$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Monday, 06/24/13 at 16:00 ============================================================================= Run Date: JUN 19, 2014 Designation: PRCA*4.5*297 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #263 Status: Released Compliance Date: JUL 19, 2014 ============================================================================= Associated patches: (v)PRCA*4.5*283<<= must be installed BEFORE `PRCA*4.5*297' Subject: DUPLICATE DEPOSIT TICKET # Category: - Data Dictionary - Routine Description: ============ This patch will correct the following issue: 1. After VistA changed Deposit Ticket numbers to be retained for seven (7) years, site users are experiencing issues with duplicate deposit numbers. This is causing an increasing number of Deposit Ticket have to be manually reconciled and there is no work around for this issue. Associated NSR(s): ================== N/A Patient Safety Issues: ====================== N/A Associated Remedy ticket(s): ============================ INC000000755859 - Accounts Receivable - Other: Duplicate: INC000000783001 - Accounts Receivable - Other: Agent Cashier Participating Test Sites: ========================= Lebanon VAMC Upstate New York HCS Remedy Ticket Overview: ======================= INC0000000755859 - Accounts Receivable - Other: Problem: -------- Site reported that they are having an issue with duplicate deposit ticket numbers after a Financial policy change now mandates the retention of Deposit Ticket numbers for seven (7) years. solution: --------- Made changes to allow users to manually enter a seven (7) character deposit number that is in the format of one (1) alpha character followed by six (6) digits. This includes the TICKET # (#.01) field in AR DEPOSIT (#344.1) file PRE-LOOKUP (LOOKUP^RCDPUDEP) and that field definition itself. The update allows users to use a character prefix plus six (6) digits for deposit ticket number when using the menu option Deposit Processing [RCDP DEPOSIT PROCESSING]. Components Sent with Patch: =========================== The following is a list of updated field included in this patch: Field Name (Number) File Name (Number) ------------------- ------------------ TICKET # (#.01) AR DEPOSIT (#344.1) DOCUMENTATION RETRIEVAL: ------------------------ Sites may retrieve documentation in one of the following ways: (1) The preferred method is to FTP the files from download.vista.domain.ext, which will transmit the files from the first available FTP server. (2) Sites may also elect to retrieve documentation directly from the ANONYMOUS SOFTWARE DIRECTORY from a specific server as follows: Albany ftp.domain.ext Hines ftp.domain.ext Salt Lake City ftp.domain.ext The documentation distribution include: File Name Description Retrieval Format ========= =========== ================ PRCA_4_5_297_UM_AG User Manual BINARY (3) Once released, documentation may be retrieved from VISTA Documentation Library (VDL) on the Internet at the following address: http://www.domain.ext/vdl *** Special Important Information *** ===================================== Once this patch is installed, an alpha prefix is required when entering deposit ticket numbers in VistA. The alpha prefix added to the deposit ticket number allows recording of the correct 6-digit deposit ticket number when you receive notification a deposit ticket number entered already exists. All sites must comply with the guidance below when recording deposit tickets in VistA: All transactions for any given deposit ticket number must be recorded using the same alpha prefix. Alpha prefixes A through O are available for OTCnet deposits generated by individual stations. Alpha prefixes P through X are available for OTCnet deposits generated by and recorded by CPACs The Y prefix is reserved for credit card deposits generated by and recorded by CPACs on behalf of other stations. The Z prefix is reserved for credit card deposits generated by and recorded by the station. The below procedures explain how to create the 6-digit deposit ticket number for recording credit card deposit: The first 2 digits = 99 The third digit = The current FISCAL year The fourth through sixth digits = The Julian date of the deposit. ==================== Installation Instruction ==================== If installed during the normal workday, please install before 2:00pm CST since deposits are transmitted to the sites after 2:00pm CST and when AR Nightly background job is not run. It is recommended that the following selection(s) in the OPTION (#19) file and all of their descendants be disabled to prevent possible conflicts while running the KIDS install. Deposit Processing [RCDP DEPOSIT PROCESSING] Agent Cashier Menu [RCDP AGENT CASHIER MENU] VistA users will not be affected. Install Time is less than 2 minutes. 1. Load Transport Global --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. Startup KIDS ------------ Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution... Utilities... Installation... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRCA*4.5*297): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ---------------------------------------------- These are the steps to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//' answer NO. c. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES. d. When prompted 'Enter options you wish to mark as 'Out of Order':' Enter the following options: Deposit Processing [RCDP DEPOSIT PROCESSING] Agent Cashier Menu [RCDP AGENT CASHIER MENU] e. When prompted 'Enter protocols you wish to mark as 'Out of Order':' Press Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 5 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RCDPUDEP Before: B14082361 After: B15651914 **114,173,257,283,297** Routine list of preceding patches: 283 ============================================================================= User Information: Entered By : Date Entered : APR 22, 2013 Completed By: Date Completed: JUN 10, 2014 Released By : Date Released : JUN 19, 2014 ============================================================================= Packman Mail Message: ===================== $END TXT