BEFORE `IB*2*529' (v)IB*2*530 <<= must be installed BEFORE `IB*2*529' Subject: MEDICAL CARE COLLECTION FUND (MCCF) ENHANCEMENTS PROJECT - EPAYMENTS Category: - Routine - Data Dictionary - Other Description: ============ ************************************************************************* NOTICE: The patch bundle PRCA IB MCCF EDI 1.0 (IB*2.0*530/PRCA*4.5*303) must be installed first, then install two standalone patches, IB*2.0*529 and PRCA*4.5*304. Patch IB*2.0*529 must be installed before installing PRCA*4.5*304. Install all patches close together so that your site has all of the features released as part of this enhancement. ************************************************************************* The Medical ePayments Compliance (Phase 2, Iteration 2) project ensures the Veterans Administrations (VA) compliance with Electronic Funds Transfer (EFT) & Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use ERA data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an interoperable system and will reduce the time elapsed between receipt of the Electronic Data Interchange (EDI) 835 Electronic Remittance Advice Transaction and receipt of the Cash Concentration or Disbursement (CCD+) transactions. It will ensure that trace numbers between payments and remittances can be used by VA, reducing the level of open accounts receivable, allow claim denials to be more quickly addressed, and standardizes Electronic Funds Transfer (EFT) & ERA enrollment to reduce workload burden on VA staff. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic pharmacy claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies will also be required. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The objectives of the requested ePayments software modifications are to expedite accurate payments by enhancing the ePayments software to streamline the user's ability to process the pharmacy 835 while: Complying with HIPAA legislative requirements to meet patient needs and secure Protected Health Information (PHI). Conducting payment accounting in accordance with the Office of Management and Budget (OMB) directives. Systematically enforcing VHA Fiscal Accounting policy. This patch adds the following: - Modifies the Insurance Payment Trend Report to accurately identify Insurance Companies listed on the report by including their Tax Identification Number. - Modifies the Insurance Payment Trend Report to identify whether a patient's claim has an ERA attached to it. - Adds an Index to the EDI TRANSMISSION BATCH file to allow for easier searches Patch Components: ----------------- Files & Fields Associated: File Name (#) New/Modified/ Sub-File Name (#) Field Name (#) Deleted ------------- ------------------------------ ------------- EDI TRANSMISSION DATE FIRST SENT (#1.01) Modified BATCH (#364.1) Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A List Templates: List Template Name New/Modified/Deleted ------------------ -------------------- N/A Templates Associated: Template Name Type File Name (#) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: N/A New Service Requests (NSRs): ----------------------------- 20130518 - Medical ePayments Compliance (Phase 2, Iteration 2) Patient Safety Issues (PSIs): ------------------------------ N/A Remedy Ticket(s) & Overviews: ----------------------------- N/A Test Sites: ----------- Alexandria VA Health Care System (Alexandria, LA)-Station 502 Huntington VA Medical Center (Huntington, WV)-Station 581 South Texas Veterans Health Care System (San Antonio, TX)-Station 671 Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a host file and/or documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Albany: domain.ext Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ File Description File Name FTP Mode ---------------------------------------------------------------------- INTEGRATED BILLING User Manual IB_2_0_UM.PDF (binary) INTEGRATED BILLING Technical Manual/ IB_2_0_TM.PDF (binary) Security Guide INTEGRATED BILLING Release Notes IB_2_0_P529_RN.PDF (binary) EPAYMENTS USER MANUAL (EDI LOCKBOX) EPAYMENTS_USER_ (binary) MANUAL_R0516.PDF Patch Installation: Pre/Post Installation Overview ------------------------------ Note: The patch bundle PRCA IB MCCF EDI 1.0 (IB*2.0*530/PRCA*4.5*303) must be installed first, then install two standalone patches, IB*2.0*529 and PRCA*4.5*304. Patch IB*2.0*529 must be installed before installing PRCA*4.5*304. Install all patches close together so that your site has all of the features released as part of this enhancement. Post Install routine will reindex the modified files for the new index. You may delete the post install routine IB20P529 after installation. Installation Instructions ------------------------- This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. No options or protocols need to be disabled during installation 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following option. When prompted for the INSTALL enter the patch # IB*2.0*529. a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. d. Print Transport Global - This option will allow you to view the components of the KIDS build. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//' Answer NO. 6. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//' Answer NO 7. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO// Answer NO 8. If prompted "Delay Install (Minutes): (0 - 60): 0// respond 0. Post-Installation Instructions ------------------------------ There are no special post-installation instructions for this patch. Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;INTEGRATED BILLING;**[Patch List]**;21-MAR-94;Build 49 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IB20P529 Before: n/a After: B1826457 **529** Routine Name: IBOTR2 Before: B22290146 After: B26130320 **21,42,52,80,100,118,128,451, 447,529** Routine Name: IBOTR3 Before: B51841072 After: B56916184 **42,80,100,118,128,133,447, 516,528,529** ============================================================================= User Information: Entered By : Date Entered : JUN 09, 2014 Completed By: Date Completed: JUN 15, 2016 Released By : Date Released : JUL 01, 2016 ============================================================================= Packman Mail Message: ===================== $END TXT