# Authorized HealthCare Provider Procedure for PDMP Query

Authorized Prescribers (with a DEA #) and Pharmacists (with an NPI #) can initiate a PDMP query using their own credentials.

To request a PDMP Query, follow these steps:

1. From the ribbon bar, click on the PDMP Query button, it will change to PDMP Cancel. The query will run in the background, and the user can continue to work in CPRS while the query is running. After a few seconds, the PDMP Cancel button will change to PDMP Results.

Note: You can also select PDMP from the Tools drop-down menu.

Note: Retrieving the results may take a while as the query searches all 50 states' databases (through a third party PDMP gateway). This process is outside of CPRS’s control.

2. Click on the PDMP Results button to display the PDMP report. The Prescription Drug Monitoring Program Results report displays in a separate window.

Note: If encounter information has not been entered, the encounter information dialog will appear before the PDMP report is displayed. You must complete the encounter information dialog before proceeding.

Note: Retrieving the report may take a while as it must be retrieved through a third party PDMP gateway. This process is outside of CPRS’s control.

The report allows the user to review the PDMP results and to automatically generate a note to document any findings. It has three sections: Demographics, Summary, and Prescriptions. The bottom of the report displays the date of the last PDMP Query (which is the same date as the date previously noted in the hover over Note for the PDMP Query), Four (4) statement selections, as well as the Cancel Without Update and Done and Create Note buttons.

Note: You must select at least one of the Statements. Clicking the Done and Create Note button without selecting a Statement, will produce the error message: "At least one option should be selected."

#### Provider PDMP Results Report Statements

Each of the four (4) Provider Statement selections is described below:

1st Statement

- No prescription (s) for controlled substances outside the VA were found in the last 90 days.

- Selecting this statement will produce a text box to enter comments of up to 250 characters (optional).

2nd Statement

- Prescription(s) filled outside the VA in the last 90 days are noted. However, they do not raise significant safety concerns and do not influence the treatment plan at this time.

- Selecting this statement will produce a text box to enter comments of up to 250 characters (optional) and the following Non-VA Meds reminder statement displays below the text box: "Please be sure to record any active/chronic medications discovered from PDMP query in the Non-VA Medications section of the Meds Tab in CPRS."

3rd Statement

- Prescription(s) filled outside the VA in the last 90 days are noted. Safety concerns will be discussed with the patient and documented as part of ongoing treatment planning.

- Selecting this statement will produce a text box to enter comments of up to 250 characters (optional) and the following Non-VA Meds reminder statement displays below the text box: "Please be sure to record any active/chronic medications discovered from PDMP query in the Non-VA Medications section of the Meds Tab in CPRS."

4th Statement

- Prescription(s) filled outside the VA are noted and will be addressed as follows:

- Selecting this statement will produce a text box to enter comments of up to 250 characters (required) and the following Non-VA Meds reminder statement displays below the text box: "Please be sure to record any active/chronic medications discovered from PDMP query in the Non-VA Medications section of the Meds Tab in CPRS."

1. Click the Done and Create Note button.

A STATE PRESCRIPTION DRUG MONITORING PROGRAM progress note will automatically be created in the background. Click on the Notes tab at the bottom of the Cover Sheet to view the Progress Note with today's date.

Note: For a Progress Note example, refer to Example of a Progress Note at the end of this section.

2. Select the PDMP note. From the top menu, select Action, and click ‘Sign Note Now.' The 'Sign Note Now' window displays.

3. Enter the Signature Code for the Provider and click ‘OK.’ The status of the note changes to ‘COMPLETED.’ Electronic Signature and Date/time stamp displays on the note.

Note: Refer to 'The Sign Note Now and Sign Discharge Summary Now Commands' for 'Sign Note Now' details.

Related Topics

Prescription Drug-Monitoring Program (PDMP)

Delegate Procedure for PDMP Query

PDMP Accounting of Disclosure (AOD) Report