============================================================================= Run Date: NOV 16, 2023 Designation: PRCA*4.5*409 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #371 Status: Released Compliance Date: DEC 16, 2023 ============================================================================= Associated patches: (v)PRCA*4.5*349<<= must be installed BEFORE `PRCA*4.5*409' (v)PRCA*4.5*371<<= must be installed BEFORE `PRCA*4.5*409' Subject: MCCF EDI TAS EPAYMENTS RELEASE 19 Category: - Routine - Enhancement (Mandatory) - Data Dictionary Description: ============ Below is a list of all the applications involved in this patch along with their patch number: APPLICATION/VERSION PATCH --------------------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*409 INTEGRATED BILLING (IB) V. 2.0 IB*2.0*670 The patches (PRCA*4.5*409 and IB*2.0*670) are being released in the Kernel Installation and Distribution System (KIDS) multi-build distribution as PRCA_IB_EPAYMENTS_BUNDLE_8_0.KID. The purpose of this patch is to meet the requirements of the Medical Care Collection Fund (MCCF) Electronic Data Interchange (EDI) Transaction Application Suite (TAS) Phase 1 project as related to Accounts Receivable (PRCA). This project ensures the Department of Veterans Affairs (VA) compliance with Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use ERA data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an inter operable system. It will reduce the time elapsed between receipt of the EDI 835 Electronic Remittance Advice Transaction and receipt of the Cash Concentration or Disbursement (CCD+) transactions. It will ensure that trace numbers between payments and remittances can be used by VA, reducing the level of open accounts receivable, allow claim denials to be more quickly addressed, and standardizes Electronic Funds Transfer (EFT) and ERA enrollment to reduce workload burden on VA staff. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The following features of the PRCA software will be affected by this patch: 1. The ability to automatically remove all data exceptions for an ERA when the ERA is removed from the worklist was added to the Remove ERA from Active Worklist [RCDPE REMOVE ERA FROM WORKLIST] (REM) option. 2. The display of data exceptions using the EDI Lockbox 3rd Party Exceptions [RCDPE EXCEPTION PROCESSING] (EXC) option was modified to allow for up to 17 character claim numbers. 3. To allow quick access to recently changed electronic remittance advice (ERA) and electronic funds transfer (EFT) data, several date/time fields, indexes, and cross references were added to Vista to facilitate reporting in future releases. 4. The View/Print ERA [RCDPE VIEW/PRINT ERA] (VP) option was modified to allow for ERAs with provider line balances (PLBs) but no claim data to be displayed properly. 5. Enhanced the Receipt Processing [RCDP RECEIPT PROCESSING] (RP) option to allow for ECME or Prescription number lookup when adding a new payment to a receipt. Previously, ECME or Prescription number lookup was only allowed for EDI LOCKBOX receipt types. 6. Enhanced the Receipt Processing [RCDP RECEIPT PROCESSING] (RP) option to allow for a new AR EVENT TYPE (file 341.1) OGC-CHK to process checks sent by the Office of General Council (OGC). 7. Modified the ERA Unmatched Aging Report (ERA) to optionally display adjustment/code information. 8. Fixed a bug in the EFT Transaction Audit Report [RCDPE EFT TRANSACTION AUD REP] (ETA) option that prevented the user from up- arrowing out of the deposit number selection when running the report in summary mode by deposit number. Patch Components ================ Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted Sub-file Name (#) ------------------- ------------------------------- ------------- ELECTRONIC REMITTANCE ADVICE (#344.4) REMOVE REASON (#.01) MODIFIED Bulletins Associated: Bulletin Name New/Modified/Deleted ------------- -------------------- N/A Dialogs Associated: Dialog Name New/Modified/Deleted ----------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- N/A Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- N/A Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs) ---------------------------- N/A Patient Safety Issues (PSIs) ----------------------------- N/A Defect Tracking System Ticket(s) & Overview ------------------------------------------- N/A Test Sites: ---------- COLUMBUS VAMC (Columbus, OH) - Station 757 CHG Order # CHG0417465 SOUTH TEXAS HCS (San Antonio, TX) - Station 671 CHG Order # CHG0418600 DURHAM VAMC (Durham, NC) - Station 558 CHG Order # CHG0418040 COLUMBIA, SC VAMC (Columbia, SC) - Station 544 CHG Order # CHG0417458 PHILADELPHIA, PA VAMC (Philadelphia, PA) - Station 642 CHG Order # CHG0416765 Software and Documentation Retrieval Instructions: -------------------------------------------------- The software for this patch is being released using a host file. The host file is available at the following location: /srv/vista/patches/SOFTWARE/PRCA_IB_EPAYMENTS_BUNDLE_8_0.KID Documentation describing the new functionality is included in this release. Documentation can be found on the VA Software Documentation Library at: https://www.domain.ext/vdl/. Documentation can also be obtained at: https://download.vista.domain.ext/index.html/SOFTWARE. Documentation Title File Name --------------------------------------------------------------------- PRCA*4.5*409 Deployment, PRCA_4_5_P409_DIBR.PDF Installation, Back-out, and Rollback Guide Accounts Receivable Version EPAYMENTS_EDI_LOCKBOX_P409_UG.PDF Version 4.5 ePayments User Manual (EDI Lockbox) Patch Installation: ------------------- Pre/Post Installation Overview: ------------------------------- Do not install this patch while the "Accounts Receivable Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Accounts Receivable users on the system. Pre-Installation Instructions: ------------------------------ **************************** IMPORTANT NOTE ************************* * * * To avoid disruptions, this multi-build should not be installed * * while the "Account Receivable Nightly Process Background Job" * * [PRCA NIGHTLY PROCESS] is running. * * Wait for these processes to finish or complete the installation * * before any of these jobs start. * * * ********************************************************************* This patch may be installed with users on the system although it is *strongly* recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. Installation Instructions: -------------------------- 1. Use the Load a Distribution option contained on the Kernel Installation and Distribution System Menu to load the Host file. When prompted to "Enter a Host File:" enter /srv/vista/patches/SOFTWARE/PRCA_IB_EPAYMENTS_BUNDLE_8_0.KID which contains the following patches: PRCA*4.5*409 IB*2.0*670 2. From the Kernel Installation and Distribution System Menu, select the Installation Menu. From this menu, A. Select the Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name. (ex. PRCA IB EPAYMENTS BUNDLE 8.0) NOTE: Using will not bring up a Multi-Package build even if it was loaded immediately before this step. It will only bring up the last patch in the build. B. Select the Backup a Transport Global option. i. When prompted for the INSTALL NAME, enter the build name. (ex. PRCA IB EPAYMENTS BUNDLE 8.0) ii. When asked to specify what to backup, select Build. iii. When prompted to Enter a Host File, select a name for the backup host file that is different than the build name for the patch. (ex. PRCA IB EPAYMENTS BUNDLE 8.0 BACKUP) The backup host file can be used to restore your system to its pre-patch condition. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer . ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer . iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer . Post-Installation Instructions: ------------------------------- The post-install routine POST^RCP409 performs the following actions: 1. Searches for any Electronic Remittance Advice files (ERAs) that were removed from the worklist but still have open data exceptions. If any are found, all the data exceptions are automatically removed. This happens automatically in background. No action is required by the patch installer. In order to verify the patch post-installation routine was run successfully, please examine the Install File for this patch and report any error messages to Product Support. Back-Out/Roll Back Plan: ------------------------ For a description of how to back-out this patch, please refer to the Deployment, Installation, Back-Out and Rollback Guide listed above (PRCA_4_5_P409_DIBR.PDF). Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 17 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRCABJV Before: B58158807 After: B58411866 **1,48,63,114,141,170,176,173, 192,220,296,310,315,338,350, 360,369,377,367,409** Routine Name: RCDPEAR1 Before:B141454382 After:B225088484 **173,269,276,284,293,298,321, 326,371,409** Routine Name: RCDPEAR4 Before: n/a After: B9062784 **409** Routine Name: RCDPEM0 Before: B97022552 After:B112185715 **173,208,220,298,304,345,375, 349,409** Routine Name: RCDPEM2 Before:B146585710 After:B156882589 **173,208,276,284,293,298,303, 304,321,326,332,409** Routine Name: RCDPEU Before: B5616755 After: B5860087 **173,367,409** Routine Name: RCDPEU2 Before: B44759277 After: B46768433 **326,332,409** Routine Name: RCDPEWL0 Before:B222344847 After:B228689343 **173,208,252,269,298,317,321, 326,332,409** Routine Name: RCDPEX2 Before: B33023919 After: B38444465 **173,269,298,304,326,345,409** Routine Name: RCDPEX31 Before: B42060337 After: B66633238 **173,208,298,321,409** Routine Name: RCDPRPL3 Before: B92189818 After:B124970612 **114,148,153,173,301,326,367, 371,409** Routine Name: RCDPRPLM Before:B110243720 After:B110944407 **114,148,149,173,196,220,217, 321,326,332,375,367,409** Routine Name: RCDPTAR1 Before:B149411802 After:B154506958 **303,326,380,409** Routine Name: RCDPUREC Before:B160734451 After:B187817232 **114,148,169,173,208,222,293, 298,321,326,380,367,371,409** Routine Name: RCDPURED Before: B81367572 After: B81946363 **114,169,174,196,202,244,268, 271,304,301,312,319,321,375, 371,409** Routine Name: RCDPURET Before: B76662118 After: B76802777 **114,141,169,173,196,221,304, 301,326,409** Routine Name: RCP409 Before: n/a After: B7973827 **409** Routine list of preceding patches: 349, 371 ============================================================================= User Information: Entered By : Date Entered : JUL 14, 2022 Completed By: Date Completed: NOV 16, 2023 Released By : Date Released : NOV 16, 2023 ============================================================================= Packman Mail Message: ===================== No routines included