$TXT Created by at TAS-EINS-HFD.AAC.DOMAIN.EXT (KIDS) on Friday, 02/14/20 at 08:58 ============================================================================= Run Date: APR 02, 2020 Designation: IB*2*659 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #606 Status: Released Compliance Date: MAY 02, 2020 ============================================================================= Associated patches: (v)IB*2*517 <<= must be installed BEFORE `IB*2*659' (v)IB*2*521 <<= must be installed BEFORE `IB*2*659' (v)IB*2*602 <<= must be installed BEFORE `IB*2*659' (v)IB*2*623 <<= must be installed BEFORE `IB*2*659' (v)IB*2*631 <<= must be installed BEFORE `IB*2*659' Subject: MCCF EDI TAS EINSURANCE BUILD 15 Category: - Enhancement (Mandatory) - Data Dictionary - Routine Description: ============ ************************************************************************* * ** IMPORTANT ** ** IMPORTANT ** ** IMPORTANT ** * * Queuing of this patch has been disabled as installers have to * * reschedule a job in TaskMan and restart an HL7 Logical Link * * immediately after the installation completes. * ************************************************************************* The purpose of this patch is to meet the requirements of the Medical Care Collection Fund (MCCF) Electronic Data Interchange (EDI) Transaction Application Suite (TAS) Phase 2 project. 1. VistA has been modified so the Coordination of Benefits (COB) column will display as P (for Primary), S (for Secondary), T (for Tertiary) and UNK (for Unknown) when the user scrolls right on the screen for the following options: a. Patient Insurance Info View/Edit [IBCN PATIENT INSURANCE] (summary section) b. View Patient Insurance [IBCN VIEW PATIENT INSURANCE] c. Claims Tracking Edit [IBT EDIT BI TRACKING ENTRY] d. Claims Tracking Edit [IBT EDIT HR TRACKING ENTRY] e. Claims Tracking Edit [IBT EDIT IR TRACKING ENTRY] f. Claims Tracking Edit [IBT EDIT TRACKING ENTRY] g. Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] 2. VistA has been modified to prevent Manila OC, PI (Site #358) from creating and sending eIV messages to FSC. This required the creation of a new eIV site parameter called "MANILA EIV ENABLED" (#350.9,51.33) under the Insurance Verification section of the MCCR Site Parameter Display/Edit [IBJ MCCR SITE PARAMETERS] option. This field is set to a default value of "N" for NO. 3. VistA has been modified to change the eIV Appointment extract frequency from 180 days to 365 days for Medicare policies A, B, C and D. This required the creation of a new eIV site parameter called "MEDICARE FRESHNESS DAYS" (#350.9,51.32) under the Insurance Verification section of the MCCR Site Parameter Display/Edit [IBJ MCCR SITE PARAMETERS] option. This field is set to a default value of 365 days. 4. VistA has been modified to include the new MEDICARE FRESHNESS DAYS (#350.9,51.32) eIV site parameter in the eIV Daily Registration HL7 message. 5. VistA has been modified to automatically check via the eIV Nightly Process [IBCNE IIV BATCH PROCESS] each night (except on Sundays) to determine whether a site's "IIV EC" HL7 Logical Link is up and running without any stuck messages. If "IIV EC" is down or a stuck message is encountered, an email alert will be sent to the "VHAeInsuranceRapidResponse@domain.ext" mail group indicating that there is an issue with the "IIV EC" link. 6. VistA has been modified so that the eIV Response Report [IBCNE IIV RESPONSE REPORT] will only provide data specific to one unique trace number. Now the user will see the true response from a single request without any additional elements from other transactions. 7. This patch removes the corrupted records that currently exist in the INSURANCE VERIFICATION PROCESSOR File (#355.33). Patch Components ================ Files & Fields Associated: File Name (#) Sub-file Name (#) Field Name (Number) New/Modified/Deleted ------------------- ------------------------------ -------------------- IB SITE PARAMETERS (#350.9) Modified MEDICARE FRESHNESS DAYS (#51.32) New MANILA EIV ENABLED (#51.33) New Bulletins Associated: Bulletin Name New/Modified/Deleted ------------- -------------------- N/A Dialogs Associated: Dialog Name New/Modified/Deleted ----------- -------------------- N/A Forms Associated: Form Name File Name (Number) New/Modified/Deleted --------- ------------------ -------------------- N/A Functions Associated: Function Name New/Modified/Deleted ------------- -------------------- N/A HL Logical Link: HL Logical Name New/Modified/Deleted --------------- -------------------- N/A HL7 Application Parameters: HL7 Parameter Name New/Modified/Deleted ------------------ -------------------- N/A HLO Application Registry: HLO Registry Name New/Modified/Deleted ----------------- -------------------- N/A Help Frames Associated: Help Frame Name New/Modified/Deleted --------------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Parameter Definitions: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Parameter Template: Template Name New/Modified/Deleted ------------- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Security Keys Associated: Security Key Name New/Modified/Deleted ----------------- -------------------- N/A Templates, Input Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Templates, List Associated: Template Name Type New/Modified/Deleted ------------- ---- -------------------- N/A Templates, Print Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Templates, Sort Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Additional Information: New Service Requests (NSRs) ---------------------------- N/A Patient Safety Issues (PSIs) ----------------------------- N/A Defect Tracking System Ticket(s) & Overview ------------------------------------------- 1. Ticket INC9335636 (Same as Rational Defect #1217953) Problem: ------- Issue: When users try to transmit claims using the ^RCB option, users are kicked out of VistA upon submitting the claim. Resolution: ---------- Modified routine IBCEPTC to revert a FileMan screening logic to return to the original code; thus, undoing the modification that was introduced with IB*2.0*623. This error resulted in kicking users out of VistA. This problem is restricted to the Region 1 sites and a few that are in the cloud. This corrects the error that the users encountered when they used the VistA option VIEW/RESUBMIT CLAIMS - LIVE OR TEST [IBCE PREV TRANSMITTED CLAIMS] and selected to transmit by claim number. 2. Ticket INC9338421 Problem: ------- I get an error saying SORRY 'BOUT THAT $ ZERROR Resolution: ---------- Modified routine IBCE by removing a line of code that was introduced with IB*2.0*623 that triggered a DIE+8^DIE error. This error resulted in kicking the user out of VistA. This occurred when the user was in the VistA option CLAIMS STATUS AWAITING [IBCE CLAIMS STATUS AWAITING] and selected the action to 'Retransmit'. Test Sites: ---------- BIRMINGHAM, AL LAS VEGAS, NV MIAMI, FL SAN ANTONIO, TX Software and Documentation Retrieval Instructions: ---------------------------------------------------- Software being released as a host file and/or documentation describing the new functionality introduced by this patch are available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/ Title File Name SFTP Mode ---------------------------------------------------------------------- Deployment, Installation, IB_2_0_P659_IG.PDF Binary Back-out, and Rollback Guide (IB*2.0*659) Electronic Insurance IB_2_0_P659_EIV_TM.PDF Binary Verification (eIV) Technical Manual/Security Guide Electronic Insurance IB_2_0_P659_EIV_UM.PDF Binary Verification (eIV) User Guide Patch Installation: Pre/Post Installation Overview: ------------------------------- DO NOT QUEUE the installation of this patch. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Integrated Billing users on the system. The post install routine, IBY659PO, CANNOT be deleted after the installation is complete because the routine is being used to task the clean up of the corrupted records that exist in the Insurance Verification Processor file (#355.33). Refer to the post-installation instructions for more details regarding what this routine specifically does. Pre-Installation Instructions: ------------------------------ ***************************************************************** * You should install this patch during non-peak hours, when no * * Integrated Billing users are on the system. * ***************************************************************** This patch may be installed with users (other than Integrated Billing users) on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. These options should be disabled during the install: Patient Insurance Info View/Edit [IBCN PATIENT INSURANCE] View Patient Insurance [IBCN VIEW PATIENT INSURANCE] Claims Tracking Edit [IBT EDIT BI TRACKING ENTRY] Claims Tracking Edit [IBT EDIT HR TRACKING ENTRY] Claims Tracking Edit [IBT EDIT IR TRACKING ENTRY] Claims Tracking Edit [IBT EDIT TRACKING ENTRY] Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] MCCR Site Parameter Display/Edit [IBJ MCCR SITE PARAMETERS] eIV Response Report [IBCNE IIV RESPONSE REPORT] ************************************************************************** *IMPORTANT: The IIV EC HL7 Logical Link will need to be shut down before * * installing IB*2.0*659 and restarted after the installation is* * complete. * * * * CRITICAL: Manila OC, PI (Station #358) You do NOT have this logical * * link running. Skip this step. Go straight to step 1 of * * installation, as you are only installing this patch. You are * * not running or scheduling anything. * ************************************************************************** To shut down the IIV EC HL7 Logical Link perform the following steps. 1. At the option prompt, select the option: HL7 MAIN MENU 2. Then select the option: FILER and Link Management Options 3. Then select the option: START/Stop Links 4. When prompted for "HL LOGICAL LINK NODE", enter "IIV EC" 5. When prompted for "Okay to shut down this job?", enter "YES" ************************************************************************** *IMPORTANT:The VistA option eIV Nightly Process [IBCNE IIV BATCH PROCESS]* * should be unscheduled in TaskMan before installing IB*2.0*659.* * * * CRITICAL: Manila OC, PI (Station #358), you do NOT have this option * * scheduled. Skip this 'unschedule' step. You will only be * * installing this patch. You will not be scheduling this * * option after installation. * ************************************************************************** It will be necessary to unschedule the eIV Nightly Process [IBCNE IIV BATCH PROCESS] option before installing the patch. An example of how to unschedule this option in TaskMan is shown below: eIV Nightly Process [IBCNE IIV BATCH PROCESS] option ---------------------------------------------------- 1. At the option prompt select the option: TaskMan Management 2. When prompted for "Select TaskMan Management Option", enter "Schedule/Unschedule Options" 3. When prompted for "Select OPTION to schedule or reschedule", enter "IBCNE IIV BATCH PROCESS" 4. When prompted for " ...OK? Yes//", enter "YES" Example below: ------------- Edit Option Schedule Option Name: IBCNE IIV BATCH PROCESS Menu Text: eIV NIGHTLY PROCESS TASK ID: 279418 __________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: OCT 4,2019@03:00 @ >> Enter the '@' sign as shown above. >> This will automatically delete the date/time DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 1D TASK PARAMETERS: SPECIAL QUEUEING: _____________________________________________________________________ Exit Save Next Page Refresh Enter a command or '^' followed by a caption to jump to a specific field. Edit Option Schedule Option Name: IBCNE IIV BATCH PROCESS Menu Text: eIV NIGHTLY PROCESS TASK ID: __________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 1D TASK PARAMETERS: SPECIAL QUEUEING: __________________________________________________________________________ Exit Save Next Page Refresh Enter a command or '^' followed by a caption to jump to a specific field. COMMAND: S ? Save the work >> Enter 'S' to Save, as shown above. Edit Option Schedule Option Name: IBCNE IIV BATCH PROCESS Menu Text: eIV NIGHTLY PROCESS TASK ID: __________________________________________________________________________ QUEUED TO RUN AT WHAT TIME: DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 1D TASK PARAMETERS: SPECIAL QUEUEING: __________________________________________________________________________ Exit Save Next Page Refresh Enter a command or '^' followed by a caption to jump to a specific field. COMMAND: E ? Exit, You're done >> Enter 'E' to Exit, as shown above. Installation Instructions: -------------------------- With the exception of Manila OC, PI (Station #358): ** Do not install this patch without shutting down the IIV EC HL7 Logical link. Please refer to the Pre-Installation instructions for directions on how to shut down the IIV EC HL7 Logical Link. ** Do not install this patch when the eIV NIGHTLY PROCESS [IBCNE IIV BATCH PROCESS] background job is running or scheduled to run. Please refer to the Pre-installation instructions for the un-scheduling of this option. Install Time: Less than 5 minutes. 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following options. When prompted for the INSTALL NAME enter the patch #(ex. IB*2.0*659): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DDs or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch routines, DDs, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//' Press return to accept the default of NO. 6. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' Press return to accept the default of YES. When prompted 'Enter options you wish to mark as 'Out Of Order': Enter the following options one at a time: Patient Insurance Info View/Edit [IBCN PATIENT INSURANCE] View Patient Insurance [IBCN VIEW PATIENT INSURANCE] Claims Tracking Edit [IBT EDIT BI TRACKING ENTRY] Claims Tracking Edit [IBT EDIT HR TRACKING ENTRY] Claims Tracking Edit [IBT EDIT IR TRACKING ENTRY] Claims Tracking Edit [IBT EDIT TRACKING ENTRY] Third Party Joint Inquiry [IBJ THIRD PARTY JOINT INQUIRY] MCCR Site Parameter Display/Edit [IBJ MCCR SITE PARAMETERS] eIV Response Report [IBCNE IIV RESPONSE REPORT] When prompted 'Enter protocols you wish to mark as 'Out Of Order': Press the Return or Enter key as there are no protocols that needs to be marked as 'Out of Order'. 7. If prompted "Delay Install (Minutes): (0 - 60): 0// respond 0. 8. When prompted "Device: HOME//", respond with the correct device but do * NOT * queue this install. Post-Installation Instructions ------------------------------ The post install will automatically set the two new site parameters under the Insurance Verification section of the MCCR Site Parameter Display/Edit [IBJ MCCR SITE PARAMETERS] to their respective defaults. It will set the following two fields: - MEDICARE FRESHNESS DAYS (#51.32) will be set to 365 - MANILA EIV ENABLED (#51.33) will be set to "N"o The post install will send an eIV Registration message to the Financial Service Center to change the interface version number to 11. Finally, the post install tasks off a job to clean up corrupted records found in the Insurance Verification Processor file (#355.33). ***************************************************************** * IMPORTANT: * * Once the patch has COMPLETED INSTALLATION, the IIV EC HL7 * * Logical Link that was stopped during pre-installation must be * * restarted. Please follow the steps in the pre-installation * * for stopping the IIV EC HL7 Logical Link to restart it. NOTE: * * step 4 is not prompted when restarting an HL7 Logical Link. * * * * CRITICAL: Manila OC, PI (Station #358) DO NOT start this HL7 * * Logical Link !!! * ***************************************************************** ***************************************************************** * IMPORTANT * * Once the patch has COMPLETED INSTALLATION, reschedule the eIV * * NIGHTLY PROCESS [IBCNE IIV BATCH PROCESS] option that was * * unscheduled during pre-installation. Please schedule this * * option to run once a day (like you had before) for 03:00 am * * local time. * * * * CRITICAL: Manila OC, PI (Station #358) DO NOT schedule this * * option !!! * ***************************************************************** Backout Procedure: ------------------ The Backout Procedure of this patch will be performed only with the concurrence and participation of the appropriate VA site/region personnel. The decision to back out the patch will be a joint decision between VA site/region personnel and other appropriate VA personnel. For more information pertaining to the Backout Procedure, please refer to the "Deployment, Installation, Back-out, and Rollback Guide (IB*2.0*659)" Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;INTEGRATED BILLING;**[Patch List]**;21-MAR-94;Build 16 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IBCE Before: B25961337 After: B26531409 **137,283,296,371,623,659** Routine Name: IBCEPTC Before: B95452309 After: B96345243 **296,320,348,349,547,592,623,659** Routine Name: IBCNEDE Before: B50050843 After: B69429225 **184,271,300,416,438,497,549, 593,595,621,659** Routine Name: IBCNEDE2 Before: B91847080 After:B125152633 **184,271,249,345,416,438,506, 549,593,595,621,659** Routine Name: IBCNEDST Before: B64728722 After: B65928794 **497,506,549,595,659** Routine Name: IBCNEHLM Before: B24245896 After: B25440214 **184,251,300,416,438,497,506, 549,601,621,631,659** Routine Name: IBCNEKIT Before:B164496028 After:B165126843 **184,271,316,416,549,595,621, 602,659** Routine Name: IBCNEMS1 Before: B11188278 After: B12670584 **621,631,659** Routine Name: IBCNERP2 Before: B31175764 After: B33256260 **184,271,416,528,659** Routine Name: IBCNERPE Before: B71200892 After: B70899221 **271,300,416,438,497,506,519, 521,659** Routine Name: IBCNERTQ Before: B51002672 After: B52136910 **438,467,497,549,582,593,601, 631,659** Routine Name: IBCNSM Before: B23601352 After: B25098486 **28,46,56,52,82,103,199,276, 435,528,659** Routine Name: IBJPI Before: B54110191 After: B55389759 **184,271,316,416,438,479,506, 528,549,601,621,659** Routine Name: IBJPM Before: B11156673 After: B10886617 **39,137,184,271,316,416,438, 517,659** Routine Name: IBY659PO Before: n/a After: B38486480 **659** Routine list of preceding patches: 517, 521, 602, 623, 631 ============================================================================= User Information: Entered By : Date Entered : AUG 29, 2019 Completed By: Date Completed: APR 02, 2020 Released By : Date Released : APR 02, 2020 ============================================================================= Packman Mail Message: ===================== $END TXT