# Setting How Pasted Text Will Display to Auditors, Authors, and Cosigners

CPRS has several options to determine how pasted text will display to reviewers, those who are in user classes that can view copied and pasted text. The user can select one method or combine all of them:

- Bold

- Italics

- Underline

- Highlight

These users can select to make text bold and italicized or whatever combination or individual text attribute they would like to show that a user pasted it. The user’s selection is stored in a CPRS parameter, but is set in the CPRS GUI.

These users can also turn on or off the identifying of copy/paste text in the detailed display so that users can either see what was originally pasted with text that was changed highlighted. The edited text is in the body of the note, while the original text is marked in the detailed display.

To set what characteristics will indicate text that has been pasted into a clinical document, use these steps:

1. In CPRS, bring up the Options dialog by selecting Tools | Options.

2. Select the Copy/Paste tab.

3. Under the How text is identified on the note section, select which attributes or combination of attributes you want to identify pasted text by checking the box for each attribute:

- Bold

- Italics

- Underline

- Highlight

From the Tools | Options dialog on the Copy/Paste tab, the auditing user can choose any combination of the way CPRS should display the options.

4. If you select Highlight, you may also choose a different or take the default color. To select a different color, select the drop down arrow and choose the color:

- Silver

- Red

- Lime

- Yellow

- Blue

- Fuchsia

- Aqua

- White

5. If you would like to see in the detailed display the original text that was replaced, check the Display differences between what was paste in details pane check box.

6. When done, select OK.

### Auditing Pasted Text in Clinical Documents

When a user is in the appropriate user class, the user can view pasted text in signed notes according to the parameters the site has set for what constitutes pasted text. For authorized users, the notes will display with a Pasted Data pane. In this pane are two areas: a listing of all items that were pasted into the note. The items are identified as New before the note is signed and by the date after it is signed.

When the user selects an item by the date, the text of the paste displays in a pane next to the list of pastes. Also, the text displays as a pasted in the way the user selected (bold, highlighted, underlined, italicized, or a combination of these attributes).

This screen capture shows a progress note on the Notes tab. The person viewing the note is in a class that enables them to see pasted text. The Pasted Data pane enables the user to select items that have been pasted so that they can be reviewed.

To view pasted text in CPRS, use these steps:

1. On the Notes tab, if you have been assigned as a user who can audit and there is text that has been pasted into the note you are viewing, you will see a new Pasted Data pane below the main note pane.

2. To view what text has been pasted, select an item from the list under Pasted Data by clicking it or tabbing to it.

3. When an item is highlighted, such as when the user selects a date, the pasted text will display in the pane to the right of the list and it will be displayed as the user defined on the Notes tab of the Options dialog. In the pane to the right of the Pasted Data List, the user can see the following information about the pasted text:

- Date: The date the paste was made

- User: Which user pasted the data

- From: the Source (if VistA the source will be known, if from outside VistA, it may just read from outside)

- Copied from Patient: This will tell what patient the data was copied from if known.

- Percentage: What percentage of the original text was pasted.

- Pasted Text: This displays the text that was pasted. This is especially useful for user who might have visual difficulties.

4. To view other pasted entries, simply select the appropriate item (or date) in the list.

Related topics

Progress Notes

Auditing Copying and Pasting Overview