# Delegate Procedure for PDMP Query

If you are registered with the State PMP as a Delegate using your domain email address, you can run a query as a delegate of an authorized PDMP user.

To request a PDMP Query, follow these steps:

1. From the ribbon bar, click on the PDMP Query button.

2. You will be prompted to Select Authorized User from the pop-up dialog. The encounter provider (if they are an authorized PDMP user) is selected by default.

Select Authorized User

3. Click Accept. PDMP Query changes to PDMP Cancel. The query will run in the background, and the user can continue to work in CPRS while the query is running. After a few seconds, the PDMP Cancel button will change to PDMP Results.

PDMP Cancel - indicates the query is in progress—clicking it cancels the query

Note: Retrieving the results may take a while as the query searches all 50 states' databases (through a third party PDMP gateway). This process is outside of CPRS’s control.

PDMP Results - validates the query is completed

4. Click on the PDMP Results button to display the PDMP report. The Prescription Drug Monitoring Program Results report displays in a separate window.

Note: If encounter information has not been entered, the encounter information dialog will appear before the PDMP report is displayed. You must complete the encounter information dialog before proceeding.

Note: Retrieving the report may take a while as it must be retrieved through a third party PDMP gateway. This process is outside of CPRS’s control.

PDMP Results Report

The report allows the user to review the PDMP results and to automatically generate a note to document any findings. The report has three sections: Demographics, Summary, and Prescriptions. The bottom of the report displays the date of the last PDMP Query (which is the same date as the date previously noted in the hover over Note for the PDMP Query), Two (2) statement selections, as well as the Cancel Without Update and Done and Create Note buttons.

Note: You must select at least one of the Statements, clicking the Done and Create Note button without selecting a Statement, will produce the error message: "At least one option should be selected.

#### Delegate PDMP Results Report Statements

Each of the two (2) Delegate Statement selections is described below:

1st Statement

- No prescription(s) for controlled substances outside the VA were found in the last 90 days.

- Selecting this statement will produce a text box to enter comments of up to 250 characters (optional)

2nd Statement

- Prescription(s) that have been filled outside the VA in the last 90 days are noted.

- Selecting this statement will produce a text box to enter comments of up to 250 characters (optional) and the following Non-VA Meds reminder statement displays below the text box: "Please be sure to record any active/chronic medications discovered from PDMP query in the Non-VA Medications section of the Meds Tab in CPRS."

1. Click the 'Done and Create Note button.' A STATE PRESCRIPTION DRUG MONITORING PROGRAM progress note will automatically be created in the background.

Note: For a Progress Note example, refer to Example of a Progress Note at the end of this section.

Sign Note Now Window

2. Enter the Signature Note Code for the Delegate and Click ‘OK.’ The status of the note is 'UNCOSIGNED' and a message displays on the note, "NOT YET COSIGNED." Signed Date and Time is created with the electronic signature of the delegate. The note then goes to the cosigner to sign the note.

Note: Refer to 'The Sign Note Now and Sign Discharge Summary Now Commands' for Sign Note Now' details.

Example of a Delegate Progress Note

Related Topics

Prescription Drug-Monitoring Program (PDMP)

Authorized HealthCare Provider Procedure for PDMP Query