============================================================================= Run Date: JUL 06, 2022 Designation: OR*3*455 Package : OR - ORDER ENTRY/RESULTS REPORTING Priority: Mandatory Version : 3 SEQ #495 Status: Released Compliance Date: AUG 06, 2022 ============================================================================= Associated patches: (v)OR*3*448 <<= must be installed BEFORE `OR*3*455' (v)OR*3*519 <<= must be installed BEFORE `OR*3*455' Subject: GROUP NOTES MODERNIZATION Category: - Other Description: ============ The purpose of this patch is to release a version of the Group Notes/Encounter Collection Graphical User Interface (GUI) that will be updated to match the Computerized Patient Record System (CPRS) GUI v31B functionality. As part of this effort, the GUI was also made to be fully 508 compliant, the Patient Selector was remediated, the Notes Editor was enhanced, and the Encounter Form was modified. Patch Components: ----------------- Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted ------------------ ------------------- -------------------- N/A Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- OR GN SET LOCATIONS ACTION Modified Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: 1. Defect VISTAOR-15071 - Quotation marks due to lack of compatibility between Group Notes and Microsoft Word (SDM ticket # R11534807FY17). Problem: -------- The issue occurs when using Group Notes and importing a Microsoft Word boilerplate which contains quotation marks. After signing the note the quotation marks in the signed note are changed to question marks (?). Resolution: ----------- Quotation marks are now handled appropriately when imported as part of a Microsoft Word boilerplate. 2. Defect VISTAOR-10604 - Group Notes: '#$' is not a valid floating point value error message (old defect tracking tickets numbers 1092676 & 1258166). Problem: -------- When completing and signing a Group Notes encounter for a patient with inactive ICD (flagged with '#') and/or SNOMED (flagged with '$') codes on the problem list, a '#$' is not a valid floating point value error message is generated. The user cannot continue and is forced to exit out of Group Notes. All encounter and note data becomes lost and user is required to re-enter the data. Resolution: ----------- This has been corrected to prevent the error message from occuring. 3. Defect VISTOR-15072 - INC0419718 - Encounters Group Notes ticket Problem: -------- Group Notes requires encounters to be completed for Non-Count Clinics. Resolution: ----------- GUI code was updated to not require encounters to be completed for Non-Count Clinics. Test Sites: ---------- ATLANTA VAMC, GA SAN JUAN VAMC, PR Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released using a host file. The host file is available at the following location: /srv/vista/patches/SOFTWARE/OR_30_455.KID Other Software Files: This release also includes other software files. Other software files can be obtained by accessing the URL: https://download.vista.domain.ext/index.html/SOFTWARE File Title File Name Format ----------------------------------------------------------------- Group Notes Install Files OR_30_455.zip BINARY Group Notes Source Files OR_30_455_src.zip BINARY Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at https://download.vista.domain.ext/index.html/SOFTWARE Documentation Title File Name --------------------------------------------------------------------- OR*3*455 Group Notes Release Notes or_3_0_455_rn.docx OR*3*455 Group Notes Release Notes or_3_0_455_rn.pdf OR*3*455 Deployment, Installation, Back-Out, and Rollback Guide or_3_0_455_dibr.docx OR*3*455 Deployment, Installation, Back-Out, and Rollback Guide or_3_0_455_dibr.pdf Group Notes/Encounter Collection User Manual gnum.docx Group Notes/Encounter Collection User Manual gnum.pdf Patch Installation: ------------------- Pre/Post Installation Overview: No special pre or post install steps needed, just install as normal. Pre-Installation Instructions: This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Also, this patch is associated with a new Group Notes executable. Please coordinate with the appropriate personnel to ensure the patch and the executable are installed at the same time. Installation Instructions: 1. Use the Load a Distribution option contained on the Kernel Installation and Distribution System Menu to load the Host file. When prompted to "Enter a Host File:" enter /srv/vista/patches/SOFTWARE/OR_30_455.KID 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name enter OR*3.0*455. NOTE: Using will not bring up a Multi-Package build even if it was loaded immediately before this step. It will only bring up the last patch in the build. B. Select the Backup a Transport Global option to create a backup message. You must use this option for each patch contained in the Host File. For each patch you can specify what to backup; the entire Build or just Routines. The backup message can be used to restore just the routines or everything that will restore your system to pre-patch condition. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer NO. ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO. iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer NO. Post-Installation Instructions: Ensure the Group Notes executable launches and performs correctly. Back-Out/Roll Back Plan: ------------------------ If there is a catastrophic failure the final decision to back-out and roll back is the responsibility of the Area Manager. If it is necessary to back-out you will need to: 1. Redistribute the Group Notes executable associated with OR*3*448. 2. Using FileMan, edit the OPTION OR GN SET LOCATIONS. Change 455.25 to 448.8 Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : APR 11, 2017 Completed By: Date Completed: JUL 05, 2022 Released By : Date Released : JUL 06, 2022 ============================================================================= Packman Mail Message: ===================== No routines included