$TXT Created by at COC-CCAD-DEV.AAC.DOMAIN.EXT (KIDS) on Tuesday, 02/11/20 at 17:56 ============================================================================= Run Date: MAR 10, 2020 Designation: IB*2*671 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #604 Status: Released Compliance Date: MAR 15, 2020 ============================================================================= Associated patches: (v)IB*2*663 <<= must be installed BEFORE `IB*2*671' Subject: CCAD IBAR URGENT CARE Category: - Enhancement (Mandatory) - PATCH FOR A PATCH Description: ============ **************************************************************** NOTICE!!!!! 5 DAY COMPLIANCE PERIOD **************************************************************** The Office of Community Care (OCC) is requesting system enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Integrated Billing (IB), Accounts Receivable (AR), and Fee Basis (FB) software modules that would allow segregating all billing and collection activities for Non-Department of Veterans Affairs (VA) Care Third Party Insurance carriers' reimbursement. The goal of this enhancement is to increase timeliness and collections of billable Non-Veterans Affairs (VA) care services. Enhancements to existing VistA IB, AR and Fee software applications would allow for increased efficiency in workflow processes leading to best practices that would ultimately be reflected in improved customer service to our Veteran population. In order to meet this goal, this patch: 1. Update the IB CANCEL/EDIT/ADD CHARGES option to use the veteran's Enrollment Group status on the day of the Urgent Care visit when processing an Urgent Care copay. 2. Update the IBUC VISIT MAINTENANCE option to use the veteran's Enrollment Group status on the day of the Urgent Care visit when adding or editing a veteran's Urgent Care visit. 3. Allow Revenue Operations to Manually request Urgent Care Visit information from other VA facilities (IBUC MULTI FAC COPAY PULL REQ). 4. Corrected the description for IBUC VISIT REPORT option. 5. Updated the IBUC VISIT MAINTENANCE option to have users return to the visit display page after adding or editing an Urgent Care Visit. 6. Allow the IBUC VISIT MAINTENANCE option to add or edit visit with the status of VISIT ONLY for those visits that have no copay charged for that visit. 7. Updated the IB CANCEL/EDIT/ADD CHARGES option to ask users to confirm that they wish to add a FREE Visit to the Urgent Care Visit Tracking Database. 8. Updated the IBUC VISIT REPORT option to display the patients in alphabetical order when running the Detail version of the report. 9. Updated the IBUC VISIT INQUIRE option to ensure all visits display on the report. 10. Updated the IB CANCEL/EDIT/ADD CHARGES option to allow Urgent Care visits statuses to be changes to VISIT ONLY when cancelling a copay using certain Cancellation Reasons (#350.3). 11. Updated the Cancellation reasons to allow PATIENT DECEASED, RECD INPATIENT CARE and BILLED AT HIGHER TIER RATE to be used for UC and deactivated UC-ENTERED IN ERROR & UC-CHANGE IN ELIGIBILITY. 12. Updated the THIRD PARTY FOLLOW-UP SUMMARY entry in the IB DM EXTRACT REPORTS file (#351.7) to extract the correct data for the Diagnostic Measures Extraction process. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- IB UC VISIT TRACKING (#351.82) (.04) STATUS Modified (.06) REASON Modified Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- n/a Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- IB CANCEL/EDIT/ADD CHARGES Run Routine Modified IB MT BILLING REPORT Run Routine Modified IBUC MAIN MENU Menu Modified IBUC VISIT INQUIRE Run Routine Modified IBUC VISIT MAINT Run Routine Modified IBUC VISIT REPORT Run Routine Modified IBUC MULTI FAC COPAY PULL REQ Run Routine Modified Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Remote Procedures Associated: New/Modified/ Remote Procedure Name Deleted --------------------- ------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: N/A New Service Requests (NSRs): ---------------------------- Billing Interface for Fee Care Business (#20080918) Patient Safety Issues (PSIs): ----------------------------- N/A Remedy Ticket(s) & Overviews: ----------------------------- N/A Test Sites: ---------- Edward J Hines VA Hospital (Chicago, IL) - Station 578 Hunter Holmes McGuire VA Medical Center (Richmond, VA) - Station 652 Central Alabama Veterans Healthcare System (Montgomery, AL) - Station 619 Software and Documentation Retrieval Instructions: ---------------------------------------------------- The documentation describing the new functionality introduced by this patch is available. The preferred location to retrieve these files from is: download.vista.domain.ext This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www.domain.ext/vdl/ Title File Name Transfer Mode ------------------------------------------------------------------------ Deployment, Installation, Back-out, IB_2_0_P671_IG.PDF Binary and Rollback Guide Patch Installation: Pre/Post Installation Overview: ------------------------------- This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Pre-Installation Instructions: ------------------------------ N/A Installation Instructions: -------------------------- 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME enter the patch IB*2.0*671. a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. If prompted Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO// answer YES 6. If prompted Want KIDS to INHIBIT LOGONs during the install? NO// answer NO 7. If prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES// answer No 8. If prompted Delay Install (Minutes): (0 60): 0// respond 0. Post-Installation Instructions ------------------------------ N/A Back-Out Plan: -------------- Please refer to sections 5 and 6 of the Deployment, Installation, Back-out and Rollback Guide (IB_2_0_P671_IG.PDF) for the Back-out and Rollback plan. Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;Integrated Billing;**[Patch List]**;Mar 20, 1995;Build 13 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IB20P671 Before: n/a After: B5645287 **671** Routine Name: IBECEA36 Before: B66108515 After: B87208831 **646,663,671** Routine Name: IBECEA37 Before:B145956464 After:B158802395 **663,671** Routine Name: IBECEA38 Before: B65577681 After: B70455689 **663,671** Routine Name: IBECEA4 Before: B16633912 After: B19395180 **27,52,150,240,663,671** Routine Name: IBECEAU2 Before: B38307402 After: B39555244 **7,52,153,176,545,563,614,618, 646,663,671** Routine Name: IBUCMM Before: B25248830 After: B25618075 **663,671** Routine Name: IBUCMM1 Before: B45591268 After: B51485374 **663,671** Routine Name: IBUCSP Before: B13118791 After: B13223267 **663,671** Routine Name: IBUCSP1 Before: B15072004 After: B15127534 **663,671** Routine Name: IBUCVM Before: B99196450 After:B112360551 **663,671** Routine list of preceding patches: 663 ============================================================================= User Information: Entered By : Date Entered : JAN 23, 2020 Completed By: Date Completed: MAR 10, 2020 Released By : Date Released : MAR 10, 2020 ============================================================================= Packman Mail Message: ===================== $END TXT