$TXT Created by BECKWITH,RALPH at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Thursday, 05/06/10 at 14:10 ============================================================================= Run Date: OCT 06, 2010 Designation: PRC*5.1*133 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #117 Status: Released Compliance Date: NOV 06, 2010 ============================================================================= Associated patches: (v)PRC*5.1*8 <<= must be installed BEFORE `PRC*5.1*133' Subject: SIMPLIFIED ORDER $ LIMIT;PARTIAL FRACTIONAL RECEIPTS;DELINQUENT DELIVERY LISTING Category: - Other - Routine Description: ============ This patch will address the following 3 issues: 1. When users submit a New Simplified Purchase Card Order for $3000 a message appears stating that the order cannot be over $2500 and should read $3000. 2. When users receive a partial fractional quantity using the option Receipt of Purchase Order, they are then not allowed to post the same fractional quantity received in inventory. 3. When users select option [Delinquent Delivery Listing], all users are reported in the report instead of only the Purchasing Agents. ASSOCIATED NSR(s): ================== N/A Remedy: ======= 1. HD0000000295744 Simplified or Detailed PO (Purchase Order) question Duplicate: HD0000000209482 CANNOT EXCEED $2500 message on NEW SIMPLIFIED ORDER HD0000000345582 Purchase Card Order Limits 2. HD0000000290874 Partials with fractions unable to receive in Inventory Duplicate: HD0000000399379 RR with fraction and adjustment voucher 3. HD0000000245950 Purchasing Agents Delinquent Delivery Listing Test Sites: =========== St Cloud VA Medical Center VA Montana HCS VA North Florida/South Georgia VA HCS Remedy Overview: ================ 1. HD0000000295744 Simplified or Detailed PO question Problem: -------- Site requested information regarding simplified and detailed purchase card orders. Site submitted simplified order for $3000 and IFCAP stated that order cannot be over $2500. Resolution: ----------- A modification will be made to the Input Template [PRCHSIMP] that controls the input of a Simplified Order to concur with the $3000 limit mentioned in administrative bulletin (07GC1.01 November 15, 2006). Routines: none 2. HD0000000290874 Partials with fractions unable to receive in Inventory Problem: -------- When users receive a partial fractional quantity using option [Receipt of Purchase Order] they are not allowed to post the same fractional quantity received in inventory using option [Purchase Order Receiving To Inventory Point]. Resolution: ----------- Modify routine PRCPREC1 to check for fractional quantity entry and warn users that ordered inventory items that will have to be received into inventory cannot be a partial fractional quantity. Message example: "This appears to be an inventory item that will have PURCHASE ORDER RECEIVING TO INVENTORY. You CANNOT enter a fractional quantity as it WILL NOT be allowed to be received into Inventory. Please OK the fractional amount is for a non inventory receipt." Routines: PRCPREC1 3. HD0000000245950 Purchasing Agents Delinquent Delivery Listing Problem: -------- When users select option [Delinquent Delivery Listing], all users are reported in the report instead of only the Purchasing Agents. Resolution: ----------- Modify report option [Delinquent Delivery Listing] to query type of Supply Employee (or ALL) desired for report. New Supply Employee query: Supply Employee type selection: 1:WAREHOUSE 2:PPM ACCOUNTABLE OFFICER 3:PURCHASING AGENT 4:MANAGER 5:PURCHASE CARD HOLDER 6:ALL OF THE ABOVE By Type of Supply Employee: : (1-5): 5// 4 SELECTED: 4 / MANAGER Routines: PRCHDPO DOCUMENTATION RETRIEVAL: ======================== Related to Issue #3 above, the following manual has been updated to reflect the change: IFCAP Purchasing Agent User's Guide The updated manuals will be posted to the VistA Documentation Library (VDL) immediately after the release of the patch. Sites may retrieve documentation in one of the following ways: (1) The preferred method is to FTP the files from download.vista.med.va.gov, which will transmit the files from the first available FTP server. (2) Sites may also elect to retrieve documentation directly from the ANONYMOUS SOFTWARE DIRECTORY from a specific server as follows: Albany: ftp.fo-albany.med.va.gov Hines: ftp.fo-hines.med.va.gov Salt Lake City: ftp.fo-slc.med.va.gov The following documentation will be available: File Name Description --------- ----------- ifcp5_1purchasing_agent.pdf IFCAP Purchasing Agent User's Guide * Note: Use Binary mode when transferring the .PDF file. The .PDF files can be read on a PC using the Adobe Acrobat Reader program. ================INSTALLATION INSTRUCTIONS ================= You may install this patch at any time without interruption to users. It should take less than 2 minutes to install this patch. 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select to use the following options: (when prompted for INSTALL NAME, enter PRC*5.1*133) a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package PRC*5.1*133. 5. When Prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted 'Want to DISABLE Schedule Options, Menu Options and Protocols? NO//', respond YES. When prompted to select the options you would like to place out of order, enter the following: 'PRCHPM PO REC' Receipt of Purchase Order 'PRCHOUT DEL' Delinquent Delivery Listing Routine Information: ==================== The second line of each of these routines now looks like: ;;5.1;IFCAP;**[Patch List]**;Oct 20, 2000;Build 5 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCHDPO Before: B20296136 After: B28795225 **8,133** Routine Name: PRCHREC1 Before: B17009071 After: B22440228 **133** Routine list of preceding patches: 8 ============================================================================= User Information: Entered By : BECKWITH,RALPH Date Entered : JAN 15, 2009 Completed By: HEFFERNAN,COREY Date Completed: OCT 05, 2010 Released By : NELSON,VICKI M Date Released : OCT 06, 2010 ============================================================================= Packman Mail Message: ===================== $END TXT