$TXT Created by at MNTVBB.DOMAIN.EXT (KIDS) on Tuesday, 08/12/14 at 19:39 ============================================================================= Run Date: JAN 05, 2015 Designation: PRS*4*140 Package : PRS - PAID Priority: Mandatory Version : 4 SEQ #131 Status: Released Compliance Date: FEB 05, 2015 ============================================================================= Subject: ESR PAY PERIOD, TELEWORK CODE Category: - Routine - Informational Description: ============ This patch addresses two issues: 1. Part time Physician Memorandums have incorrect pay period designations after 2012. 2. Two new codes need to be added to the Telework Code file. ******************************************************* PLEASE NOTE: Issue number 2 - additions to the Telework Code File - is a MANUAL update! This patch WILL NOT automatically add the codes. Instructions are provided below to manually add the codes to the PAID CODES file. PLEASE make sure the Payroll Department receives the instructions below. ******************************************************* ASSOCIATED NSR(s): ================== N/A ASSOCIATED REMEDY TICKET(S): ============================ 1. INC000000723885 - Pt Physician Memorandum Problem Duplicates: INC000000726451 - PAID - Other INC000000729706 - Pay Period Date Issue with Part Time INC000000754735 - PP not starting over for 2013 INC000000771433 - PT Physician Memorandum Issue INC000000800265 - Option [PRSP PS MR] not incrementing into 2013 INC000000800375 - PTP ESR pay period issue INC000000801423 - P P issue INC000000806435 - PT Dr ESR Issue INC000000807878 - Surplus 2012 pay periods in ESR INC000000810607 - ESR timecard pay period dates incorrect INC000000811198 - ESR records for bad 2012 pay periods INC000000814367 - ESR pay period issue INC000000815553 - PRSP HR MR not showing correctly INC000000816634 - PT Physician ESR pay period issue INC000000817412 - Part Time Adjustable Tour is incorrect INC000000819027 - ESR pay periods incorrect INC000000819281 - PT phys pay periods INC000000819466 - ESR pay periods incorrect INC000000820660 - ESRs issue INC000000821406 - ESR pay period calculation issue INC000000828177 - ESR stopped populating in PP 12-27 INC000000829619 - Pt Physician menu Memoranda Report doesn't show pp for FY13 correctly INC000000831909 - ESR pay period issue INC000000835783 - PT physician esr pay period INC000000836138 - Part Time Physician memorandum still display wrong payperiods INC000000852871 - ESR pay period issue INC000000861869 - PT Physician 2013 ESR Showing Wrong PP's INC000000876309 - PT physician memorandum PPD issue INC000000881501 - ESR pay periods 2. INC000000765760 - Telework Code Changes Duplicates: INC000000815808 - Telework Indicator issue INC000000822065 - New telework codes INC000000827683 - telework codes not showing INC000000886960 - telework code is blank INC000000891197 - telework indicator not correct PARTICIPATING TEST SITES: ========================= Oklahoma City VAMC VA Heartland East HCS (St. Louis) VA North Florida/South Georgia HCS (Lake City) Remedy Overview: ================ 1. INC0000000723885 - Pt Physician Memorandum Problem Problem: -------- Sites have reported that some Part Time Physician Memorandums have incorrect pay period designations. The pay periods for 2012 are correct but instead of 2013 pay periods, the 2012 pay periods continued past the valid 12-27 pay period designation (i.e. 12-28, 12-29, 12-30, etc - instead of 13-01, 13-02, 13-03, etc). Resolution: ----------- A post install routine has been developed to correct the invalid pay period designations in the PT PHYSICIAN MEMORANDUM file (#458.7). The routine will also propagate the timecard data for the affected pay periods into the Part Time Physician Memorandum. ROUTINE: PRSXP140 2. INC000000765760 - Telework Code Changes Problem: -------- Human Resources Information System (HRIS) Bulletin 12-18A: AMENDED M/U Telework Indicator mandates the addition of two new Telework Codes - M and W. Resolution: ----------- In order for the new Telework Codes to become active, they must be entered into the PAID (Personnel and Accounting Integrated Data System)/ETA (Enhanced Time and Attendance) package via the UPDATE PAID CODES [PRSD UPDATE PAID CODES] option. This option requires the PRSD PAID CODES security key. Below is a screen capture of how to input the new codes (after patch install): ########################## Select OPTION NAME: UPDATE PAID CODES PRSD UPDATE PAID CODES Update PAID Codes Update PAID Codes Select FILE: TELEWORK INDICATOR Select TELEWORK INDICATOR TELEWORK CODE: M Are you adding 'M' as a new TELEWORK INDICATOR (the 10TH for this PAID CODE FILES)? No// Y (Yes) TELEWORK CODE: M// DESCRIPTION: EMPLOYEE WORKS 100% OF THE TIME IN NON VA-OWNED OR LEASED SPACE LOCATED OUTSIDE THE LOCAL COMMUTING AREA OF HIS OR HER WORKSITE. ELIGIBLE CODE: Y YES Select TELEWORK INDICATOR TELEWORK CODE: W Are you adding 'W' as a new TELEWORK INDICATOR (the 11TH for this PAID CODE FILES)? No// Y (Yes) TELEWORK CODE: W// DESCRIPTION: AN EMPLOYEE WORKS 100% OF THE TIME IN NON VA-OWNED OR LEASED SPACE LOCATED WITHIN THE LOCAL COMMUTING AREA OF THE PARENT STATION. ELIGIBLE CODE: Y YES Select TELEWORK INDICATOR TELEWORK CODE: Select FILE: ########################## INSTALLATION INSTRUCTIONS: ========================== If installed during the normal workday, it is recommended that the PAID users be off the system and that the PAID PART TIME PHYSICIAN ETA options (PRSP*) in the OPTION (#19) file be disabled to prevent possible conflicts while running the KIDS install. The PART TIME PHYSICIAN ETA options can be selected by using the PAID ETA namespace of PRSP and the asterisk, or wildcard character (*) as shown in step 4.c. of the installation instructions. Other VISTA users will not be affected. Install Time - less than 5 minutes. ********* ATTENTION ************************* A manual update by the Payroll Department is required to resolve the #2 issue in this patch. Please contact the Payroll Group at your site to coordinate the update. The instructions for completing the update are in the Resolution portion of the #2 issue located above. The update may be completed before or after the installation of this patch. *********************************************** ******* ATTENTION ******************* Post Install routine PRSXP140 will remain on your system after the patch install has completed. The routine may be deleted. *************************************** ******** ATTENTION *************** During install, a list of corrected Part Time Physician Memoranda will display. The list should be forwarded to the Payroll Department so they may verify the corrections. ************************************ 1. Choose the PackMan message containing this patch and invoke the INSTALL/CHECK MESSAGE PackMan option. 2. Start up the Kernel Installation and Distribution System Menu [XPD MAIN]: Edits and Distribution ... Utilities ... Installation ... Patch Monitor Main Menu ... Select Kernel Installation & Distribution System Option: INStallation --- 1 Load a Distribution 2 Verify Checksums in Transport Global 3 Print Transport Global 4 Compare Transport Global to Current System 5 Backup a Transport Global 6 Install Package(s) Restart Install of Package(s) Unload a Distribution Select Installation Option: 3. From this menu, you may elect to use the following options (When prompted for the INSTALL NAME, enter PRS*4.0*140): a. Print Transport Global - this option will allow you to view the components of the KIDS build. b. Compare Transport Global to Current System - This option will allow you to view all changes that will be made when this patch is installed. It compares all components of this patch (routines, DD's, templates, etc.). c. Verify Checksums in Transport Global - This option will allow you to ensure the integrity of the routines that are in the transport global. d. Backup a Transport Global - This option will create a backup message of any routines exported with this patch. It will not backup any other changes such as DD's or templates. 4. Use the Install Package(s) option and select the package PRS*4.0*140. a. When prompted 'Want KIDS to INHIBIT LOGONs during the install? NO//', answer NO b. When prompted 'Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES//', answer YES. c. When prompted 'Enter options you wish to mark as 'Out Of Order':', enter PRSP* d. When prompted 'Enter protocols you wish to mark as 'Out Of Order':', press . Routine Information: ==================== The second line of each of these routines now looks like: ;;4.0;PAID;**[Patch List]**;Sep 21, 1995;Build 6 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: PRSXP140 Before: n/a After: B13173934 **140** ============================================================================= User Information: Entered By : Date Entered : FEB 07, 2013 Completed By: Date Completed: DEC 15, 2014 Released By : Date Released : JAN 05, 2015 ============================================================================= Packman Mail Message: ===================== $END TXT