$TXT Created by GOLDSMITH,RHONDA at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 05/14/09 at 19:32 ============================================================================= Run Date: OCT 21, 2009 Designation: PRCA*4.5*219 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #235 Status: Released Compliance Date: NOV 21, 2009 ============================================================================= Associated patches: (v)PRCA*4.5*169<<= must be installed BEFORE `PRCA*4.5*219' (v)PRCA*4.5*198<<= must be installed BEFORE `PRCA*4.5*219' (v)PRCA*4.5*237<<= must be installed BEFORE `PRCA*4.5*219' Subject: 3RD LETTERS PRINT REGARDLESS OF ACTIVITY Category: - Routine Description: ============ This patch addresses two related issues that involve the patient statement print functionality. First, the third statement is now printed when necessary even if there has been no activity except interest/admin charges. Second, the messages from the Check Patient Account Balance [PRCA ACCOUNT CHECK] option have been adjusted to be consistent with the above. ASSOCIATED NSR(s): ================== N/A ASSOCIATED REMEDY TICKETS: ========================== 1. HD0000000063764 MAR-0204-21303 No 3rd Letter PARTICIPATING TEST SITES: ========================= BOSTON HCS MARYLAND HCS OKLAHOMA CITY, OK TAMPA, FL UPSTATE NEW YORK HCS VA GREATER LOS ANGELES HCS REMEDY OVERVIEW: ================ 1. HD0000000063764 MAR-0204-21303 No 3rd Letter Problem ------- TOP functionality dictates that the account will not be sent to TOP until all three patient letters have been sent. However, the code has a check that prohibits the bill from printing a third letter if there was not any activity except interest and admin charges. Resolution ---------- Changed the code in PRCA Account Check, CCPC file build and CCPC Patient Statement that checks for activity before printing third letter. The code will now check to make sure a third letter has been printed. As a result of this change, the message 'This patient's statement will not print because it has no new activity for the past three statement dates other than int/admin charges.' will no longer appear while using the Check Patient Account Balance [PRCA ACCOUNT CHECK] option. If the third letter has been printed, a new message will be generated - 'This patient's statement will not print because the third letter has already printed'. INSTALLATION INSTRUCTIONS: ========================== ** It is recommended that this patch be installed as soon as possible after the patient monthly billing cycle is complete. This will allow the maximum amount of time for users to review the report generated (below) and make any changes before the next patient billing cycle. (See the POST-INSTALL instructions below.) ** This patch can be loaded with users in the system. Installation time will be less than 2 minutes. 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Patch Monitor Main Menu ... Select Kernel Installation & Distribution System Option: INStallation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution Select Installation Option: 3. From this menu, you may elect to use the following options (When prompted for the INSTALL NAME, enter PRCA*4.5*219): a. Print Transport Global - this option will allow you to view the components of the KIDS build. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package PRCA*4.5*219. a. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO (unless otherwise indicated). b. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', answer YES. c. When prompted 'Enter options you wish to mark as 'Out Of Order':', enter the following options: [PRCA ACCOUNT CHECK] Check Patient Account Balance d. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press . POST-INSTALL INSTRUCTIONS: ========================== Run REPORT^PRCA219P. This report could take a long time so it would be advantageous to run it during non-peak hours. You will be prompted for the print device for the report. This report should be passed to the AR Supervisor along with a copy of this patch description. The contents should be reviewed by the AR department prior to the running of the next Monthly Run of the AR Nightly job that prints patient bills. The report is a list of AR patient bills that have a second but not a third letter printed, where the time since the second letter printing is greater than 30 days and the current balance is greater than zero. The AR department should review this report and determine if any billing adjustments need to be made before the third letters get printed. Note: Some of these bills printed could be quite old. The report may be run as many times as needed. Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 18 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCA219P Before: n/a After: B12720778 **219** Routine Name: PRCAGDR Before: B9334228 After: B10035785 **78,198,219** Routine Name: PRCAGDT Before: B19643780 After: B20730755 **219** Routine Name: PRCAGT Before: B19589638 After: B19865936 **100,162,165,169,219** Routine Name: PRCAGU Before: B11143306 After: B11613288 **181,219** Routine Name: RCCPCPS Before: B70423807 After: B71238973 **34,70,80,48,104,116,149,170, 181,190,223,237,219** Routine Name: RCCPCSTM Before: B8662408 After: B8969116 **70,219** Routine list of preceding patches: 169, 198, 237 ============================================================================= User Information: Entered By : GOLDSMITH,RHONDA Date Entered : JUN 22, 2004 Completed By: DAWSON,TIM Date Completed: SEP 23, 2009 Released By : MARSHALL,FALENCIA B. Date Released : OCT 21, 2009 ============================================================================= Packman Mail Message: ===================== $END TXT