============================================================================= Run Date: APR 04, 2014 Designation: PRC*5.1*187 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #157 Status: Released Compliance Date: MAY 05, 2014 ============================================================================= Subject: VDL DOCUMENTATION UPDATE FOR IFCAP MAIL GROUPS Category: - Informational Description: ============ ***************************************************************** ***************************************************************** ***************************************************************** This is an INFORMATIONAL patch that includes updates to the IFCAP Version 5.1 Security Guide and IFCAP Version 5.1 Technical Manual, regarding MailMan group names. ***************************************************************** ***************************************************************** ***************************************************************** ASSOCIATED NSR(s): ================= N/A ASSOCIATED REMEDY TICKET(s): =========================== INC000000212302 - VDL documentation missing on IFCAP mail groups PARTICIPATING TEST SITES: ======================== N/A REMEDY TICKET OVERVIEW: ====================== INC000000212302 - VDL documentation missing on IFCAP mail groups Problem: ======= Site reported that IFCAP MailMan group documentation was missing in VDL documentation for IFCAP manuals - Security Guide & Technical Manual. IFCAP Version 5.1 SECURITY GUIDE -------------------------------- The IFCAP V.5.1 Security Guide, section "3.2 Mail Groups" states "A listing and description of Mail Groups appears in chapter 6 of the IFCAP V 5.1 Technical Manual." That statement isn't true. They're in chapter 7, page 7-7. IFCAP Version 5.1 TECHNICAL GUIDE --------------------------------- The listing of MailMan group names is incomplete and not in alphabetical order. Resolution: ========== IFCAP Version 5.1 SECURITY GUIDE -------------------------------- Chapter 3. IFCAP Security Keys and Other Features, the following sections have been updated to reflect the following without reference to specific chapters: (1) 3.2. Mail Groups A listing and description of Mail Groups appears in the IFCAP V.5.1 Technical Manual. (2) 3.3 Bulletins A listing and description of Bulletins appears in the IFCAP V.5.1 Technical Manual. (3) 3.4 Archiving/Purging A description of the archiving and purging processes appears in the IFCAP V5.1 Technical Manual. IFCAP Version 5.1 TECHNICAL MANUAL ----------------------------------- The IFCAP Technical Manual V5.1, Chapter 7 - Other Exported Components, Section 7.6 Mail Groups, Table 7.7: Mail Groups, has been updated to include the following Mail Groups: Mail Group Purpose ================================================================== CRD This is the mail group for Fiscal (electronic receiving reports). This mail group also receives the confirmations for the transfer of payments from IFCAP to CAPPS. EDV Ref PRC*5*84. This is the Mail Group for the processing of the Dun & Bradstreet numbers in the IFCAP Vendor file. FMZ Created by XM*999*81. Receives messages from Austin. This mail group receives confirmation message for transactions sent to Q-FMZ.DOMAIN.EXT. Staff assigned to this mail group may be in Fiscal or IRM Service. FPC AUSTIN MESSAGES CASCA financial data from Austin Finance Center for major construction appropriations. The mail group receives the following messages: F04/LTR F02/LTR F52/LTR F10/LTR 516/LTR F08/LTR FPC/LTR ISM Left existing "purpose" but added reference to the patch PRC*5.1*63. OGR AUSTIN MESSAGES This mail group is used for receipt of procurement history (PHA) confirmation messages. This mail group will also receive the PHA transaction record that is transmitted to Austin. It receives LOG reports from Austin. All processed mail messages from ISMS will also be sent to this mail group as well as FPDS accepted/rejected messages. IFCAP Message Router messages (File #458) for Transaction Codes which are sent to this mail group include: IFC-833 IFC-834 IFC-836 IFC-839 IFC-840 IFC-841 IFC-843 IFC-844 IFC-845 IFC-DO1 IFC-ERR IFC-HLS IFC-MSG IFC-OHC IFC-OHG IFC-OHS IFC-OLS IFC-ONA IFC-OPE IFC-PFA IFC-PKE IFC-SHA IFC-SSO ISM-POA Also receives LG9/LTR messages. OLP Left existing "purpose" but added reference to the patch PRC*5.1*153. PRC 1358 MONITORS Left existing "purpose" but added reference to the patch PRC*5.1*130. PRCPLO CLRS Left existing "purpose" but added reference to the NOTIFICATIONS to patches PRC*5.1*83 and PRC*5.1*98: The following individuals should be added to this mail group: IFCAP IRM support staff, IFCAP Application Coordinators, and Supply Systems Analysts responsible for the transmission of the GIP data to the PCLO. PRCV AUDIT Left existing "purpose" but added reference to the FILE ALERTS patch PRC*5.1*81 and the following statement: This mail group is to be used ONLY by the Bay Pines VAMC (Dynamed). Do NOT add names to these mail groups if you are not at the Bay Pines VAMC. SITES NOT IMPLEMENTING THE DYNAMED-IFCAP INTERFACE WILL NEVER USE THESE MAIL GROUPS. PRCV ITEM Left existing "purpose" but added reference to the VENDOR EDITS patch PRC*5.1*81 and the following statement: This mail group is to be used ONLY by the Bay Pines VAMC (Dynamed). Do NOT add names to these mail groups if you are not at the Bay Pines VAMC. SITES NOT IMPLEMENTING THIS DYNAMED-IFCAP INTERFACE WILL NEVER USE THESE MAIL GROUPS. Added these as a Notation or as part of the table: VHACO10FPCLRS@e2k.domain.ext -- New Outlook E-Mail Group -- PRC*5.1*98: The new Microsoft (MS) Outlook mail group which will receive all messages concerning transaction activity. This MS Outlook mail group is primarily for interested staff external to your site and will not impact the messages currently sent to site staff. VHANIFMO -- Outlook E-Mail Group -- PRC*5.1*145 & PRC*5.1*121: If an NIF (National Item File) maintenance error occurs, an e-mail is being sent to Outlook e-mail group 'VHA NIF Maintenance Office@domain.ext' when it should be going to 'VHANIFMO', which is the SMTP address for VHA NIF Maintenance Office. -- VistA Mail Group -- PRC*5.1*1: HL7 -- TCP/IP (Components) -- Applications... Update the applications PRCP_SS_VISTA and PRCP_SSTATION to ACTIVE status using the option, EA Application Edit [HL EDIT APPL PARAM]. The other application protocol settings should be: (STATUS) ACTIVE COUNTRY CODE US HL7 FIELD SEPARATOR | | HL7 ENCODING CHARACTERS ~^\& MAIL GROUP NOTE: In some instances, IFCAP sends some mail messages using "addressee" and "domain name" information in the CALM/LOG BATCH TYPE LIST file instead of mail groups. DOCUMENTATION RETRIEVAL: ======================== Sites may retrieve documentation in one of the following ways: 1) The preferred method is to FTP the files from download.vista.domain.ext, which will transmit the files from the first available FTP server. (2) Sites may also elect to retrieve documentation directly from the ANONYMOUS SOFTWARE DIRECTORY from a specific server as follows: Albany ftp.domain.ext Hines ftp.domain.ext Salt Lake City ftp.domain.ext The documentation distribution includes: File Name Description Retrieval Format ========= =========== ================ ifcp5_1security_guide.PDF IFCAP Security Manual BINARY ifcp5_1tech_manual.PDF IFCAP Technical Manual BINARY (3) Once released, documentation may be retrieved from VISTA Documentation Library (VDL) on the Internet at the following address: http://www.domain.ext/vdl INSTALLATION INSTRUCTIONS: ========================== ****** This is an informational patch ONLY. ****** ****** There is NO install to be done. ****** Routine Information: ==================== No routines included. ============================================================================= User Information: Entered By : Date Entered : JAN 29, 2014 Completed By: Date Completed: MAR 28, 2014 Released By : Date Released : APR 04, 2014 ============================================================================= Packman Mail Message: ===================== No routines included