$TXT Created by TAS-EPAY-HFD.AAC.DOMAIN.EXT (KIDS) on Monday, 07/31/17 at 08:33 ============================================================================= Run Date: OCT 05, 2017 Designation: PRCA*4.5*318 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #287 Status: Released Compliance Date: NOV 05, 2017 ============================================================================= Associated patches: (v)PRCA*4.5*301<<= must be installed BEFORE `PRCA*4.5*318' (v)PRCA*4.5*303<<= must be installed BEFORE `PRCA*4.5*318' (v)PRCA*4.5*304<<= must be installed BEFORE `PRCA*4.5*318' (v)PRCA*4.5*317<<= must be installed BEFORE `PRCA*4.5*318' Subject: MCCF EDI TAS EPAYMENTS BUILD 1 Category: - Enhancement (Mandatory) - Routine - Data Dictionary - Other Description: ============ Below is a list of all the applications involved in this patch along with their patch number: APPLICATION/VERSION PATCH --------------------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*318 The purpose of this patch is to meet the requirements of the Medical Care Collection Fund (MCCF) Electronic Data Interchange (EDI) Transaction Application Suite (TAS) Phase 1 project as related to Accounts Receivable (PRCA). This project ensures the Department of Veterans Affairs (VA) compliance with Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use ERA data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an interoperable system. It will reduce the time elapsed between receipt of the EDI 835 Electronic Remittance Advice Transaction and receipt of the Cash Concentration or Disbursement (CCD+) transactions. It will ensure that trace numbers between payments and remittances can be used by VA, reducing the level of open accounts receivable, allow claim denials to be more quickly addressed, and standardizes Electronic Funds Transfer (EFT) & ERA enrollment to reduce workload burden on VA staff. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The following features of the PRCA software will be affected by this patch. 1. ERAs and EFTs must balance in order to auto-post Electronic Remittance Advice (ERA) and Electronic Funds Transfer (EFT) The software has been modified so that if either of the following situations are true the text " - UNBALANCED" is displayed as part of the EFT MATCH STATUS when it is displayed on the ERA Worklist [RCDPE EDI LOCKBOX WORKLIST]. a. The ERA total amount does not equal the sum of all the Electronic Explanation of Benefits (EEOB) listed on the ERA. b. The ERA total amount does not equal the EFT amount. 2. EFT Daily Activity Report [RCDPE EDI LOCKBOX ACT REPORT] The EFT Daily Activity Report has been enhanced to include the corresponding cash receipt (CR) and transfer (TR) documents for any given EFT. 3. Expanded the payer name to 60 characters on the following reports: a. EFT Daily Activity Report [RCDPE EDI LOCKBOX ACT REPORT] b. EFT Unmatched Aging Report [RCDPE EFT AGING REPORT] c. Unapplied EFT Deposits Report [RCDPE UNAPPLIED EFT DEP REPORT] 4. Security key: PRCFA SUPERVISOR Removed the existing security key PRCFA SUPERVISOR from the option EDI Diagnostic Measures Reports [RCDPE EDI NATIONAL REPORTS]. The existing security key PRCFA SUPERVISOR was added to the following three options: a. Disable-Enable DM Background Job/Reports [RCDPE NR DISABLE/ENABLE] b. Manually Start DM Extract [RCDPE NR MANUAL START] c. Manually Transmit DM Extract [RCDPE NR MANUAL TRANSMIT] 5. Placing transactions into Suspense When transferring monies from the ERA Scratchpad within in the ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] to suspense, through link payment, VistA accepts the word "suspense" independent of capitalization when entered by a clerk. When transferring monies from the Auto-Post Awaiting Resolution [RCDPE APAR], through link payment, VistA accepts the word "suspense" independent of capitalization when entered by a clerk. Auto-posting nightly processing has been enhanced with regards to records including those in suspense. 6. EDI Lockbox Parameters [RCDPE EDI LOCKBOX PARAMETERS] VistA allows a user to change the auto-post site parameters without getting kicked out of VistA. 7. AUTO-POSTED RECEIPT REPORT [RCDPE AUTO-POST RECEIPT REPORT] Created a new report that details all receipts associated with each auto-posted ERA/EFT. This new report can be found on the EDI Lockbox (ePayments) Reports Menu [RCDPE EDI LOCKBOX REPORTS MENU] and on the Agent Cashier Menu [RCDP AGENT CASHIER MENU]. 8. Auto-Decrease Adjustment report [RCDPE AUTO-DECREASE REPORT] The Auto-Decrease Adjustment report [RCDPE AUTO-DECREASE REPORT] has been enhanced to display all decrease codes used in adjudicating a claim and the dollar amount associated with the Claim Adjustment Reason Codes (CARC) and/or Remittance Advice Remark Codes (RARC). 9. Enhance user actions on several user screens. Modified and added new user actions to the following existing screens. These modifications included the use of two new security keys: RCDPEAR and RCDPEPP. a. ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] b. ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] Scratchpad c. ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] Scratchpad's Research Menu d. Auto-Post Awaiting Resolution [RCDPE APAR] Scratchpad e. Auto-Post Awaiting Resolution [RCDPE APAR] Scratchpad's Research Menu Patch Components ================ Files & Fields Associated: File Name (#) New/Modified/ Sub-file Name (#) Field Name (Number) Deleted ------------------- --------------------------------- ------------- EDI THIRD PARTY EFT DETAIL (#344.31) PAYER NAME (#.02) Modified ELECTRONIC REMITTANCE ADVICE (#344.4) PAYMENT FROM (#.06) Modified Bulletins Associated: New/Modified/ Bulletin Name Deleted ------------- ------------- N/A Dialogs Associated: New/Modified/ Dialog Name Deleted ----------- ------------- N/A Forms Associated: New/Modified/ Form Name File Name (Number) Deleted --------- ------------------ ------------- N/A Functions Associated: New/Modified/ Function Name Deleted ------------- ------------- N/A HL Logical Link: New/Modified/ HL Logical Name Deleted --------------- ------------- N/A HL7 Application Parameters: New/Modified/ HL7 Parameter Name Deleted ------------------ ------------- N/A HLO Application Registry: New/Modified/ HLO Registry Name Deleted ----------------- ------------- N/A Help Frames Associated: New/Modified/ Help Frame Name Deleted --------------- ------------- N/A Mail Groups Associated: New/Modified/ Mail Group Name Deleted --------------- ------------- N/A Options Associated: New/Modified/ Option Name Type Deleted ----------- ---- ------------- RCDP AGENT CASHIER MENU MENU Use as Link RCDPE ACTIVE WITH EEOB REPORT RUN ROUTINE Attached RCDPE AUTO-DECREASE REPORT RUN ROUTINE Modified RCDPE AUTO-POST RECEIPT REPORT RUN ROUTINE New RCDPE AUTO-POST REPORT RUN ROUTINE Attached RCDPE CARC CODE PAYER REPORT RUN ROUTINE Attached RCDPE CARC/RARC QUICK SEARCH RUN ROUTINE Attached RCDPE CARC/RARC TABLE REPORT RUN ROUTINE Attached RCDPE EDI LOCKBOX ACT REPORT RUN ROUTINE Attached RCDPE EDI LOCKBOX REPORTS MENU MENU Modified RCDPE EDI NATIONAL REPORTS MENU Modified RCDPE EEOB MOVE/COPY/RMOVE RPT RUN ROUTINE Attached RCDPE EFT AGING REPORT RUN ROUTINE Attached RCDPE EFT AUDIT REPORT RUN ROUTINE Attached RCDPE EFT TRANSACTION AUD REP RUN ROUTINE Attached RCDPE ERA AGING REPORT RUN ROUTINE Attached RCDPE ERA STATUS CHNG AUD REP RUN ROUTINE Attached RCDPE ERA W/PAPER EOB REPORT RUN ROUTINE Attached RCDPE NR DISABLE/ENABLE RUN ROUTINE Modified RCDPE NR MANUAL START RUN ROUTINE Modified RCDPE NR MANUAL TRANSMIT RUN ROUTINE Modified RCDPE PAYER EXCLUSION NAME TIN RUN ROUTINE Attached RCDPE PROVIDER LVL ADJ REPORT RUN ROUTINE Attached RCDPE REMOVED ERA AUDIT RUN ROUTINE Attached RCDPE UNAPPLIED EFT DEP REPORT RUN ROUTINE Attached RCDPE VIEW/PRINT ERA RUN ROUTINE Attached Parameter Definitions: New/Modified/ Parameter Name Deleted -------------- ------------- N/A Parameter Template: New/Modified/ Template Name Deleted ------------- ------------- N/A Protocols Associated: New/Modified/ Protocol Name Deleted ------------- ------------- RCDPE APAR EEOB RESEARCH MENU Modified RCDPE APAR EEOB REVIEW Modified RCDPE APAR VIEW/PRINT EOB Modified RCDPE EOB WL RECEIPT VIEW Modified RCDPE EOB WL RESEARCH EXIT Modified RCDPE EOB WL REVIEW Modified RCDPE EOB WORKLIST ADMIN COST ADJ Modified RCDPE EOB WORKLIST BILL COMMENT Modified RCDPE EOB WORKLIST CHANGE VIEW Modified RCDPE EOB WORKLIST DIST ADJ Modified RCDPE EOB WORKLIST FULL ACCT PROF Modified RCDPE EOB WORKLIST MARK FOR AUTO POST Modified RCDPE EOB WORKLIST MENU Modified RCDPE EOB WORKLIST RECEIPT PROCESSING Modified RCDPE EOB WORKLIST REESTABLISH Modified RCDPE EOB WORKLIST REFRESH Modified RCDPE EOB WORKLIST RESEARCH Modified RCDPE EOB WORKLIST RESEARCH MENU Modified RCDPE EOB WORKLIST SPLIT LINE Modified RCDPE EOB WORKLIST TPJI Modified RCDPE EOB WORKLIST VERIFY Modified RCDPE VIEW/PRINT WORKLIST EOB Modified RCDPE VIEW/PRINT WORKLIST ERA Modified VALM QUIT Modified Remote Procedures Associated: New/Modified/ Remote Procedure Name Deleted --------------------- ------------- N/A Security Keys Associated: New/Modified/ Security Key Name Deleted ----------------- ------------- RCDPEPP New RCDPEAR New Templates, Input Associated: New/Modified/ Template Name Type File Name (Number) Deleted ------------- ---- ------------------ ------------- N/A Templates, List Associated: New/Modified/ Template Name Type Deleted ------------- ---- ------------- N/A Templates, Print Associated: New/Modified/ Template Name Type File Name (Number) Deleted ------------- ---- ------------------ ------------- N/A Templates, Sort Associated: New/Modified/ Template Name Type File Name (Number) Deleted ------------- ---- ------------------ ------------- N/A Additional Information: N/A New Service Requests (NSRs) ---------------------------- N/A Patient Safety Issues (PSIs) ----------------------------- N/A Defect Tracking System Ticket(s) & Overview ------------------------------------------- I11434377FY17 Problem: ------- The error will occur when the notify sub-routine is called and the type is Medical. Resolution: ---------- The $SELECT command that was causing the issue was updated to have a default value. This change will correct the issue. Change S MSG(8)=" ENABLE AUTO-POSTING OF "_$S(TYPE=1:"PHARMACY",0... To S MSG(8)=" ENABLE AUTO-POSTING OF "_$S(TYPE=1:"PHARMACY",1... Test Sites: ---------- Maryland HCS Washington D.C. Pittsburgh HCS Togus, ME Documentation Retrieval Instructions ------------------------------------ Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve the files from download.vista.domain.ext/. This transmits the files from the first available server. Sites may also elect to retrieve software directly from a specific server. Sites may retrieve the documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name SFTP Mode ----------------------------------------------------------------------- Deployment, Installation, Back-Out, prca_4_5_p318_ig.pdf Binary and Rollback Guide (PRCA*4.5*318) Accounts Receivable Technical prca_4_5_p318_tm.pdf Binary Manual/Security Guide (PRCA*4.5*318) ePayments User Manual (EDI LOCKBOX) epayments_user_ Binary manual_r1017.pdf Patch Installation: Pre/Post Installation Overview ------------------------------ Do not install this patch while the "Accounts Receivable Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Accounts Receivable users on the system. Pre/Post install removes and then rebuilds the index associated with the field PAYER NAME (#.02) from the EDI THIRD PARTY EFT DETAIL (#344.31) file. The pre-install also removes the existing PRCFA SUPERVISOR security key from the LOCK (#19, 3) field for the menu option EDI Diagnostic Measures Reports [RCDPE EDI NATIONAL REPORTS]. Pre-Installation Instructions ----------------------------- ****************************************************************** * Do _NOT_ install this patch while the "Account Receivable * * Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is * * running. * * * * You should install this patch during non-peak hours, when no * * Accounts Receivable users are on the system. * ****************************************************************** The pre-install routine PRE^PRCAP318 removes the index associated with the field PAYER NAME (#.02) from the EDI THIRD PARTY EFT DETAIL (#344.31) file. The pre-install also removes the existing PRCFA SUPERVISOR security key from the LOCK (#19, 3) field for the menu option EDI Diagnostic Measures Reports [RCDPE EDI NATIONAL REPORTS]. This patch may be installed with users on the system although it is *strongly* recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Installation Instructions ------------------------- The following Menu Options at the site should be disabled during install: RCDPE EDI LOCKBOX WORKLIST RCDPE APAR 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following option. When prompted for the INSTALL enter the patch #(ex. PRCA*4.5*318): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. From the Installation Menu, select the Install Package(s) option and choose the patch to install. 5. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//', enter YES. 6. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', enter NO. 7. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', enter YES. When prompted 'Enter options you wish to mark as 'Out Of Order': Enter the following options one at a time: RCDPE EDI LOCKBOX WORKLIST RCDPE APAR When prompted 'Enter protocols you wish to mark as 'Out Of Order': Press the Return or Enter key as there are no protocols that needs to be marked as 'Out Of Order'. 8. If prompted 'Delay Install (Minutes): (0 - 60): 0//', respond 0. 9. When prompted 'Device: HOME//', respond with the correct device. Post-Installation Instructions ------------------------------ The post-install routine POST^PRCAP318 rebuilds the index associated with the field PAYER NAME (#.02) from the EDI THIRD PARTY EFT DETAIL (#344.31) file. Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 37 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCAEXM Before: B13617982 After: B14988614 **67,103,196,301,318** Routine Name: PRCAP318 Before: n/a After: B1842298 **318** Routine Name: RCDPE8NZ Before:B111235321 After:B119211699 **173,212,208,269,276,283,293, 298,317,318** Routine Name: RCDPEAA2 Before:B113400441 After:B118386616 **298,304,318** Routine Name: RCDPEAA3 Before: B91778928 After:B103351099 **298,304,318** Routine Name: RCDPEAD Before: B51253087 After: B86618636 **298,304,318** Routine Name: RCDPEAD1 Before: n/a After: B67869816 **298,318** Routine Name: RCDPEADP Before: B82856652 After:B154275077 **298,318** Routine Name: RCDPEAP Before:B218588559 After:B225459503 **298,304,318** Routine Name: RCDPEAP1 Before: B94067228 After:B100161817 **298,304,318** Routine Name: RCDPEAR2 Before: B99664049 After:B111529113 **173,269,276,284,283,293,298,318** Routine Name: RCDPEDA2 Before: n/a After: B97233513 **318** Routine Name: RCDPEDA3 Before: n/a After:B135656232 **318** Routine Name: RCDPEDAR Before:B196427903 After: B72692368 **173,276,284,283,298,304,318** Routine Name: RCDPELA1 Before: n/a After:B118391123 **318** Routine Name: RCDPELAR Before: n/a After:B125782541 **318** Routine Name: RCDPEM Before: B61473456 After: B62343432 **173,255,269,276,283,298,304,318** Routine Name: RCDPEM1 Before: B50720523 After: B51446445 **173,269,318** Routine Name: RCDPEM9 Before: B27056813 After: B45658707 **276,284,318** Routine Name: RCDPEMA Before: B22680742 After: B22956552 **298,304,318** Routine Name: RCDPESP Before:B152385563 After:B152385902 **298,304,318** Routine Name: RCDPESP1 Before:B102077824 After:B102077824 **298,304,318** Routine Name: RCDPEWL Before: B75411625 After: B75628654 **173,208,269,298,317,318** Routine Name: RCDPEWL2 Before:B108949020 After:B113268275 **173,208,269,298,303,318** Routine Name: RCDPEWL4 Before: B57740502 After: B62916742 **173,208,269,298,303,318** Routine Name: RCDPEWL6 Before: B81815547 After: B85551309 **173,208,222,276,298,303,318** Routine Name: RCDPEWL7 Before: B98845066 After:B100612079 **208,222,269,276,298,304,318** Routine Name: RCDPEWL8 Before: B93821264 After:B101993484 **208,269,276,298,304,318** Routine list of preceding patches: 301, 303, 304, 317 ============================================================================= User Information: Entered By : Date Entered : OCT 12, 2016 Completed By: Date Completed: OCT 04, 2017 Released By : Date Released : OCT 05, 2017 ============================================================================= Packman Mail Message: ===================== $END TXT