$TXT Created by TSAI,PEI at MNTVBB.FO-ALBANY.MED.VA.GOV (KIDS) on Thursday, 11/03/11 at 11:28 ============================================================================= Run Date: MAR 15, 2012 Designation: PRS*4*133 Package : PRS - PAID Priority: Mandatory Version : 4 SEQ #119 Status: Released Compliance Date: APR 15, 2012 ============================================================================= Subject: COMP TIME EXPIRATION UPDATES Category: - Routine - Other Description: ============ This patch introduces the functionality changes that must be made to the VistA Personnel and Accounting Integrated Data/Enhanced Time and Attendance (PAID/ETA) software to implement the expansion of Comp Time/Credit Hours expiration from 8 pay periods to 26 pay periods. Documentation and Training: --------------------------- Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to FTP the files from download.vista.med.va.gov. This transmits the files from the first available FTP server. Sites may also elect to retrieve software directly from a specific server as follows: Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov The documentation will be in the form of Adobe Acrobat files. Documentation can also be found on the System Design and Development Web page at: http://www.va.gov/vdl/ Below is a list of the files related to this patch that will be needed and available via the FTP sites listed above. File Description File Name FTP Mode ----------------------------------------------------------- PAID User Manual PAID_4_P133_UM_CP.PDF (binary) The enhancements made by this patch are summarized below: --------------------------------------------------------- Regular Comp Time/Credit Hours Expansion to Cover 26 Pay Periods --------------------------------------------------- The provisions for the expiration of Comp Time and Credit Hours were revised effective February 18, 2007. The time period in which an employee may use earned compensatory time was revised from 8 pay periods to 26 periods. The time limit on the use of earned Credit Hours was eliminated. However, the restriction on carrying no more than 24 credit hours into the next pay period continues to apply. Compensatory Time and Credit Hours will continue to be stored in the same balance and if necessary, ETA users will continue to manually track the portion of the balances that are credit hours. Since the revision to the expiration of comp time rules, the Austin Automation Technology Center (AITC) was updated to support storing 26 pay periods of comp time which is reported to the AITC each pay period from VistA PAID/ETA. AITC was also updated to maintain the total balance of an employee's COMPTIME/CREDIT HOURS and transmit that to VISTA PAID ETA in the existing COMPTIME download field. The value transmitted from AITC to VistA PAID ETA each pay period is the current unused balance of COMPTIME/CREDIT HRS earned over the last 26 pay periods and ETA stores this balance in the PAID EMPLOYEE file (#450) in the COMPTIME/CREDIT HRS BALANCE field (#496). This patch updates the following options in VistA PAID ETA to use the correct total comp time/credit hours balance and to extend the expiration of comp time from 8 to 26 pay periods from when it was earned. Comp Time/Credit Hour Pay Period Balance Display ------------------------------------------------ The following options that display Comp Time/Credit Hours balances and their expiration dates are modified to support the change in comp time expiration rules. Leave Balances [PRSA LV BAL-EMP] Employee Leave Balances [PRSA LV BAL-TK] Employee Leave Balances [PRSA LV BAL-SUP] VistA PAID ETA receives only 8 individual comp time/credit hours balances for up to 8 pay periods. This patch makes the following updates to the report: 1. Includes total comp time/credit hours balance from the last 26 pay periods. 2. Restructures report in easier to read columnar format 3. Includes the pay period in which the comp time/credit hours was earned, when available. 4. When an employee has balances in more than 8 pay periods, the additional pay period balances will be summarized in the last line of the itemized comp time/credit hours listing. 5. 'must be used by' dates are extended from 8 to 26 pay periods. The before and after examples below are included to illustrate the changes to the leave reports. Before Patch ------------ Balances are as of Sat 12-Mar-11 Leave Group: 3 Annual Leave Balance: 686.000 Sick Leave Balance: 357.500 Comp Time/Credit Hours: 4.000 must be used by Dec 03, 2011 Comp Time/Credit Hours: 8.000 must be used by Dec 17, 2011 Comp Time/Credit Hours: 1.500 must be used by Dec 31, 2011 Comp Time/Credit Hours: 2.250 must be used by Jan 14, 2012 Comp Time/Credit Hours: 1.750 must be used by Feb 11, 2012 Comp Time/Credit Hours: 0.500 must be used by Feb 26, 2011 Comp Time/Credit Hours: 3.500 must be used by Apr 09, 2011 Comp Time/Credit Hours: 4.500 must be used by May 21, 2011 After Patch ----------- EMPLOYEE LEAVE BALANCES PAID,EMPLOYEE A Leave Group: 3 nnn-nn-nnnn Balances are as of Pay Period 11-17 (Sat 27-Aug-11) Annual Leave Balance: 240.000 Sick Leave Balance: 1000.000 Comp Time/Credit Hours (CT/CH) Pay Period Balances Pay Period Earned # of Hours Must be used by 10-18 10.000 Sep 10, 2011 10-19 8.000 Sep 24, 2011 10-20 0.250 Oct 08, 2011 10-23 0.500 Nov 19, 2011 10-25 0.750 Dec 17, 2011 10-26 4.500 Dec 31, 2011 11-02 5.500 Jan 28, 2012 11-04 10.000 Feb 25, 2012 *11-05 thru 11-17 22.750 Mar 10, 2012 thru Aug 25, 2012 ----------------------------------------------------------------- Total CT/CH Hours Balance: 62.250 Enter RETURN to continue or '^' to exit: PAID,EMPLOYEE A Leave Group: 3 nnn-nn-nnnn *The CT/CH balance of 22.750 hours earned between 11-05 and 11-17 will be itemized in the report at least 8 pay periods in advance. Restored Leave: 24.000 Use by end of leave year 2012 or forfeit. Military Leave in hours: 8.00 END OF REPORT Supervisory Approvals Functionality ----------------------------------- Prior to this patch, VistA PAID ETA, used the sum of the balances from the 8 individual pay periods that are transmitted by the AITC to determine and display an employee's total available comp time/credit hours balance. However, the employee may have balances in more than 8 individual pay periods-up to 26. In these cases the employee's comp time/credit hours balance is understated to the Supervisor in this option. The Supervisory Approvals [PRSA SUP CERT] option is updated to display the correct available total balance from the COMPTIME/CREDIT HRS BALANCE field (#496) in the PAID EMPLOYEE file (450) when a comp time/credit hours request is displayed to the supervisor for approval. This field contains the unused balance of all comp time/credit hours earned over the past 26 pay periods. ASSOCIATED NSR(s): ------------------ ASSOCIATED REMEDY TICKET(S): ---------------------------- 1. HD0000000424785 - Comp Time Expiration 2. HD0000000183944 - C/T question 3. HD0000000189513 - Time Limit on Using Compensatory Time 4. HD0000000190765 - Comp Time date in VistA has not changed per new regs. 5. HD0000000195963 - Comp time 6. HD0000000212685 - Comp time expiration in VISTA doesn't match PAID 7. HD0000000214336 - Vista is not calculating comptime correctly. 8. HD0000000301626 - New Comp Time Expire Limits Not Reflected in Option 9. HD0000000345112 - Comp Time changes 10. HD0000000366251 - CT Expiration Information in VistA 11. HD0000000423848 - Comp Time expiration question Components Sent with Patch --------------------------- ROUTINES -------- PRSALVB PRSALVS Test Sites: ----------- Battle Creek Central Texas Cleveland ==================== INSTALLATION INSTRUCTIONS ====================== This patch may be installed with users on the system, however, it should be installed at a non-peak time to minimize disruption to the users. Other VISTA users will not be affected. Install Time - Less than 5 minutes. 1. LOAD TRANSPORT GLOBAL --------------------- Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. START UP KIDS ------------- Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Select Kernel Installation & Distribution System Option: INStallation --- Load a Distribution Print Transport Global Compare Transport Global to Current System Verify Checksums in Transport Global Install Package(s) Restart Install of Package(s) Unload a Distribution Backup a Transport Global 3. Select Installation Option: --------------------------- NOTE: The following are OPTIONAL - (When prompted for the INSTALL NAME, enter PRS*4.0*133): a. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch. c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. 4. Select Installation Option: Install Package(s) ------------------ **This is the step to start the installation of this KIDS patch: a. Choose the Install Package(s) option to start the patch install. b. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES//' Answer NO. c. When prompted 'Want KIDS to INHIBIT LOGONs during the install? YES//' answer NO. d. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//' answer YES. e. When prompted 'Enter options you wish to mark as 'Out Of Order':' Answer: Leave Balances [PRSA LV BAL-EMP] Employee Leave Balances [PRSA LV BAL-TK] Employee Leave Balances [PRSA LV BAL-SUP] Supervisory Approvals [PRSA SUP CERT] f. When prompted 'Enter protocols you wish to mark as 'Out Of Order':' Press Return. Routine Information: ==================== The second line of each of these routines now looks like: ;;4.0;PAID;**[Patch List]**;Sep 21, 1995;Build 2 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRSALVB Before: B15774190 After: B25561687 **22,35,34,69,114,133** Routine Name: PRSALVS Before: B19299804 After: B19901127 **9,69,112,133** Routine list of preceding patches: 112, 114 ============================================================================= User Information: Entered By : HEIGES,JOHN Date Entered : OCT 18, 2011 Completed By: LEONARD,KEN Date Completed: FEB 28, 2012 Released By : MCCLARAN,PAM Date Released : MAR 15, 2012 ============================================================================= Packman Mail Message: ===================== $END TXT