$TXT Created by SPENCER,SAMUEL P at DEV.DEV.FO-HINES.MED.VA.GOV (KIDS) on Wednesday, 09/23/09 at 14:30 ============================================================================= Run Date: SEP 23, 2009 Designation: RMPR*3*125 Package : RMPR - PROSTHETICS Priority: Mandatory Version : 3 SEQ #133 Status: Released Compliance Date: OCT 24, 2009 ============================================================================= Associated patches: (v)RMPR*3*60 <<= must be installed BEFORE `RMPR*3*125' (v)RMPR*3*90 <<= must be installed BEFORE `RMPR*3*125' (v)RMPR*3*103 <<= must be installed BEFORE `RMPR*3*125' (v)RMPR*3*144 <<= must be installed BEFORE `RMPR*3*125' Subject: MANDATORY PATIENT NOTIFICATIONS Category: - Data Dictionary - Routine - Enhancement (Mandatory) - Other Description: ============ 1. The Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) requires patients be notified when equipment has been ordered for them. The Mandatory Notification enhancement will add the following for Prosthetics and its users: a) Notify patients of all equipment ordered for them to be delivered to their home. b) Batch all Notifications and send once a day after all transactions for that day have been completed. The Option Delivery Verification Nightly Job [RMPR DVN NIGHTLY JOB] option will be scheduled to run once a day before midnight. c) Create the means to resend notifications. If a patient sends back a notification card stating the Item was not received, etc. Also, if determined by Prosthetic Clinical Management (PCM) they can send a server message to run a single date. d) Provide an option to enter data into the #660 -- RECORD OF PROS APPLIANCE/REPAIR FILE when the Notification Cards are returned from the patient. e) Satisfy JCAHO requirements. The Deliver Verification Notice Data will be sent to: VHA Sacramento Regional Processing Center The IP Address is: vhamacappt.v21.med.va.gov The SFTP USERNAME is: rmprftp (lowercase) The System Manager will need to do the file directory creation and SSH Key creation found in the Installation Guide. Once that part is complete the Prosthetics Chief or designee can enter data in the Prosthetics Site Parameter file, also found in the Installation Guide. Options: ================ The following modified and new options are placed under the following menu: UT Utilities ... [RMPR UTILITIES] option. MODIFIED OPTIONS: SS Enter/Edit Station Site Parameters [RMPR SITE PARA] option. 5 new fields are added to this option. DVN IP ADDRESS: vhamacappt.v21.med.va.gov DVN FILE DIRECTORY: Directory Name from System Manager DVN SFTP USERNAME: rmprftp (Above fields must be entered for the first record Alphabetically in the file pull down list after entering a ?? at the Select PROSTHETICS SITE PARAMETER SITE NAME:) Under Purchasing Agent: PHONE: PRINT NAME: (Purchasing Agent fields must be filled in for each site the Purchasing Agent is entered in the Prosthetics Site Parameters) NEW OPTIONS: RD Returned Delivery Verification Card [RMPR RETURNED DVN CARD] option. This option will be used to record data when the Patient Notification Card is returned. A swipe of the bar code on the card will open the correct record and the required fields will be displayed for input. MS Manual Send Delivery Notification [RMPR MANUAL SEND DVN] option. This option will be used to enter a record that needs a Patients Mandatory Notification data re-sent. DELIVERY VERIFICATION NIGHTLY JOB [RMPR DVN NIGHTLY JOB] option. This option is to be placed in Taskmanager to run once a day between COB and 11 pm local time. This job must run before midnight to get the correct data. Data Dictionary Changes: ======================== #669.9 -- PROSTHETICS SITE PARAMETERS FILE 669.9,8.1 PURCHASING AGENT 669.9003,3 PHONE 0;4 FREE TEXT INPUT TRANSFORM:K:$L(X)>30!($L(X)<9) X LAST EDITED: FEB 14, 2008 HELP-PROMPT: Answer must be 9-30 characters in length. DESCRIPTION: This is a free text Phone Number field it should contain the complete phone number to contact this Purchasing Agent. Example: (NNN) NNN-NNNN ex NNNNN 669.9003,4 PRINT NAME 0;5 FREE TEXT INPUT TRANSFORM: K:$L(X)>60!($L(X)<1) X LAST EDITED: MAR 10, 2008 HELP-PROMPT: Answer must be 1-60 characters in length DESCRIPTION: This field must be entered for every PA. This field was created to accommodate a more official form of the PA's name such as adding Mr. or MS. etc. This field could also be populated with another PA's name in case a PA leaves the VA or will be on an extended leave. 669.9,12 DVN IP ADDRESS 3;1 FREE TEXT INPUT TRANSFORM: K:$L(X)>35!($L(X)<3) X LAST EDITED: FEB 25, 2008 HELP-PROMPT: Answer must be 3-35 characters in length. DESCRIPTION: This is the IP address for the Delivery Verification Notice DVN for the Patient Notification Cards. TECHNICAL DESCR: This field should be populated in the very first site listed with the ?? in file 669.9. $O(^RMPR(669.9,"B",0)) 669.9,13 DVN FILE DIRECTORY 3;2 FREE TEXT INPUT TRANSFORM: K:$L(X)>60!($L(X)<3) X LAST EDITED: FEB 25, 2008 HELP-PROMPT: Answer must be 3-60 characters in length. DESCRIPTION: This is the System File Directory name that is given by the local IRM. The instructions for the file directory set up are in the Installation Guide for RMPR*3.0*125 TECHNICAL DESCR: This field should be populated in the very first site listed with the ?? in file 669.9. $O(^RMPR(669.9,"B",0)) 669.9,14 DVN SFTP USERNAME 3;3 FREE TEXT INPUT TRANSFORM: K:$L(X)>30!($L(X)<3) X LAST EDITED: AUG 28, 2008 HELP-PROMPT: Answer must be 3-30 characters in length DESCRIPTION: This is the sftp User name that will be given to the sites and entered into the first site in the list when using the SS Enter/Edit Station Site Parameters option. TECHNICAL DESCR: This field should be populated in the very first site listed with the ?? in file 669.9. $O(^RMPR(669.9,"B",0)) #660 -- RECORD OF PROS APPLIANCE/REPAIR FILE 660,19 PATIENT NOTIFICATION FLAG 3;3 SET '1' FOR RE-SEND; LAST EDITED: MAR 26, 2009 HELP-PROMPT: Enter a 1 if this record should be re-transmitted. DESCRIPTION: This X-Ref will be used to gather the patient records that need to be re-sent for the daily pull of Mandatory Patient Notification process. CROSS-REFERENCE: 660^DVN 1)= S ^RMPR(660,"DVN",$E(X,1,30),DA)="" 2)= K ^RMPR(660,"DVN",$E(X,1,30),DA) 660,20 DELIVERY VERIFICATION DATE 6;1 DATE INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:X<1 X LAST EDITED: MAY 07, 2008 HELP-PROMPT: Enter the date from the Verification Card 660,20.1 DELIVERY VERIFICATION STATUS 6;2 SET '1' FOR RECEIVED; '2' FOR NOT RECEIVED; '3' FOR DAMAGED or INCOMPLETE; '4' FOR RECEIVED not as ORDERED; '5' FOR RECEIVED in ERROR; LAST EDITED: MAY 07, 2008 HELP-PROMPT: Enter the Status Indicated on the Returned Card 660,26 DATE REQUIRED 3;2 DATE INPUT TRANSFORM: S %DT="E" D ^%DT S X=Y K:Y<1 X LAST EDITED: FEB 12, 2008 HELP-PROMPT: Enter the date the vendor must deliver by DESCRIPTION: This field stores the date the vendor is required to provide the Item/Service by. Associated Remedy Tickets: ========================== NONE Associated NSRs/E3Rs: =============== NSR# 20070423 Test Sites ========== Palo Alto, CA Sacramento/Martinez, CA Milwaukee, WS Minneapolis, MN DOCUMENTATION ==================================== RMPR_3_125IG.DOC PATCH 125 Installation Guide WORD Binary RMPR_3_125IG.PDF PATCH 125 Installation Guide PDF Binary The Documentation can be found in the following [ANONYMOUS.SOFTWARE] directories: Preferred Address ------------------------- First available FTP server download.vista.med.va.gov Specific Field Office FTP Address --------------------- ------------------------ Albany ftp.fo-albany.med.va.gov Hines ftp.fo-hines.med.va.gov Salt Lake City ftp.fo-slc.med.va.gov INSTALLATION INSTRUCTION: ========================= This Patch is created with Kernel V8 KIDS. Users can be on the system. Installation of the patch should take less than 5 minutes. Follow these instructions: 1) Use Packman option 'INSTALL/CHECK MESSAGE' to load the KIDS build onto your system. 2) On the KIDS menu, under the 'Installation' menu, use the option 'Verify Checksum in Transport Global' and verify that all routines have the correct checksums. 3) From the 'Installation' Menu of KIDS, use the option 'Install Package(s)'. Select the package 'RMPR*3.0*125 and proceed with install. 4) The routines included in this patch should be installed in the production UCI. 5) Recommended responses to the following installation questions: Want KIDS to Rebuild Menu Trees Upon Completion of Install? YES// NO Want KIDS to INHIBIT LOGONs during the install? YES// NO Want to DISABLE Scheduled Options, Menu Options, and Protocols? YES// respond YES. When prompted to select the option you would like to place out of order, enter the following: RMPR OFFICIAL Prosthetic Official's Menu RMPR CLERK Prosthetic Clerk's Menu Routine Information: ==================== The second line of each of these routines now looks like: ;;3.0;PROSTHETICS;**[Patch List]**;Feb 09, 1996;Build 21 The checksums below are new checksums, and can be checked with CHECK1^XTSUMBLD. Routine Name: RMPR121C Before: B15034199 After: B15831859 **90,75,60,144,125** Routine Name: RMPR125P Before: n/a After: B62961 **125** Routine Name: RMPR9LN1 Before: B9416364 After: B10038287 **90,75,60,125** Routine Name: RMPRDVN Before: n/a After: B58045899 **125** Routine Name: RMPRDVN1 Before: n/a After: B7487666 **125** Routine Name: RMPRDVN2 Before: n/a After: B7371208 **125** Routine Name: RMPRDVN3 Before: n/a After: B14695880 **125** Routine Name: RMPRESI Before: B7878670 After: B8263444 **51,55,62,90,125** Routine Name: RMPRESRV Before: B6942714 After: B11132663 **12,18,24,51,59,103,125** Routine list of preceding patches: 103, 144 ============================================================================= User Information: Entered By : ATKINSON,DEVEN Date Entered : JAN 30, 2006 Completed By: SPENCER,SAM Date Completed: SEP 23, 2009 Released By : LAMBERT,WENDEL R Date Released : SEP 23, 2009 ============================================================================= Packman Mail Message: ===================== $END TXT