$TXT Created by at DEVVII.DOMAIN.EXT (KIDS) on Monday, 12/18/17 at 09:37 ============================================================================= Run Date: FEB 14, 2018 Designation: PRCA*4.5*335 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #292 Status: Released Compliance Date: FEB 21, 2018 ============================================================================= Associated patches: (v)PRCA*4.5*270<<= must be installed BEFORE `PRCA*4.5*335' (v)PRCA*4.5*320<<= must be installed BEFORE `PRCA*4.5*335' (v)PRCA*4.5*334<<= must be installed BEFORE `PRCA*4.5*335' Subject: ARDC MONTHLY RECONCILIATION REPORT Category: - Enhancement (Mandatory) - Routine Description: ============ ************************************NOTICE************************************ * * * This patch is being released a with a shortened compliance date of 2/21/18.* * * ****************************************************************************** This patch is part of an enhancement effort related to the Medical Care Cost Recovery National Database (MCCR NDB) Treasury reports and new requirements related to The Digital Accountability and Transparency Act (DATA Act). This patch enhances the software component in each Veterans Health Information Systems and Technology Architecture (VistA) system that compiles and transmits the needed information to FMS to capture current receivable attributes at time of transmission. This information is sent in summary form to the central server on a monthly basis. This patch provides the following enhancements: (1) When the monthly AR1 data report is running, detail of the FMS documents will be stored in the new AR DEBT COLLECTOR (#430.7) file. (2) When the OIG collector is running through the same monthly cycle, detail of the receivables if not already stored in the new AR DEBT COLLECTOR (#430.7) will also be stored if their status is Active or Suspended. (3) A new report option ARDC Monthly Reconciliation [PRCA ARDC MONTHLY REPORT] will be added to both the AR - Accounts Receivable Menu [PRCAT USER] and the Reconciliation Reports [PRCAD RECONCILE MENU] menus. o The report shall include current status bills. o The report shall include a column for the Fund number associated with each line item on the report. o The report shall include a column for the Revenue Source Code (RSC) associated with each line item on the report. o The report will offer an option to print in Excel format. It will use the ^ character as a field separator. (4) The collection of historical ARDC data will be retained for the current month and two prior months only. After that it will be automatically purged once the next AR accounting month starts processing, The existing ARDC Detail Report [PRCA ARDC REPORT] is being updated to resolve the following issues: (1) Issue: During UFT testing it was found that the report included bills that were a day before the requested date. Resolution: A modification to RCRJRCOU is included to no longer subtract 1 day from the beginning search of bills. It will now start on the requested bill date. (2) Issue: It was found on an SQA checklist that some variables were not Newed or Killed. Resolution: Added Newing of the variables RCSTDT and RCBILL. The patch has a shortened timeframe (*7 days*) for installation due to the strict timing required (in between reporting cycles) for patch installation. There is a small window of time for all sites to install the patch. Patch Components: ----------------- Files & Fields Associated: 430.7 AR DEBT COLLECTOR DATA (new) Forms Associated: N/A Mail Groups Associated: N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- PRCA ARDC MONTHLY REPORT Option New PRCAD RECONCILE MENU Menu Modified-Link for menu item PRCAT USER Menu Modified-Link for menu item Protocols Associated: N/A Security Keys Associated: N/A Templates Associated: N/A Participating Test Sites: ------------------------- Central Alabama HCS Durham Software and Documentation Retrieval Instructions: -------------------------------------------------- Sites may retrieve the documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Hines: domain.ext Salt Lake City: domain.ext Documentation can also be found on the VA Software Documentation Library at: http://www4.domain.ext/vdl/ Title File Name Transfer Mode ---------------------------------------------------------------------- Technical/Security Manual prca_4_5_p335_tm.pdf Binary Clerk Part 2 User Manual prca_4_5_p335_5clerk2.pdf Binary Pre/Post Installation Overview: ------------------------------- A pre-installation routine (PRCAP335) will run upon patch installation to check the site does not have an old file #430.7 from Accounts Receivable version 3.7. If the old, no longer used file, exists it will be automatically removed prior to installation. Back-out Procedures: -------------------- Back-out will be done only with the concurrence and participation of development team and appropriate VA site/region personnel. The decision to back-out or rollback software will be a joint decision between development team, VA site/region personnel and other appropriate VA personnel. Prior to installing an updated KIDS package, the site/region should have saved a backup of the routines in a mail message using the Backup a Transport Global [XPD BACKUP] menu option (this is done at time of install). The message containing the backed up routines can be loaded with the "Xtract PackMan" function at the Message Action prompt. The Packman function "INSTALL/CHECK MESSAGE" is then used to install the backed up routines onto the VistA System. Installation Instructions: --------------------------- This patch may be run with users on the system, but not when the Accounts Receivable Background job is running (usually around 1AM). Installation should take less than 5 minutes. 1. Choose the PackMan message containing this patch. 2. Choose the INSTALL/CHECK MESSAGE PackMan option. 3. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, you may elect to use the following option. When prompted for the INSTALL enter the patch # (example: PRCA*4.5*335): a. Print Transport Global - This option lets you print the contents of a Transport Global that is currently loaded in the ^XTMP global. b. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DDs or templates. c. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DDs, templates, etc.). d. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. INSTALL THE PATCH: ==================== This is the step to start the installation of this KIDS build. This will need to be run for the PRCA*4.5*335 patch. a. Choose the Install Package(s) option to start the install. b. When prompted for the "Select INSTALL NAME:", enter PRCA*4.5*335. c. If prompted: '430.7 AR DEBT COLLECTOR DATA *BUT YOU ALREADY HAVE 'AR BILLING ERROR HANDLING' AS FILE #430.7! Shall I write over your AR BILLING ERROR HANDLING File? YES//' Answer "YES". d. When prompted "Want KIDS to Rebuild Menu Trees Upon Completion of Install?" NO// enter YES. e. When prompted "Want KIDS to INHIBIT LOGONs during the install? NO//" enter NO. f. When prompted "Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//" enter YES. g. When prompted "Enter options you wish to mark as 'Out Of Order':" enter the following options: ARDC Detail Report [PRCA ARDC REPORT] Monthly NDB, SV and WR Regenerate [PRCA FMS NDB,SV,WR REGEN] Accounts Receivable Nightly Process Background Job [PRCA NIGHTLY PROCESS] h. When prompted "Enter protocols you wish to mark as 'Out Of Order':" enter . i. When prompted "Delay Install (Minutes): (0-60): 0//" enter an appropriate number of minutes to delay the installation in order to give users enough time to exit the disabled options before the installation starts. j. When prompted "Device: Home//" respond with the correct device. Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 8 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCAP335 Before: n/a After: B2959437 **335** Routine Name: RCRJRCOC Before: B59180713 After: B61570527 **156,170,182,203,220,138,239, 272,273,334,335** Routine Name: RCRJRCOU Before: B76712573 After:B133028607 **103,320,335** Routine Name: RCRJROIG Before: B25716906 After: B27320049 **103,174,203,205,220,270,335** Routine list of preceding patches: 270, 320, 334 ============================================================================= User Information: Entered By : Date Entered : NOV 01, 2017 Completed By: Date Completed: FEB 13, 2018 Released By : Date Released : FEB 14, 2018 ============================================================================= Packman Mail Message: ===================== $END TXT