$TXT Created by BECKWITH,RALPH at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Wednesday, 11/12/08 at 07:44 ============================================================================= Run Date: NOV 17, 2008 Designation: PRC*5.1*125 Package : PRC - IFCAP Priority: EMERGENCY Version : 5.1 SEQ #104 Status: Released Compliance Date: NOV 18, 2008 ============================================================================= Associated patches: (v)PRC*5.1*8 <<= must be installed BEFORE `PRC*5.1*125' Subject: US BANK PURCHASE CARD ACTIVATION Category: - Routine - Other - Data Dictionary Description: ============ Purchase Card prefix changing from Citibank to a new prefix representing US Bank. ASSOCIATED NSR(s): ================== N/A Remedy: ====== 1. HD0000000271432 IFCAP: Purchase Card prefix issue Test Sites: =========== Upstate New York HCS San Juan, PR. ST. Cloud, MN. Central Plains HCS Remedy Overview: ================ 1. HD0000000271432 IFCAP: Purchase Card prefix issue Problem: -------- The Department of Veterans Affairs has changed the charge card vendor from Citibank (4486*) to US Bank (4716*). 1. Modify the [PRCH INACTIVATE EXP CHAR CARD] option to task new process that will inactivate any active Citibank cards (with a 4486 preface) and any US Bank cards reaching their expiration date. ** Task needs to be setup initially for the night of 11/30/2008 @01:00 (which is the anticipated change over date to new US Bank cards) and monthly for any outstanding Citibank cards missed in the first pass and for US Bank cards reaching their expiration date. 2. Create a new report [Purchase Card exceptions/replacements] option on the [PRCH CARD COORDINATOR MENU] option that will report three types of old and new purchase card exceptions previously using Fileman print processing. a. Citibank cards without US Bank replacement card b. All active Citibank cards with NO new US Bank replacement card c. All inactive Citibank cards WITH new US Bank replacement cards 3. Modify the report [CCR Charge Card Reg. Exception] option on the [PRCH CARD COORDINATOR MENU] option to insure ALL Purchase Card Registration exceptions are listed for sites selected. 4. Add a new query to the [PURCHASE CARD REGISTRATION] option that will allow users to enter a 'REPLACED CARD' value. This insures the link between the new card and the replaced card for charge reconciliation crossovers on old orders against replaced cards when charges come through under the new card number. This 'REPLACED CARD' number MUST be a valid card number, inactive, not used as a replacement card for another card and match the new card for the following fields: CARD HOLDER, STATION NUMBER, FUND CONTROL POINT, COST CENTER and BUDGET OBJECT CODE. 5. Increase field length for Field 4 (Bank's Vendor ID) in File 440.6 [PURCHASE CARD ORDER RECONCILE] from 9 to 11. Resolution: ----------- 1. Modify PRCH3A used by the [Inactivate Expired Charge cards] option on the [PRCH CARD COORDINATOR MENU] option. This option will be tasked. Initially, the option MUST BE scheduled to run on November 30, 2008 at 0100 (1 am). There is an internal date check in the routine that will NOT ALLOW the process to inactivate cards if the date is not after November 29, 2008 at 5:00 PM. This option can be scheduled to run monthly using the Task Manager. Instructions on how to schedule this task are in Step 8 of the Installation Instructions. 2. Create new routine PRCH4RPT that will be used by the new [Purchase Card exceptions/replacements] option on the [PRCH CARD COORDINATOR MENU] option that will allow the user to print exceptions/replacements reports previously run through Fileman print option. This user friendly option will allow three types of reports: 1. ALL Citibank cards with No US Bank replacement # 2. Active Citibank cards with No US Bank replacement # 3. Inactive Citibank cards with US Bank replacement # 3. Modify routine PRCH2A to insure all Purchase Card registration exceptions will be listed for site. **Reconciliation [PRCH P.C.O. RECONCILIATION] option under the Reconciliation Menu [PRCH RECONCILE MENU] option will continue to locate purchase card orders and reconcile them to selected charges even if the order has the original card number and the charge has the replacement card number. When reconciling by purchase card order, the option will look up the related charges and reconcile even if the charge and the order involve both old and new card numbers. DOCUMENTATION DISTRIBUTION: ========================== Sites may retrieve the documentation directly via FTP (using BIN mode). The preferred method is to FTP the files from: download.vista.med.va.gov This transmits the files from the first available FTP server. Sites may also elect to retrieve the documentation directly from the ANONYMOUS.SOFTWARE directory from a specific server as follows: Albany: ftp.fo-albany.med.va.gov anonymous.software Hines: ftp.fo-hines.med.va.gov anonymous.software Salt Lake City: ftp.fo-slc.med.va.gov anonymous.software FIRST AVAILABLE SERVER download.vista.med.va.gov anonymous.software Filename Description ======== =========== IFCP5_1TECH_MANUAL.PDF Technical Manual IFCP5_1PURCHASE_CARD.PDF Purchase Card User's Guide The updated manual will be available on the VDL upon the release of this patch. ================INSTALLATION INSTRUCTIONS ================= It is not necessary to disable any options. You may install these routines at any time without interruption to users. It should take less than 2 minutes to install this patch. 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. From the Kernel Installation & Distribution System menu, select the Installation menu. 3. From this menu, you may select to use the following options: (when prompted for INSTALL NAME, enter PRC*5.1*125) a. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. b. Print Transport Global - This option will allow you to view the components of the KIDS build. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package PRC*5.1*125. 5. When Prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" respond NO. 6. When prompted 'Want to DISABLE Schedule Options, Menu Options and Protocols? NO//', respond YES. When prompted to select the options you would like to place out of order, enter the following: PRCH CARD COORDINATOR MENU 7. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', respond NO. 8. Schedule a task to inactivate CitiBank and other expired charge cards. ---------------------------------------------- The [Inactivate Expired Charge cards] option will permit the coordinator to inactivate cards with an expiration date prior to the default date (this is the date you are using the option) and all active Citibank cards with 4486* preface. The option will reside on the [PRCH CARD COORDINATOR MENU] option. SCHEDULE OPTION TO RUN REGULARLY (IRM) *** This option must be set up as a tasked job to run on November 30, 2008@01:00 (1 am) NOTE: The first time this tasked job runs, it will Inactivate ALL Citibank cards. Select Taskman Management Option: Schedule/Unschedule Options Select OPTION to schedule or reschedule: PRCH INACTIVATE EXP CHAR Inactivate Expired Charge cards Are you adding 'PRCH INACTIVATE EXP CHAR CARD' as a new OPTION SCHEDULING (the 52ND)? No// Y (Yes) Option Name: PRCH INACTIVATE EXP CHAR CARD Menu Text: Inactivate Expired Charge cards TASK ID: _________________________________________________________________ QUEUED TO RUN AT WHAT TIME: Nov 30,2008@01:00 (site defined) DEVICE FOR QUEUED JOB OUTPUT: QUEUED TO RUN ON VOLUME SET: RESCHEDULING FREQUENCY: 1M (site defined) TASK PARAMETERS: SPECIAL QUEUEING: ___________________________________________________________________ ***This option will be used to inactivate the Citibank Cards. Inactivation of the cards will occur on the date entered by the IRM when this option is scheduled as part of the installation of the patch. Sites will enter: November 30, 2008 at 01:00, unless advised otherwise.*** NOTE: After the tasked job has been run on November 30th to inactivate the International Merchant Purchase Authorization Cards (IMPAC), a site may wish to invoke the [Inactivate] option manually from the Coordinator's menu at a time of their own choosing. Routine Information: ==================== The second line of each of these routines now looks like: V ;;5.1;IFCAP;**[Patch List]**;Oct 20, 2000;Build 15 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCH2A Before: B18523948 After: B19001803 **8,125** Routine Name: PRCH3A Before: B3509017 After: B4013336 **8,125** Routine Name: PRCH4RPT Before: n/a After: B13578830 **125** Routine Name: PRCHUSER Before: B5953549 After: B15927920 **8,125** Routine list of preceding patches: 8 ============================================================================= User Information: Entered By : BECKWITH,RALPH Date Entered : SEP 16, 2008 Completed By: DUCKWORTH,TIM Date Completed: NOV 14, 2008 Released By : NELSON,VICKI M Date Released : NOV 17, 2008 ============================================================================= Packman Mail Message: ===================== $END TXT