$TXT Created by MNTVBB.DOMAIN.EXT (KIDS) on Tuesday, 02/11/25 at 10:37 ============================================================================= Run Date: APR 01, 2025 Designation: IB*2*803 Package : IB - INTEGRATED BILLING Priority: Mandatory Version : 2 SEQ #744 Status: Released Compliance Date: MAY 01, 2025 ============================================================================= Associated patches: (v)IB*2*202 <<= must be installed BEFORE `IB*2*803' Subject: Hospice IB Error Encountered Message Issue Category: - Routine Description: ============ Patch IB*2*803 addresses an issue where an ERROR ENCOUNTERED email from the INTEGRATED BILLING PACKAGE is being generated for Hospice patients with a treating specialty of HOSPICE FOR ACUTE CARE. This was caused by patch IB*2*598 which was implemented in 2018. EHRM Impact Statement: ---------------------- This patch can be installed at all sites, including EHRM converted sites. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: -------------------------------------------- 1. INC31302214 - IB Nightly Billing Error Message Issue Duplicate(s): INC32677689 Problem: -------- Patch IB*2*598 2018 was released in compliance with public law 110-387 which exempts veterans receiving Hospice care from receiving 1st party bills (copays/per diem). The patch added treating specialties HOSPICE FOR ACUTE CARE and NH HOSPICE to the MCCR UTILITY file [#399.1] but intentionally left the IB ACTION TYPE fields blank which prevents copays/per diem charges from being generated. The nightly billing process [IB MT NIGHT COMP] contains logic to generate an ERROR ENCOUNTERED email when a bill can't be created. Since the IB ACTION TYPE fields are blank for the treating specialty HOSPICE FOR ACUTE CARE, the error email is being generated. This is a 'nuisance' email since Hospice patients aren't allowed to be billed for 1st party billing. (Note: Currently, the treating specialty NH HOSPICE is flagged as Long-Term Care (LTC). LTC is processed differently during the nightly billing process and won't generate the ERROR ENCOUNTERED email for the missing IB ACTION TYPES.) Resolution: ----------- Add a logic to the IB nightly billing process [IB MT NIGHT COMP] to check the treating specialty for HOSPICE FOR ACUTE CARE and NH HOSPICE. If there is a match, quit. The check should occur after the LTC check and prior to the per diem process (IBAUTL4). Routine: IBAUTL4 Test Sites: ----------- Black Hills HCS Illiana HCS (Danville) SNOW Change Order #: -------------------- Black Hills - CHG0580313 Illiana - CHG0580853 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released in a PackMan message. Documentation Title File Name --------------------------------------------------------------------- N/A Patch Installation: ------------------- Pre/Post Installation Overview: N/A Pre-Installation Instructions: This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Installation Instructions: 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, a. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME, enter the patch IB*2*803. b. Select the Backup a Transport Global option to create a backup message. You must use this option and specify what to backup; the entire Build or just Routines. The backup message can be used to restore the routines and components of the build to the pre-patch condition. i. At the Installation option menu, select Backup a Transport Global ii. At the Select INSTALL NAME prompt, enter your build IB*2*803 iii. When prompted for the following, enter "R" for Routines or "B" for Build. Select one of the following: B Build R Routines Enter response: BUILD iv. When prompted "Do you wish to secure this message? NO//", press and take the default response of "NO". v. When prompted with, "Send mail to: Last name, First Name", press to take default recipient. Add any additional recipients. vi. When prompted with "Select basket to send to: IN//", press and take the default IN mailbox or select a different mailbox. c. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. d. Select the Install Package(s) option and choose the patch to install. i. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. ii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', answer YES. a. When prompted 'Enter options you wish to mark as 'Out Of Order':', select the following option: Option Name Menu Text ----------- --------- [IB MT NIGHT COMP] Queue Means Test Compilation of Charges Press the Enter key when you are done selecting options. b. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press the Enter key. c. When prompted 'Delay Install (Minutes): (0 - 60): 0//', answer 0. Post-Installation Instructions: N/A Back-Out/Roll Back Plan: ------------------------ Back-out will be done only with the concurrence and participation of development team and appropriate VA site/region personnel. The decision to back-out or rollback software will be a joint decision between development team, VA site/region personnel and other appropriate VA personnel. Prior to installing an updated KIDS package, the site/region should have saved a backup of the routine in a mail message using the Backup a Transport Global [XPD BACKUP] menu option from the Kernel Installation and Distribution System Menu and selecting the Installation Menu. The back-out plan is to restore the routine from the backup created. The message containing the backed-up routine can be loaded with the "Xtract PackMan" function at the Message Action prompt. The Packman function "INSTALL/CHECK MESSAGE" is then used to install the backed up routine onto the VistA System. If the patch was backed up for the build, from the Kernel Installation and Distribution System Menu, select the Installation Menu. Select the Install Package(s) option and choose the patch (IB*2*803b) to install. Routine Information: ==================== The second line of each of these routines now looks like: ;;2.0;INTEGRATED BILLING;**[Patch List]**;21-MAR-94;Build 3 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: IBAUTL4 Before: B24214602 After: B30334383 **45,153,171,176,179,183,202,803** Routine list of preceding patches: 202 ============================================================================= User Information: Entered By : Date Entered : SEP 03, 2024 Completed By: Date Completed: APR 01, 2025 Released By : Date Released : APR 01, 2025 ============================================================================= Packman Mail Message: ===================== $END TXT