$TXT Created by BECKWITH,RALPH at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Tuesday, 05/03/11 at 11:10 ============================================================================= Run Date: JUN 25, 2012 Designation: PRC*5.1*156 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #140 Status: Released Compliance Date: JUL 26, 2012 ============================================================================= Associated patches: (v)PRC*5.1*108 <<= must be installed BEFORE `PRC*5.1*156' Subject: CONVERT TEMP REQUISITION TO PO;PURCHASE ORDER 2237 FISCAL YEAR Category: - Routine Description: ============ This patch addresses the following 2 issues: 1. Option 'Convert a Temporary 2237 request to a Purchase Order' results in duplicate entries reported in Running Balance report 2. Entering Purchase Order for succeeding fiscal year results in requisition with current fiscal year ASSOCIATED NSR(s): ================== N/A Remedy: ======= 1. HD0000000451181 - FCP636 system is duplicating some orders entered Duplicates: HD0000000453921 - Purchase Card duplicates on running balance HD0000000458216 - Duplicate transaction file issue HD0000000494569 - Duplicate obligations in Running Balance HD0000000508598 - Duplicated Transaction 2. HD0000000433365 - Purchase Order issue for BBFY Duplicates: HD0000000433393 - Delivery Orders grabbing wrong BBFY transaction number and affecting Running Balance totals HD0000000162405 - PO requisition BBFY for following year are set to current to current year BBFY Test Sites: =========== Oklahoma City VAMC St. Cloud VAMC Tennessee Valley HCS Remedy Overview: ================ 1. HD0000000451181 - FCP636 system is duplicating some orders entered Problem: -------- When site runs option 'Convert a Temporary 2237 request into a Purchase Card Order', the temporary transaction is not removed from the Running Balance report. Resolution: ----------- Modify the order processing option for 'Convert a Temporary 2237 Request into a Purchase Card Order' to delete the temporary transaction from the Running Balance index. ** A post install process will run to remove any duplicate Running Balance transactions created by this error condition. Example of post install output: Running Post-Install Routine: FIX410^PRCS156P. NUMBER IEN 'RB' MISMATCHES: 3 ** Temporary work file of deleted 'RB' duplicates is kept for 120 days in ^XTMP("PRCS156") Routines: PRCHCON1, PRCS156P 2. HD0000000433365 - Purchase Order issue for BBFY Problem: -------- Site reports that when dating a Purchase Order for the succeeding fiscal year, the Purchase Order link requisition will default back to the current year. This affects the Running Balance reporting and the order will be rejected by FMS in the succeeding fiscal year as being a previous fiscal year order. Resolution: ----------- Modified routine PRCOEDC to insure that the following fiscal year (BBFY) is not reset to current fiscal year. Routines: PRCOEDC Installation Instructions: ========================== You may install this patch at any time without interruption to users. It should take less than 5 minutes to install this patch. *********************************************************************** PLEASE NOTE: Post install routine PRCS156P will be deleted once the install is complete. If you wish to check the checksum of this routine please use the 'Verify Checksums in Transport Global' under the Installation Menu. *********************************************************************** 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select to use the following options: (when prompted for INSTALL NAME, enter PRC*5.1*156) a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package PRC*5.1*156. 5. When Prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted 'Want to DISABLE Schedule Options, Menu Options and Protocols? YES//', respond YES 1) When prompted "Enter options you wish to mark as "Out of Order":" enter the following option: Convert Temporary 2237 to PC Request [PRCH CONV TEMP] New Detailed Purchase Card Order [PRCH ENTER DETAILED ORDER] New Purchase Order [PRCHPC PO ADD] Enter Delivery Order [PRCH ENTER DELIVERY ORDER] 2) When prompted "Enter protocols you wish to mark as "Out of Order":" just press . Routine Information: ==================== The second line of each of these routines now looks like: V ;;5.1;IFCAP;**[Patch List]**;Oct 20, 2000;Build 5 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCHCON1 Before: B22950686 After: B24300474 **108,156** Routine Name: PRCOEDC Before: B2258003 After: B2323134 **156** Routine Name: PRCS156P Before: n/a After: B2880057 **156** Routine list of preceding patches: 108 ============================================================================= User Information: Entered By : BECKWITH,RALPH Date Entered : JAN 25, 2011 Completed By: PODLEY,CHRIS Date Completed: JUN 18, 2012 Released By : VASSAR,CAROL Date Released : JUN 25, 2012 ============================================================================= Packman Mail Message: ===================== $END TXT