$TXT Created by TAS-EPAY-HFD.AAC.DOMAIN.EXT (KIDS) on Tuesday, 03/19/24 at 08:04 ============================================================================= Run Date: APR 17, 2024 Designation: PRCA*4.5*424 Package : PRCA - ACCOUNTS RECEIVABLE Priority: Mandatory Version : 4.5 SEQ #374 Status: Released Compliance Date: MAY 17, 2024 ============================================================================= Associated patches: (v)PRCA*4.5*409<<= must be installed BEFORE `PRCA*4.5*424' Subject: MCCF EDI TAS EPAYMENTS RELEASE 20 Category: - Routine - Data Dictionary - Enhancement (Mandatory) Description: ============ Below is a list of all the applications involved in this patch along with their patch number: APPLICATION/VERSION PATCH ------------------------------------------------- ACCOUNTS RECEIVABLE (PRCA) V. 4.5 PRCA*4.5*424 The purpose of this patch is to meet the requirements of the Medical Care Collection Fund (MCCF) Electronic Data Interchange (EDI) Transaction Application Suite (TAS) Phase 1 project as related to Accounts Receivable(PRCA). This project ensures the Department of Veterans Affairs (VA) compliance with Electronic Funds Transfer (EFT) and Electronic Remittance Advice (ERA) Operating Rules, and enables VA to more effectively use ERA data, resulting in better revenue and cash flow management. It will provide the infrastructure foundation for electronic exchange of claim payment information and promotes an inter operable system. It will It will ensure that trace numbers between payments and remittances can be used by VA, reducing the level of open accounts receivable, allow claim denials to be more quickly addressed and standardizes Electronic Funds Transfer (EFT) and ERA enrollment to reduce workload burden on VA staff. This patch contains changes to the ePayments (835 and EFT) program area to ensure compliance. Specifically, enhancements to the Veterans Health Information Systems and Technology Architecture (VistA) Third Party EDI Lockbox module to increase timely and accurate processing of payments for electronic claims in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Veterans Health Administration (VHA) Fiscal Accounting policies. The ePayments system is used by Accounts Receivable (AR) staff to process payments from third party payers for both medical and pharmacy claims. The following features of the PRCA software will be affected by this patch: 1. Auto-Posting of ERAs has been enhanced to allow for the auto-posting of ERAs where the total amount paid is 0. This includes the following enhancements: a. An additional site Parameter was added to the EDI Lockbox Parameters [RCDPE EDI LOCKBOX PARAMETERS] to allow for the enabling/disabling of Zero Pay ERAs. b. The EDI Lockbox Parameters Report [RCDPE SITE PARAMETER REPORT] was modified to show the value of the newly added parameter. c. The EDI Lockbox Parameters Audit Report [RCDPE PARAMETER AUDIT REPORT] was modified to include the audit trail for the newly added parameter. d. The auto-posting process was modified to auto-post zero pay ERAs if the newly added site parameter is set to 'YES'. e. When auto-posting of zero pay ERAs is enabled, a background job will be initiated. This background job will auto-post eligible historical zero payment ERAs. 2. Enhancements were made to the EFT Transaction Audit Report [RCDPE EFT TRANSACTION AUD REP] as follows: a. The ability to search by FMS document number was added to the detail report. b. For Debit EFTs, the total on amount of the EFT will now show as negative. 3. When looking at data exceptions in the EDI Lockbox 3rd Party Exceptions [RCDPE EXCEPTION PROCESSING] option, the date of service has been added to the display. 4. A bug was fixed, whereby matching of the ECME Number to a pharmacy claim would fail if the transaction contained no service line data. 5. The ERA Worklist [RCDPE EDI LOCKBOX WORKLIST] will now allow filtering of the list for auto-posted, zero payment ERAs. 6. Reversed a change from a previous patch that prevented processing of check type receipts with no deposit ticket. Patch Components ================ Files & Fields Associated: File Name (Number) Field Name (Number) New/Modified/Deleted Sub-file Name (#) ------------------------ ------------------------- -------------------- RCDPE PARAMETER (#344.61) AUTO-POST ZERO PAY ENABLED (#1.11) NEW ------------------------------------------------------------------------ Bulletins Associated: Bulletin Name New/Modified/Deleted ------------- -------------------- N/A Dialogs Associated: Dialog Name New/Modified/Deleted ----------- -------------------- N/A Forms Associated: Form Name File Number New/Modified/Deleted --------- ----------- -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- N/A Options Associated: Option Name Type New/Modified/Deleted ----------- ---- -------------------- RCDPE EDI LOCKBOX ARSRCH RPRTS MENU MODIFIED RCDPE NEGATIVE ERA LINE REPORT RUN ROUTINE NEW RCDPE EFT-ERA TRENDING REPORT RUN ROUTINE (ATTACH TO MENU) RCDPE ACTIVE WITH EEOB REPORT RUN ROUTINE (ATTACH TO MENU) Protocols Associated: Protocol Name New/Modified/Deleted ------------- -------------------- N/A Security Keys Associated: Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Modified/Deleted ------------- ---- ------------------ -------------------- RCDPEX EOB_SUM LIST Modified EXCEPTION LIST Remote Procedures Associated: Remote Procedure Name New/Modified/Deleted --------------------- -------------------- N/A Parameter Definitions Associated: Parameter Name New/Modified/Deleted -------------- -------------------- N/A Additional Information: ----------------------- New Service Requests (NSRs): N/A Patient Safety Issues (PSIs): N/A Defect Tracking System Ticket(s) & Overview: N/A Test Sites: ---------- FAYETTEVILLE VAMC (Fayetteville, NC) - Station 565 CHG Order # CHG0465452 SOUTH TEXAS HCS (San Antonio, TX) - Station 671 CHG Order # CHG0465124 Wilkes-Barre VAMC (Luzerne County, PN) - Station 693 CHG Order # CHG0464977 North Florida/South Georgia VAMC (Gainesville, FL) - Station 573 CHG Order # CHG0465912 Software and Documentation Retrieval Instructions: ---------------------------------------------------------- The software for this patch is being released in a PackMan message. Documentation describing the new functionality is included in this release. The documentation can be found in the VA Software Documentation Library at: http://www.domain.ext/vdl/ Documentation can also be obtained at: https://download.vista.domain.ext/index.html/SOFTWARE or /srv/vista/patches/SOFTWARE Documentation Title File Name --------------------------------------------------------------------- PRCA*4.5*424 Deployment, PRCA_4_5_P424_DIBRG.PDF Installation, Back-out, and Rollback Guide Accounts Receivable Version EPAYMENTS_EDI_LOCKBOX_P424_UG.PDF Version 4.5 ePayments User Manual (EDI Lockbox) Accounts Receivable Version PRCA_4_5_P424_TM.PDF 4.5 Technical Manual/Security Guide Patch Installation: Pre/Post Installation Overview: ----------------------------- Do not install this patch while the "Accounts Receivable Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running. To avoid disruptions, this patch should be installed during non-peak hours when there is minimal activity on the system and there are no Accounts Receivable users on the system. Pre-Installation Instructions: ------------------------------ ************************************************************************** ** IMPORTANT: Do not install this patch while the "Accounts Receivable ** ** Nightly Process Background Job" [PRCA NIGHTLY PROCESS] is running ** ** ** ** To avoid disruptions, this patch should be installed during non-peak ** ** hours when there is minimal activity on the system and there are no ** ** Accounts Receivable users on the system. ** ************************************************************************** This patch may be installed with users on the system although it is recommended that it be installed during non-peak hours to minimize potential disruption to users. This patch should take less than 5 minutes to install. No menu options need to be disabled during installation of this patch. Installation Instructions: -------------------------- 1. Choose the PackMan message containing this build. Then select the INSTALL/CHECK MESSAGE PackMan option to load the build. 2. From the Kernel Installation & Distribution System Menu, select the Installation Menu. From this menu, you may select to use the following options. When prompted for the INSTALL NAME, enter the patch PRCA*4.5*424: A. Verify Checksums in Transport Global option to confirm the integrity of the routines that are in the transport global. When prompted for the INSTALL NAME enter the patch or build name. (ex. or XXXXX BUILD X.X) B. Select the Backup a Transport Global option to create a backup message for PRCA*4.5*424. You must use this option and specify what to backup; the entire Build or just Routines. The backup message can be used to restore the routines and components of the build to the pre-patch condition. i. At the Installation option menu, select Backup a Transport Global. ii. At the Select INSTALL NAME prompt, enter your build PRCA*4.5*424 iii. When prompted for the following, enter "R" for Routines or "B" for Build. Select one of the following: B Build R Routines Enter response: Build iv. When prompted "Do you wish to secure your build? NO//", press and take the default response of "NO". v. When prompted with, "Send mail to: Last name, First Name", press to take default recipient. Add any additional recipients. vi. When prompted with "Select basket to send to: IN//", press and take the default IN mailbox or select a different mailbox. C. You may also elect to use the following options: i. Print Transport Global - This option will allow you to view the components of the KIDS build. ii. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all of the components of this patch, such as routines, DDs, templates, etc. D. Select the Install Package(s) option and choose the patch to install. i. If prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? NO//', answer . ii. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer . iii. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? NO//', answer . Post-Installation Instructions: ------------------------------- None for installer. The automated post install process will initialize the newly added site parameter to 'NO'. Back-out/Roll Back Plan: ------------------------ The Backout Procedure of this patch will be performed only with the concurrence and participation of the appropriate VA site/region personnel. The decision to back out the patch will be a joint decision between VA site/region personnel and other appropriate VA personnel. For a description of how to back-out this patch, please refer to the Deployment, Installation, Back-Out and Rollback Guide listed above (PRCA_4_5_P424_DIBR.PDF). Routine Information: ==================== The second line of each of these routines now looks like: ;;4.5;Accounts Receivable;**[Patch List]**;Mar 20, 1995;Build 11 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RCDPEAP Before:B211031316 After:B221560072 **298,304,318,321,326,424** Routine Name: RCDPEAP1 Before:B153584674 After:B168730315 **298,304,318,321,326,345,349,424** Routine Name: RCDPEAP2 Before: n/a After: B6620343 **424** Routine Name: RCDPEAPP Before:B212537479 After:B213842435 **298,304,326,345,424** Routine Name: RCDPEAPQ Before: B61176847 After: B73322424 **298,304,326,345,424** Routine Name: RCDPEM Before: B77109765 After: B78149188 **173,255,269,276,283,298,304, 318,321,326,345,349,424** Routine Name: RCDPEM0 Before:B112185715 After:B103672452 **173,208,220,298,304,345,375, 349,409,424** Routine Name: RCDPENE1 Before: n/a After: B23449108 **424** Routine Name: RCDPENER Before: n/a After: B54967364 **424** Routine Name: RCDPESP Before:B262739675 After:B249251405 **298,304,318,321,326,332,345, 349,424** Routine Name: RCDPESP1 Before:B203231667 After:B207556161 **298,304,318,321,326,332,345, 349,424** Routine Name: RCDPESP6 Before:B150785617 After:B171758906 **326,332,345,349,424** Routine Name: RCDPESP8 Before: B22209300 After: B28573789 **332,424** Routine Name: RCDPESPA Before: B87784937 After: B88186377 **332,345,349,424** Routine Name: RCDPESPC Before:B175859932 After:B215893209 **349,424** Routine Name: RCDPESR2 Before: B93198829 After: B97086413 **173,216,208,230,252,264,269, 271,298,321,332,424** Routine Name: RCDPESR4 Before: B85709407 After: B84303015 **173,216,208,230,269,271,298, 321,424** Routine Name: RCDPEWLD Before:B136795643 After:B132083789 **252,317,321,326,332,424** Routine Name: RCDPEX2 Before: B38444465 After: B40230185 **173,269,298,304,326,345,409,424** Routine Name: RCDPRPL3 Before:B124970612 After:B117666769 **114,148,153,173,301,326,367, 371,409,424** Routine Name: RCDPTAR Before:B262874172 After:B227713336 **303,321,326,380,371,424** Routine Name: RCDPTAR1 Before:B154506958 After:B155502580 **303,326,380,409,424** Routine Name: RCDPTAR2 Before: n/a After: B3924542 **424** Routine Name: RCP424 Before: n/a After: B798489 **424** Routine list of preceding patches: 409 ============================================================================= User Information: Entered By : Date Entered : JUN 20, 2023 Completed By: Date Completed: APR 17, 2024 Released By : Date Released : APR 17, 2024 ============================================================================= Packman Mail Message: ===================== $END TXT