$TXT Created by at COC-CCAD-DEV.AAC.DOMAIN.EXT (KIDS) on Tuesday, 01/21/20 at 13:20 ============================================================================= Run Date: MAR 10, 2020 Designation: IB*2*663 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #603 Status: Released Compliance Date: MAR 15, 2020 ============================================================================= Associated patches: (v)IB*2*247 <<= must be installed BEFORE `IB*2*663' (v)IB*2*464 <<= must be installed BEFORE `IB*2*663' (v)IB*2*656 <<= must be installed BEFORE `IB*2*663' Subject: CCAD IB AR URGENT CARE VISIT TRACKING Category: - Routine - Data Dictionary - Other - Enhancement (Mandatory) Description: ============ **************************************************************** NOTICE!!!!! 5 DAY COMPLIANCE PERIOD **************************************************************** The Office of Community Care (OCC) is requesting system enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Integrated Billing (IB), Accounts Receivable (AR), and Fee Basis (FB) software modules that would allow segregating all billing and collection activities for Non-Department of Veterans Affairs (VA) Care Third Party Insurance carriers' reimbursement. The goal of this enhancement is to increase timeliness and collections of billable Non-Veterans Affairs (VA) care services. Enhancements to existing VistA IB, AR and Fee software applications would allow for increased efficiency in workflow processes leading to best practices that would ultimately be reflected in improved customer service to our Veteran population. In order to meet this goal, this patch: 1. Allows users to enter Urgent Care Visit information for all Veterans, regardless of Priority Group, in IB CANCEL/EDIT/ADD CHARGES. 2. Allows and automates the sending of a veteran's Urgent Care Visit Information to the any VAMC the Veteran is enrolled in. 3. Allows users to manually manage Urgent Care Visit Information using the IBUC VISIT MAINT option. 4. Allows users to review a patient's Urgent Care Visits for a range of calendar years using the IBUC VISIT INQUIRE option. 5. Allows users to review the number of Urgent Care Visits within a specified time frame for their facility using the IBUC VISIT REPORT option. 6. Updates the IBJD FOLLOW-UP THIRD PARTY report to report the correct totals for Community Care by removing the individual program breakout. 7. Updates the IBJD FOLLOW-UP SUMMARY REPORT to report the correct totals for Community Care by removing the individual program breakout. 8. Updates IB CANCEL/EDIT/ADD to prevent duplicate inpatient per diem charges within the same inpatient period. 9. Updates IB CANCEL/EDIT/ADD to prevent an inpatient Long Term Care (LTC) Copay charge when an LTC Free day has already been granted within the new LTC Copay. period. 10. Deactivates all CHOICE and CC MTF Program Action Types. 11. Updates IB CANCEL/EDIT/ADD to prevent duplicate CC Outpatient Copay Copay charges from occurring within an LTC Copay From and To period. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- IB UC VISIT TRACKING (#351.82) New Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- IBUC URGENT CARE EXCEPTIONS New Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- IB BILLING CLERK MENU Menu Modified IB BILLING SUPERVISOR MENU Menu Modified IB CANCEL/EDIT/ADD CHARGES Run Routine Modified IB MT BILLING REPORT Run Routine Modified IBUC MAIN MENU Menu New IBUC VISIT INQUIRE Run Routine New IBUC VISIT MAINT Run Routine New IBUC VISIT REPORT Run Routine New IBUC MULTI FAC COPAY SYNCH Run Routine New Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Remote Procedures Associated: New/Modified/ Remote Procedure Name Deleted --------------------- ------------- IBECEA COPAY SYNCH New Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: N/A New Service Requests (NSRs): ---------------------------- Billing Interface for Fee Care Business (#20080918) Patient Safety Issues (PSIs): ----------------------------- N/A Remedy Ticket(s) & Overviews: ----------------------------- N/A Test Sites: ---------- Edward J Hines VA Hospital (Chicago, IL) - Station 578 Hunter Holmes McGuire VA Medical Center (Richmond, VA) - Station 652 Central Alabama Veterans Healthcare System (Montgomery, AL) - Station 619 Software and Documentation Retrieval Instructions: ----------------------------------------------------- The documentation describing the new functionality introduced by this patch is available. The preferred location to retrieve these files is: download.vista.domain.ext This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www.domain.ext/vdl/ Title File Name Transfer Mode ------------------------------------------------------------------------ Deployment, Installation, Back-out, IB_2_0_P663_IG.PDF Binary and Rollback Guide Integrated Billing (IB) V.2.0 User IB_2_0_P663_UM.PDF Binary Manual Integrated Billing (IB) V.2.0 IB_2_0_P663_UM.PDF Binary Technical Manual Patch Installation: Pre/Post Installation Overview: ------------------------------- This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME enter the patch IB*2.0*663. a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. If prompted to Enter the Coordinator for Mail Group 'IBUC URGENT CARE EXCEPTIONS ': Enter the name of the coordinator for this new mail group. 6. If prompted Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO// answer YES 7. If prompted Want KIDS to INHIBIT LOGONs during the install? NO// answer NO 8. If prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES// answer No 9. If prompted Delay Install (Minutes): (0 60): 0// respond 0. Post-Installation Instructions ------------------------------ After the patch is installed, the new MailMan mail group IBUC URGENT CARE EXCEPTIONS needs to be populated. Please contact your site's Facilty Revenue Manager or Revenue Resource Manager for a list of staff to add to the mail group. Back-Out Plan: -------------- Please refer to sections 5 and 6 of the Deployment, Installation, Back-out and Rollback Guide (IB_2_0_P663_IG.PDF) for the Back-out and Rollback plan. Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;Integrated Billing;**[Patch List]**;Mar 20, 1995;Build 27 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IB20P663 Before: n/a After: B80988028 **663** Routine Name: IBECEA1 Before: B14626334 After: B17838366 **15,27,45,176,312,663** Routine Name: IBECEA3 Before: B97496731 After:B104886621 **7,57,52,132,150,153,166,156, 167,176,198,188,183,202,240, 312,402,454,563,614,618,646, 651,656,663** Routine Name: IBECEA36 Before: B539878 After: B66108515 **646,663** Routine Name: IBECEA37 Before: n/a After:B145956464 **663** Routine Name: IBECEA38 Before: n/a After: B65577681 **663** Routine Name: IBECEA4 Before: B9459925 After: B16633912 **27,52,150,240,663** Routine Name: IBECEAU Before: B26973128 After: B40903764 **91,249,402,651,663** Routine Name: IBECEAU2 Before: B34502641 After: B38307402 **7,52,153,176,545,563,614,618, 646,663** Routine Name: IBECEAU3 Before: B8631776 After: B8631776 **132,150,167,183,341,563,618, 656,663** Routine Name: IBECEAU5 Before: B22121415 After: B22132887 **132,153,156,167,247,663** Routine Name: IBJDF1 Before: B38760357 After: B36491413 **69,118,128,205,554,618,663** Routine Name: IBJDF11 Before: B39397116 After: B36135322 **69,80,118,128,204,205,227, 451,530,554,568,618,663** Routine Name: IBJDF12 Before: B26906871 After: B23108120 **69,118,128,123,204,205,554, 618,663** Routine Name: IBJDF2 Before: B82293894 After: B73346572 **69,91,100,118,133,205,554, 597,568,618,663** Routine Name: IBOHRL Before: B11470268 After: B12284426 **70,215,464,663** Routine Name: IBRREL Before: B29016408 After: B32824826 **95,153,199,347,452,651,663** Routine Name: IBUCMM Before: n/a After: B25248830 **663** Routine Name: IBUCMM1 Before: n/a After: B45591268 **663** Routine Name: IBUCSP Before: n/a After: B13118791 **663** Routine Name: IBUCSP1 Before: n/a After: B15072004 **663** Routine Name: IBUCVM Before: n/a After: B99196450 **663** Routine list of preceding patches: 247, 464, 656 ============================================================================= User Information: Entered By : Date Entered : OCT 30, 2019 Completed By: Date Completed: MAR 10, 2020 Released By : Date Released : MAR 10, 2020 ============================================================================= Packman Mail Message: ===================== $END TXT