$TXT Created by BECKWITH,RALPH at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Monday, 08/08/11 at 13:38 ============================================================================= Run Date: SEP 11, 2012 Designation: PRC*5.1*157 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #141 Status: Released Compliance Date: OCT 12, 2012 ============================================================================= Associated patches: (v)PRC*5.1*113 <<= must be installed BEFORE `PRC*5.1*157' (v)PRC*5.1*126 <<= must be installed BEFORE `PRC*5.1*157' Subject: CANCEL PO WITH CHARGES;FILE RE-INDEXING WARNINGS Category: - Routine Description: ============ This patch addresses the following 2 issues: 1. Site reported that they were able to cancel a Purchase Card order before the reconciliation charges were removed. 2. In File Description information for file CONTROL POINT ACTIVITY (#410), PROCUREMENT & ACCOUNTING TRANSACTIONS (#442) AND AMENDMENTS (#443.6) add informational warning: *********DO NOT RE-INDEX THIS FILE********** ASSOCIATED NSR(s): ================== N/A Remedy: ======= 1. HD0000000454995 Can a P/C order be cancelled before the reconciliations are removed? 2. HD0000000418225 File 442 $ File 410 - DO NOT REINDEX "Housekeeping" Test Sites: =========== Oklahoma City VAMC St. Cloud VAMC Remedy Overview: ================ 1. HD0000000454995 Can a P/C order be cancelled before the reconciliations are removed? Problem: -------- Site reported that they were able to cancel a Purchase Card order before the reconciliation charges were removed. Resolution: ----------- Modify the order amendment processing for a direct cancel or to Replace a P.O. number to check the Method of Processing (MOP) is a purchase card AND check to insure that no linked charges exist in file PURCHASE CARD ORDER RECONCILE (#440.6). Routines: PRCHINQ, PRCHMA, PRCHMA1 2. HD0000000418225 File 442 $ File 410 - DO NOT REINDEX "Housekeeping" Problem: -------- Based on issues concerning these files National Support would like to add the warning message "DO NOT RE-INDEX". Re-indexing has caused serious structure/processing issues over the years. Resolution: ----------- Modified file descriptions for file CONTROL POINT ACTIVITY (#410), PROCUREMENT & ACCOUNTING TRANSACTIONS (#442) and AMENDMENTS (#443.6) to include the following information: *********DO NOT RE-INDEX THIS FILE********** Here is the file description change for file #443.6: STANDARD DATA DICTIONARY #443.6 -- AMENDMENTS FILE JUL 13,2011@07:48 PG 1 STORED IN ^PRC(443.6, (3072 ENTRIES) SITE: Washington OIFO UCI: MNT,MNT (VERSION 5.1) DATA NAME GLOBAL DATA ELEMENT TITLE LOCATION TYPE -------------------------------------------------------------------------- This is a temporary holding file used to store a purchase order while an Amendment is being created. Changes to a P.O. are actually made to this file, and not to the original P.O. If the user completes and approves the Amendment, the changes are copied to the P.O. Whether approved or not, the "copy" is deleted from this file when the user is finished. The file is also used for amendments to Requisitions. *********DO NOT RE-INDEX THIS FILE********** Routines: PRC157P (Post Install routine) ================INSTALLATION INSTRUCTIONS ================= You may install this patch at any time without interruption to users. It should take less than 2 minutes to install this patch. *********************************************************************** PLEASE NOTE: Post install routine PRC157P will be deleted once the install is complete. If you wish to check the checksum of this routine please use the 'Verify Checksums in Transport Global' under the Installation Menu. *********************************************************************** 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select to use the following options: (when prompted for INSTALL NAME, enter PRC*5.1*157) a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package PRC*5.1*157. 5. When Prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted 'Want to DISABLE Schedule Options, Menu Options and Protocols? NO//', respond YES 1) When prompted "Enter options you wish to mark as "Out of Order":" enter the following option: Amendment to Purchase Order [PRCHPC AMEND] Amendment To Purchase Card Order [PRCH AMENDMENT TO P/C ORDER] Amendment to Requisition [PRCHPM REQN AMEND] 2) When prompted "Enter protocols you wish to mark as "Out of Order":" just press . Routine Information: ==================== The second line of each of these routines now looks like: ;;5.1;IFCAP;**[Patch List]**;Jul 1, 2011;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRC157P Before: n/a After: B945489 **157** Routine Name: PRCHINQ Before: B9819590 After: B10133496 **18,117,126,157** Routine Name: PRCHMA Before: B76984326 After: B77711518 **21,79,100,113,157** Routine Name: PRCHMA1 Before: B46254767 After: B47127085 **22,40,79,157** Routine list of preceding patches: 113, 126 ============================================================================= User Information: Entered By : BECKWITH,RALPH Date Entered : FEB 28, 2011 Completed By: PODLEY,CHRIS Date Completed: AUG 29, 2012 Released By : NELSON,VICKI M Date Released : SEP 11, 2012 ============================================================================= Packman Mail Message: ===================== $END TXT