$TXT Created by BECKWITH,RALPH at MNTVBB.FO-WASH.MED.VA.GOV (KIDS) on Friday, 10/24/08 at 11:07 ============================================================================= Run Date: DEC 04, 2008 Designation: PRC*5.1*115 Package : PRC - IFCAP Priority: Mandatory Version : 5.1 SEQ #105 Status: Released Compliance Date: JAN 04, 2009 ============================================================================= Associated patches: (v)PRC*5.1*112 <<= must be installed BEFORE `PRC*5.1*115' Subject: CARRY FORWARD OPTION ERROR;INVALID COST CENTER IN PO;424.1 PURGE PROBLEM Category: - Routine - Other Description: ============ This patch will address the following 3 issues: 1. Can't run the Carry Forward Quarterly option [CARRY FORWARD QUARTERLY] due to an infinite loop. Will modify the PRCSUT3 routine, cancelling or killing transactions to be reused by the Carry Forward process. 2. Invalid Cost Centers in Purchase Order when using Edit Detailed Purchase Card Order option [PRCH EDIT DETAILED ORDER]. Will modify routine PRCHNPO3 checking Cost Centers to insure they are valid Cost Centers. 3. 1358 AUTHORIZATION DETAIL (#424.1) file for Fiscal Year (FY) 08 data hanging after archive/purge of 98 and 99. Will create a new Clean Files 424/424.1 after purging option [PRCG CLEAN 424/424.1 FILES], using the new routine PRCGF424. ASSOCIATED REMEDY TICKETS: ========================== 1. HD0000000243727 Can't run Carry Forward option. 2. HD0000000187298 Impossible Cost Center in Purchase Order. 3. HD0000000216554 1358 AUTHORIZATION DETAIL (#424.1) file for FY 08 data hanging after archive of 98 and 99. ASSOCIATED NSR(s): ================== N/A PARTICIPATING TEST SITES: ========================= Boston HCS Ann Arbor, MI. Richmond, VA. REMEDY OVERVIEW: ================ 1. HD0000000243727 Can't run Carry Forward option. Problem: -------- When running Carry Forward Quarterly option [CARRY FORWARD QUARTERLY] the processing goes into infinite internal loop looking for an open sequence number available to use, but the Fund Control Point (FCP) for quarter has exhausted all sequence numbers. Resolution: ----------- Modify routine PRCSUT3 to look for cancelled transaction for FY/quarter and kill transaction to be reused by Carry Forward processing. 2. HD0000000187298 Impossible Cost Center in Purchase Order. Problem: -------- When editing an incomplete Purchase Order in Edit Detailed Purchase Card Order option [PRCH EDIT DETAILED ORDER] and the user modifies the previous Fund Control Point they are allowed to hit return at Cost Center for the Cost Center associated with the originally entered Fund Control Point, causing an invalid Cost Center to be associated with the new Fund Control Point. Resolution: ----------- Modify routine PRCHNPO3 to check that the Cost Center entered or defaulted is in fact a valid Cost Center for the new Fund Control Point and force user to enter valid Cost Center when found invalid. 3. HD0000000216554 1358 AUTHORIZATION DETAIL (#424.1) file for FY 08 data hanging after archive of 98 and 99. Problem: -------- Entries in 1358 AUTHORIZATION DETAIL (#424.1) file are not purged when the Fiscal Year digit in BILL NUMBER is the same due to reusing last digit of fiscal year every 10 years (ex. 1998 and 2008). Resolution: ----------- Created new Clean Files 424/424.1 after purging option [PRCG CLEAN 424/424.1 FILES] under parent IFCAP Archive/Purge Master Menu option [PRCG ARCHIVE/PURGE MASTER MENU] using new routine PRCGF424 that will check the 1358 AUTHORIZATION DETAIL (#424.1) file entries for same Fiscal Year digit, but dates between the linked entry in 1358 DAILY RECORD (#424) file and 1358 AUTHORIZATION DETAIL (#424.1) file field Date/Time bill entered to be greater than 9 years and delete the 1358 AUTHORIZATION DETAIL (#424.1) file entry if determined to be true. Also, steps 11 & 12 in the site user guide IFCAP Archive and Purge Process have been incorporated into this cleansing to remove any 1358 DAILY RECORD (#424) file entries with null on invalid link to PROCUREMENT & ACCOUNTING TRANSACTIONS (#442) file and 1358 AUTHORIZATION DETAIL (#424.1) file entries with invalid link to 1358 DAILY RECORD (#424) file. The audit trail will be kept for 6 months in work file ^XTMP("PRCGF424") for retrieval purposes: 1. Find 1358 DAILY RECORD (#424) file with missing 0 node 2. Find 1358 DAILY RECORD (#424) file entries with null PROCUREMENT & ACCOUNTING TRANSACTIONS (#442) file-Obligation pointer 3. Find 1358 DAILY RECORD (#424) file entries with invalid PROCUREMENT & ACCOUNTING TRANSACTIONS (#442) file-Obligation pointer 4. ** NOT USED ** 5. Find AUTHORIZATION DETAIL (#424.1) file with missing 0 node 6. Find AUTHORIZATION DETAIL (#424.1) file with null 1358 DAILY RECORD (#424) file pointer 7. Find AUTHORIZATION DETAIL (#424.1) file with invalid 1358 DAILY RECORD (#424) file pointer 8. Find AUTHORIZATION DETAIL (#424.1) file with 1358 DAILY RECORD (#424) file pointer 10 yrs in future due to re-using fiscal year single LAST digit in Auth # 9. Find AUTHORIZATION DETAIL (#424.1) file with missing date **NOT PURGED** 10. Find 1358 DAILY RECORD (#424) file with missing date **NOT PURGED** ********************************************************* * This option SHOULD be run at all sites as soon as * * possible, especially for those stations that have * * 9+ years of data. * ********************************************************* DOCUMENTATION DISTRIBUTION: =========================== Sites may retrieve the documentation directly via FTP (using BIN mode). The preferred method is to FTP the files from: download.vista.med.va.gov This transmits the files from the first available FTP server. Sites may also elect to retrieve the documentation directly from the ANONYMOUS.SOFTWARE directory from a specific server as follows: Albany: ftp.fo-albany.med.va.gov anonymous.software Hines: ftp.fo-hines.med.va.gov anonymous.software Salt Lake City: ftp.fo-slc.med.va.gov anonymous.software FIRST AVAILABLE SERVER download.vista.med.va.gov anonymous.software Filename Description ======== =========== IFCP5_1TECH_MANUAL.PDF Technical Manual The updated manual will be available on the VDL upon the release of this patch. ================INSTALLATION INSTRUCTIONS ================= This patch can be installed with users on the system, however several options will need to be disabled (see step 4). Install Time - less than 2 minutes. 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRC*5.1*115): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want to Rebuild MENU TREES after install? NO//' answer YES. c. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//' answer NO d. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//' answer YES e. When prompted 'Enter options you wish to mark as 'Out Of Order':' Enter the following options: Carry Forward Quarterly [PRCB CARRY FORWARD QUARTERLY] Edit Detailed Purchase Card Order [PRCH EDIT DETAILED ORDER] IFCAP Archive/Purge Master Menu [PRCG ARCHIVE/PURGE MASTER MENU] f. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' press . 5. Post install New purging process in option [Clean Files 424/424.1 after purging] should be run as soon as possible using the fiscal same date as the last archive/purge that was completed. Routine Information: ==================== The second line of each of these routines now looks like: V ;;5.1;IFCAP;**[Patch List]**;Oct 20, 2000;Build 12 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCGF424 Before: n/a After: B10015845 **115** Routine Name: PRCHNPO3 Before: B38584901 After: B39295710 **112,115** Routine Name: PRCSUT3 Before: B9277554 After: B12106720 **115** Routine list of preceding patches: 112 ============================================================================= User Information: Entered By : BECKWITH,RALPH Date Entered : DEC 03, 2007 Completed By: DUCKWORTH,TIM Date Completed: DEC 03, 2008 Released By : NELSON,VICKI M Date Released : DEC 04, 2008 ============================================================================= Packman Mail Message: ===================== $END TXT